Materials Supply through Managed Stores Service

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05882c-2026-02-18T14:25:36Z",
    "date": "2026-02-18T14:25:36Z",
    "ocid": "ocds-h6vhtk-05882c",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNPT-6195-XDWV",
            "name": "Swindon Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNPT-6195-XDWV"
            },
            "address": {
                "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street",
                "locality": "Swindon",
                "postalCode": "SN1 2JH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK14"
            },
            "contactPoint": {
                "name": "Swindon Council",
                "email": "tenderinghousingproperty@swindon.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.swindon.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNPT-6195-XDWV",
        "name": "Swindon Borough Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Pre Market Engagement Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the supply of materials (including potential delivery models eg. through a managed store, etc.) within the Borough of Swindon and would therefore welcome the views of suppliers on the questions set out. To this effect Council is seeking input from the market about the potential delivery models, contract/commercial structure and associated services/requirements. To participate in the Preliminary Market Engagement suppliers will need to register as a Supplier with ProContract (if not already registered), www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the Pre Market Engagement documents. Project reference number on the portal is: DN786963 or click on below link to access the Pre Market Engagement directly: https://procontract.due-north.com/Advert?advertId=b1ddddb5-1379-f011-813a-005056b64545 Responses are required to be submitted no later than 1st September, 2025, 1500 hrs UK Local Time via ProContract tender portal https://www.supplyingthesouthwest.org.uk/",
                "dueDate": "2025-09-01T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "048856-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/048856-2025",
                "datePublished": "2025-08-14T15:42:53+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN802354",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Materials Supply through Managed Stores Service",
        "description": "Swindon Borough Council is seeking to form a contract with a suitable provider for supply of broad range of housing repairs materials and other associated items including (but not limited to) electrical, heating, paints and decorative materials, Roofing, Windows and glass, kitchens, bathroom, ironmongery, sanitaryware, clothing, doors, power tools, aggregates, insulations, gas, plumbing, highways, street lighting, timber, fencing, site safety equipment, etc. The initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further One (1) year extension. Estimated contract spend is PS12m across the initial 4 year contract term and PS21.3m across the potential total Seven (7) year contract term.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31000000",
                        "description": "Electrical machinery, apparatus, equipment and consumables; lighting"
                    },
                    {
                        "scheme": "CPV",
                        "id": "03419100",
                        "description": "Timber products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63120000",
                        "description": "Storage and warehousing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18140000",
                        "description": "Workwear accessories"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34928000",
                        "description": "Road furniture"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34929000",
                        "description": "Highway materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35113100",
                        "description": "Site-safety equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39141000",
                        "description": "Kitchen furniture and equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39715000",
                        "description": "Water heaters and heating for buildings; plumbing equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39715210",
                        "description": "Central-heating equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39721410",
                        "description": "Gas appliances"
                    },
                    {
                        "scheme": "CPV",
                        "id": "43325000",
                        "description": "Park and playground equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "43325100",
                        "description": "Grounds-maintenance equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44100000",
                        "description": "Construction materials and associated items"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44220000",
                        "description": "Builders' joinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44230000",
                        "description": "Builders' carpentry"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44800000",
                        "description": "Paints, varnishes and mastics"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44900000",
                        "description": "Stone for construction, limestone, gypsum and slate"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48400000",
                        "description": "Business transaction and personal business software package"
                    }
                ],
                "relatedLot": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKK14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK14",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amountGross": 25560000,
            "amount": 21300000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "additionalProcurementCategories": [
            "services"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-09-01T00:00:00+01:00",
                    "endDate": "2030-08-31T23:59:59+01:00",
                    "maxExtentDate": "2033-08-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 25560000,
                    "amount": 21300000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price is further broken down into the following sub criteria: A. Core items will have 27.5% . B. Non-core will have 17.5% which is further broken down as: B.1 Defined (identified non-core) items will have 10% . These are the items listed in pricing schedule. B.2. Non defined (non-core) items have 7.5% . These are broken down further (based upon proportionate spend under non-core which has not been captured by the pricing schedule product lines) with % as: B.2.1 Electrical category : 3% B.2.3 Roof and Tiles category : 0.5% B.2.4 Heating category : 1% B.2.5 Paint and Decoration category : 0.5% B.2.6 Ironmongery category : 0.5% B.2.7 All other categories excluding 3rd party specialist items: 1% SBC will reserve the right to ask for 3 quotes. C. For mark-up cost on 3rd party specialist items a 7.5 % broken down as: C.1 Glass- 2.5% C.2 Kitchen-1.5% C.3 Non-core items which are purchased through 3rd party due to urgency-3.5% D. Options will have 2.5% (Delivery Van- applicable for future option).",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality is further broken down into the following sub criteria: * Core Stock Management: 8% * Van Stock: 8% * Proposed Solution: 7% * Value for Money: 3% * Staffing and Succession Planning: 3% * Product Management and Performance Management: 3% * Mobilisation: 3%",
