This public procurement record has 3 releases in its history.

Award

03 Aug 2026 at 13:37

Award

21 Jul 2026 at 21:42

Tender

14 Aug 2025 at 22:34

Summary of the contracting process

The procurement process initiated by Nottingham City Council, located at Loxley House, Station Street, Nottingham, involves the tender for a Fleet Management Software System (reference CPU 7040). This project falls under the services industry category, specifically targeting system management software development services and related IT services. The council, serving as a sub-central government authority in the UK, used an open and competitive flexible procedure to conduct this procurement, which concluded with the awarding of the contract on 3rd August 2026. The contracted service is scheduled to start on 17th August 2026 and is expected to continue until 16th August 2029, with potential extensions up to 2032. The contract, valued at £320,000 net, aims to provide a comprehensive system to manage fleet assets, with a focus on ensuring efficient operation and maintenance services across Nottingham.

This tender presents substantial business growth opportunities, particularly for companies specialising in software development, technical consultancy, and system management services pertinent to fleet management. Organisations like SMEs (Small and Medium Enterprises) that can offer cloud-based, secure, and scalable fleet management solutions would find this procurement aligned with their capabilities. The tender process involved stages that required showcasing of functionality through demonstrations, offering potential bidders the chance to directly engage and align their solutions with the needs of the council. Companies that can provide high-quality, integrated, and user-friendly fleet management systems stand to benefit significantly from collaborations driven by this tender, promising long-term engagement dependent on performance and value delivery.

How relevant is this notice?

Notice Title

CPU 7040 Fleet Management Software System

Notice Description

Tendering Procedure The tender process was run as a Competitive Flexible Procedure on the East Mids Tenders portal. System demonstrations were undertaken and two remaining bidders put in their BAFO. Evaluation: The submitted bids were evaluated against the following criteria: Price - 31.25% Quality - 62.50% Social Value - 6.25%

Lot Information

Lot 1

Renewal: 2x12-month extensions available of contract being delivered effectively.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058879
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073235-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support


CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

50111110 - Vehicle-fleet-support services

72000000 - IT services: consulting, software development, Internet and support

72212781 - System management software development services

72212900 - Miscellaneous software development services and computer systems

72220000 - Systems and technical consultancy services

72260000 - Software-related services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
£320,000 £100K-£500K
Contracts Value
£320,000 £100K-£500K

Notice Dates

Publication Date
3 Aug 20261 weeks ago
Submission Deadline
24 Sep 2025Expired
Future Notice Date
Not specified
Award Date
19 Jul 20263 weeks ago
Contract Period
16 Aug 2026 - 16 Aug 2029 3-4 years
Recurrence
2031-02-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NOTTINGHAM CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG2 3NG
Post Town
Nottingham
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF1 Derbyshire and Nottinghamshire

Local Authority
Nottingham
Electoral Ward
Castle
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
1
Supplier Name

JAAMA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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