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Legionella Prevention - Water Safety

Trent and Dove Housing

This public procurement record has 3 releases in its history.

TenderCancellation

30 Oct 2025 at 12:11

UK12 - Procurement Termination Notice
Tender

01 Oct 2025 at 13:37

UK4 - Tender Notice
Planning

18 Aug 2025 at 11:19

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The contracting process for "Legionella Prevention - Water Safety," led by Trent and Dove Housing with the assistance of GBS Procure Limited as the external procurement team, was initially released in the planning stage for services related to water safety management across their property portfolio. Despite its promising potential, the procurement stage transitioned through tendering and was cancelled on 30th October 2025 due to an insufficient number of compliant bids, highlighting a requirement shift from mandatory to preferred for certain accreditations to foster broader competition. The tender originally had a submission deadline on 29th October 2025 for expressions of interest and was set to award the contract by early 2026. The services aimed at locations within the United Kingdom under the main procurement category of services, valued at £675,000 total, operated under a selective procurement method with potential extensions up until 2031. The procurement's legal framework is based on the UK's 2023 legislative framework, employing a competitive flexible procedure.

With a focus on legionella and water hygiene management, this procurement offers significant business growth opportunities for companies specialised in health and safety consultancy, water pollution management, and related services. The potential contract would particularly benefit SMEs with specific accreditations like the Legionella Control Association membership and ISO 9001. The industry professionals best suited to compete would be those offering comprehensive water hygiene solutions, capable of ensuring compliance and integrating technology for effective record-keeping and reporting. Firms with innovative solutions addressing social value and environmental impact, along with the ability to respond to health and safety legal requirements, will find this tender conducive for expanding their business portfolio in the health and safety services sector.

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Notice Information

Notice Title

Legionella Prevention - Water Safety

Notice Description

The Contracting Authority is procuring a service contract for the provision of legionella prevention and water safety management across its property portfolio. The scope includes but is not limited to: Risk assessments in line with HSE Approved Code of Practice L8 and relevant guidance (HSG274). Regular water monitoring, inspection, and testing of systems (taps, outlets, tanks, calorifiers, etc.). Sampling, analysis, and reporting of water quality results. Provision of remedial works and interventions where required to ensure compliance. Maintenance of accurate records and reporting to the Contracting Authority. Emergency response in the event of positive results or suspected outbreaks. Training, advice, and guidance to staff on water safety management. The successful supplier will be required to provide a fully managed and compliant water safety service designed to minimise risks associated with legionella and other waterborne pathogens. Services must be delivered by competent personnel with relevant accreditations and supported by appropriate technology to provide accessible records, reporting, and audit trails. The contract will be awarded for an initial term of five years, with the option to extend subject to performance. The estimated contract value is PS135,000 per annum (PS675,000 total). Evaluation will be based on the Most Advantageous Tender, with submissions assessed on quality (60%) and price (40%). Quality criteria will focus on technical expertise, delivery approach, compliance, innovation, and social value.

Lot Information

Lot 1

Renewal: The contract will be let for an initial term of three (3) years, with the option to extend for up to two (2) further periods of twelve (12) months each (3+1+1). Any extension will be at the sole discretion of the Contracting Authority. Extensions may be applied where service performance has been satisfactory against agreed KPIs, where there remains an ongoing requirement for the services, where funding is available, and where continuity of service is desirable. Extensions may also be exercised to maintain statutory compliance and ensure alignment with wider procurement strategy.

Planning Information

Suppliers who wish to participate in this Preliminary Market Engagement are invited to follow the steps below: Visit the GBS Procure website. https://www.gbsprocure.com/ Navigate to the Pre-Market Engagement section. https://www.gbsprocure.com/premarket-engagement Locate the opportunity by clicking on the Trent & Dove Logo https://www.gbsprocure.com/copy-of-two-rivers-housing-premarket Click on the associated document to download the PreMarket Engagement document for ID587 - Legionella Prevention - Water Safety Complete the form in full. Return the completed form by email to: lewis.pavey@trentanddove.org All responses must be submitted by the stated deadline: 29/08/2025 at 12:00 Midday. Please note: Late submissions may not be considered.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058990
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069699-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

71317210 - Health and safety consultancy services

90713100 - Consulting services for water-supply and waste-water other than for construction

90733000 - Services related to water pollution

90733600 - Transboundary water pollution management or control services

Notice Value(s)

Tender Value
£562,500 £500K-£1M
Lots Value
£562,500 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Oct 202510 months ago
Submission Deadline
22 Oct 2025Expired
Future Notice Date
19 Sep 2025Expired
Award Date
Not specified
Contract Period
1 May 2026 - 30 Apr 2029 3-4 years
Recurrence
2025-11-07

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Trent and Dove Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BURTON-ON-TRENT
Postcode
DE14 1BL
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
East Staffordshire
Electoral Ward
Burton & Eton
Westminster Constituency
Burton and Uttoxeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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