                            "numbers": [
                                {
                                    "number": 35,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Social Value is at 10%",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price is further broken down into the following sub criteria: A. Core items will have 27.5%. These are the items listed in pricing schedule under Sheet 2 under heading Mandated Type Desc (Core). B. Non-core will have 17.5% which is further broken down as: B.1 Defined (identified noncore) items will have 10%. These are the items listed in pricing schedule under Sheet 2 under heading Mandated Type Desc (Non Core). B.2. Non defined (non-core) items have 7.5%. These are the items listed in pricing schedule under Sheet 3 with % as: B.2.1 Electrical category: 3% B.2.2 Clothing category: 1% B.2.3 Roof and Tiles category: 0.5% B.2.4 Heating category : 1% B.2.5 Paint and Decoration category: 0.5% B.2.6 Ironmongery category : 0.5% B.2.7 All other categories excluding 3rd party specialist items: 1% SBC will reserve the right to ask for 3 quotes. C. For mark-up cost on 3rd party specialist items is overall 7.5%. These are the items listed in pricing schedule under Sheet 4 and broken down as: C.1 Glass- 2.5% C.2 Kitchen-1.5% C.3 Noncore items which are purchased through 3rd party due to urgency-3.5% D. Options will have 2.5% (Delivery VAN - applicable for future option). These are the items listed in pricing schedule under Sheet 5. All the items' volumes listed on pricing schedule are not guaranteed volume.",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality is further broken down into the following sub criteria: *Core Stock Management: 8% *Van Stock: 8% *Proposed Solution: 7% * Value for Money: 3% * Staffing and Succession Planning: 3% * Product Management and Performance Management: 3% * Mobilisation: 3%",
                            "numbers": [
                                {
                                    "number": 35,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Social Value",
                            "description": "Social Value is at 10%",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price is further broken down into the following sub criteria: A. Core items will have 27.5%. These are the items listed in pricing schedule under Sheet 2 under heading Mandated Type Desc (Core). B. Non-core will have 17.5% which is further broken down as: B.1 Defined (identified noncore) items will have 10%. These are the items listed in pricing schedule under Sheet 2 under heading Mandated Type Desc (Non Core). B.2. Non defined (non-core) items have 7.5%. These are the items listed in pricing schedule under Sheet 3 with % as: B.2.1 Electrical category: 3% B.2.2 Clothing category: 1% B.2.3 Roof and Tiles category: 0.5% B.2.4 Heating category : 1% B.2.5 Paint and Decoration category: 0.5% B.2.6 Ironmongery category : 0.5% B.2.7 All other categories excluding 3rd party specialist items: 1% SBC will reserve the right to ask for 3 quotes. C. For mark-up cost on 3rd party specialist items is overall 7.5%. These are the items listed in pricing schedule under Sheet 4 and broken down as: C.1 Glass-2.5% C.2 Kitchen-1.5% C.3 Noncore items which are purchased through 3rd party due to urgency-3.5% D. Options will have 2.5% (Delivery VAN - applicable for future option). These are the items listed in pricing schedule under Sheet 5. All the items' volumes listed on pricing schedule are not guaranteed volume.",
                            "numbers": [
                                {
                                    "number": 55,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality is further broken down into the following sub criteria: *Core Stock Management: 8% *Van Stock: 8% *Proposed Solution: 7% * Value for Money: 3% * Staffing and Succession Planning: 3% * Product Management and Performance Management: 3% * Mobilisation: 3%",
                            "numbers": [
                                {
                                    "number": 35,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "The initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further One (1) year extension."
                }
            }
        ],
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "In order to provide unrestricted, full , correct and free of charge access to the tender documents the Authority is providing the document in the Attachment area of the Pro Contract e tendering portal at www.supplyingthesouthwest.org.uk To access the amendable versions of the documents and to submit a response, Suppliers will need to Register as a Supplier with ProContract at www.supplyingthesouthwest.org.uk then register an Interest before obtaining access and download the Word and Excel format Documents for completion and submission. Unrestricted, full, correct and free of charge access to the tender documents are provided in Attachment area of the Pro Contract e tendering portal. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-03-03T14:00:00Z",
        "enquiryPeriod": {
            "endDate": "2026-02-18T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-04-20T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest"
            },
            {
                "id": "001250-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/001250-2026",
                "datePublished": "2026-01-07T18:42:16Z",
                "format": "text/html"
            },
            {
                "id": "008835-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/008835-2026",
                "datePublished": "2026-02-02T10:56:02Z",
                "format": "text/html"
            },
            {
                "id": "014821-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/014821-2026",
                "datePublished": "2026-02-18T14:25:36Z",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "008835-2026",
                "description": "Under the original FTS notice, for the Materials Supply through Managed Stores Service, the award criteria under price was published. Under B.2 heading, there are several sub-headings from B.2.1 through to B.2. 7. The original FTS notice missed the heading B.2.2. This amendment is declaring the missed heading B.2.2 (Clothing category: 1%) has been added with this FTS notice amendment. Below criteria has been added under this amendment: Clothing category: 1%."
            },
            {
                "id": "014821-2026",
                "description": "This notice informs the market that the contract submission deadline has changed and subsequently the tender clarification deadline has changed to the following: Tender clarification deadline 18th February, 2026 till 12 noon. Tender submission deadline 3rd March, 2026 till 2pm. No Other changes to the notice."
            }
        ]
    },
    "language": "en"
}