Planning

2425-65-DTS-YH-PMC - Student Placement System

SHEFFIELD HALLAM UNIVERSITY

This public procurement record has 3 releases in its history.

PlanningUpdate

05 Sep 2025 at 19:27

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

04 Sep 2025 at 09:38

UK2 - Preliminary Market Engagement Notice
Planning

15 Aug 2025 at 12:55

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Sheffield Hallam University is seeking to engage with market suppliers for the development of a Student Placement System through a Prior Market Consultation (PMC). This initiative, under the planning stage, is focused on the services sector and is classified with CPV codes for educational software and system management packages. The procurement process includes a preliminary engagement phase where interested parties are invited to submit written responses by 8th September 2025. The follow-up discussions with suppliers may occur from 8th to 12th September 2025. Although the contract period is planned from August 2026 to August 2031, the current stage is meant for market engagement and strategy development and does not constitute a formal procurement process.

This tender offers significant opportunities for businesses specialising in educational software, system management, and development services. Companies with the capability to provide robust educational solutions tailored to university settings can leverage this opportunity to establish a long-term relationship with the University. While the PMC does not guarantee a procurement contract, it allows businesses to influence the procurement strategy and prepare for future tenders. Engaging with Sheffield Hallam University at this stage can give businesses a competitive edge in understanding the needs of a public authority under sub-central government classification.

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Notice Information

Notice Title

2425-65-DTS-YH-PMC - Student Placement System

Notice Description

The University is seeking to engage with the market through a Prior Market Consultation (PMC) to inform the potential future procurement of a Student Placement System. The University is publishing this PMC document to: a) Share information to inform the market of an impending procurement, such that they might make preparations for the tender when it is released. b) Gather information to develop the University's strategy. It is important to note that a PMC is not a call for competition/procurement exercise. Following PMC, the university may decide that a procurement is not the best solution to achieve its required outcomes. It is essential that any organisation participating in the PMC understands that a procurement opportunity is not guaranteed and that its participation is undertaken at its own risk and cost. Details are contained in the document attached and the University requires responses, utilising this form.

Planning Information

The University is conducting a Prior Market Consultation (PMC) to engage with suppliers of Student Placement System. Interested parties are invited to submit written responses via the University's e-procurement portal (In-Tend): https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home by 5th September, 2025. Selected suppliers may be invited to participate in follow-up discussions if needed between 8th - 12th September 2025. All communications and clarifications MUST be submitted through In-Tend. Participation in this PMC does not form part of any procurement process at the present.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0588f3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054463-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48190000 - Educational software package

48781000 - System management software package

72212190 - Educational software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
10 Sep 2025Expired
Award Date
Not specified
Contract Period
2 Aug 2026 - 1 Aug 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD HALLAM UNIVERSITY
Contact Name
Yayra Hlordzi
Contact Email
y.hlordzi@shu.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
Not specified
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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