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CPU 7040 Fleet Management Software System

Nottingham City Council

This public procurement record has 3 releases in its history.

Award

03 Aug 2026 at 14:37

UK7 - Contract Details Notice
Award

21 Jul 2026 at 22:42

UK6 - Contract Award Notice
Tender

14 Aug 2025 at 23:34

UK4 - Tender Notice
Summary of the contracting process

Nottingham City Council procured a fleet management software system and associated software-related services for its vehicle fleet. The requirement covers fleet management functionality, workshop functionality, implementation and data migration, system maintenance, integrations, reporting and user training. It also includes systems and technical consultancy, software development and ongoing support. The system is intended to support the Council’s fleet operations, with options for a data lake to provide more refined reporting, additional API integrations and additional licences if fleet numbers increase. The work is delivered in Nottingham, within the East Midlands. This is a services contract for a public-sector fleet operator and is relevant to software providers, fleet technology companies, systems integrators and implementation partners with suitable public-sector delivery capability.

The procurement is complete and was awarded to JAAMA LTD on 20 July 2026; the contract was signed on 3 August 2026. The contract value is £320,000 excluding VAT (£384,000 including VAT), with an initial period from 17 August 2026 to 16 August 2029 and extensions available to 16 August 2032. Nottingham City Council used a competitive flexible procedure under the Procurement Act 2023, involving selection, demonstrations or dialogue, negotiation where required, final tenders and best-and-final offers. Ten bids were received and seven reached the final stage. Evaluation weighted price at 31.25%, quality at 62.50% and social value at 6.25%. Quality covered functionality, workshop capability, implementation and migration, maintenance, integrations, reporting, training and social value.

This award demonstrates established demand from Nottingham City Council for an integrated fleet management platform rather than a standalone software licence. A credible future competitor would need to show strong system and workshop functionality, reliable data migration and implementation, maintainable software, practical API and systems integration, and clear operational reporting. Providers should also be able to deliver effective user training and demonstrate the capacity to support a public-sector fleet throughout a multi-year service relationship. The evaluation places substantially more emphasis on quality than price, so suppliers will need evidence of functional performance, service delivery and technical capability, alongside a clear social value offer. The requirement is suitable for SMEs, and the winning supplier was an SME, indicating that specialist fleet software businesses can compete with larger integrators.

How relevant is this notice?

Notice Information

Notice Title

CPU 7040 Fleet Management Software System

Notice Description

Tendering Procedure The tender process was run as a Competitive Flexible Procedure on the East Mids Tenders portal. System demonstrations were undertaken and two remaining bidders put in their BAFO. Evaluation: The submitted bids were evaluated against the following criteria: Price - 31.25% Quality - 62.50% Social Value - 6.25%

Lot Information

Lot 1

Renewal: 2x12-month extensions available of contract being delivered effectively.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058879
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/073235-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

50111110 - Vehicle-fleet-support services

72000000 - IT services: consulting, software development, Internet and support

72212781 - System management software development services

72212900 - Miscellaneous software development services and computer systems

72220000 - Systems and technical consultancy services

72260000 - Software-related services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
£320,000 £100K-£500K
Contracts Value
£320,000 £100K-£500K

Notice Dates

Publication Date
3 Aug 20263 weeks ago
Submission Deadline
24 Sep 2025Expired
Future Notice Date
Not specified
Award Date
20 Jul 20261 months ago
Contract Period
17 Aug 2026 - 16 Aug 2029 3-4 years
Recurrence
2031-02-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG2 3NG
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Nottingham
Electoral Ward
Castle
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
1
Supplier Name

JAAMA LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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