Occupational Therapy - Maintenance, Inspection and Repair Service for Lifting Equipment

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0589e6-2026-02-20T15:29:10Z",
    "date": "2026-02-20T15:29:10Z",
    "ocid": "ocds-h6vhtk-0589e6",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJDT-6566-GZNX",
            "name": "Southend-on-Sea City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJDT-6566-GZNX"
            },
            "address": {
                "streetAddress": "Civic Centre, Victoria Avenue, Southend On Sea, Essex",
                "locality": "Southend-on-Sea",
                "postalCode": "SS2 6FA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH31"
            },
            "contactPoint": {
                "email": "procurementops@southend.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJDT-6566-GZNX",
        "name": "Southend-on-Sea City Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Early Market Engagement: Southend-on-Sea City Council wishes to receive information and market knowledge from any interested potential bidder or relevant supplier in the home-based Adaptions sector. To assist with this aim, the Council has created a questionnaire that we invite all potential bidders and relevant suppliers to complete. Please provide a response to this Microsoft Forms Link: https://forms.office.com/Pages/ResponsePage.aspx?id=6qk6Ua8AIEehgWeNc3h43rU8dZLQc49Gt2r6aNbXiRhUMVA2QVY0WjhEMUMzSUdXMERMTkhOUjNTNi4u Please complete the linked questionnaire by no later than 17:00 1st September 2025. For any questions relating to this questionnaire, please email Johnsharman@southend.gov.uk. Important Information: Respondents are advised that the purpose of this notice is to gather information from the market for a potential future procurement. The scope of service, date of publication or potential contract value should not be taken as a final \"version\" of requirement. This notice is not a call for competition to procure any works or services and is not published to reduce time limited for the receipt of tenders. Interested parties will not be prejudiced by any response or (lack) to this notice. Nor shall a response to this notice impact your organisation's submission to any future procurement process that Southend-on-Sea City Council may conduct. Southend-on-Sea City Council uses the e-tendering platform \"ProContract\" for the procurement of all public contracts. While our opportunities (including this potential future procurement) are advertised on the Central Digital Platform, bidders are required to register and use \"ProContract\" to make bids. Therefore, please follow the link below to sign-up to \"ProContract\": ProContract: https://procurement.southend.gov.uk/ Contract Length & Procurement Timeline: It is intended that the future contract length will be for 36 months (with a provision to extend by up to 24 months). The estimated annual contract value (including VAT) is PS250,000. A high-level, indicative procurement timeline is as set out below. It is the Council's current intention to use the single stage Open Procedure. Please note that the procurement procedure to be used and indicative timescales are subject to change. * Market Engagement: August 2025 * ITT Published: September 2025 - October 2025 * Evaluation and Moderation of Bids: October - November 2025 * Assessment Summaries: December 2025 * Contract Award Notice & Standstill: December 2025 * Contract Details Notice and Contract Documents Signed: January 2026 * Mobilisation: January 2025 - March 2026 * Service Commencement: 1st April 2026 This timeline is not confirmed, and is subject to change.",
                "dueDate": "2025-09-01T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "049547-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/049547-2025",
                "datePublished": "2025-08-18T14:44:40+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN782831",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Occupational Therapy - Maintenance, Inspection and Repair Service for Lifting Equipment",
        "description": "Southend-on-Sea City Council is seeking a single supplier for the Provision of a Maintenance, Inspection and Repair Service for Lifting Equipment. The equipment that requires this service is generally located in private dwellings for the use of Southend-on-Sea residents and their carers, or may be located in the community equipment service warehouse. The equipment is procured separately. The Supplier must be suitably qualified to provide this service as per English and Welsh Law. This service is required to ensure safe, compliant, and efficient operation of lifting and handling equipment used in a home environment, and so that the Council is in compliance with its obligations with regard to: The Lifting Operations and Lifting Equipment Regulations 1998, Provision and Use of Work Equipment Regulations 1998, the Health & Social Care Act 2008 (Regulated Activities), safeguarding and infection control policies in accordance with the previously mentioned acts, and local authority governance standards. The equipment includes: Slings Chair lifts (multiple varieties) Bath lifts Hoists (Mobile and Celling Track)",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 450000,
            "amount": 450000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-30T00:00:00+01:00",
                    "endDate": "2030-04-29T23:59:59+01:00",
                    "maxExtentDate": "2030-11-01T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 450000,
                    "amount": 450000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Response",
                            "description": "30% of Total Score - Three Questions Safety During Home Visits (40% of Quality Score) Supporting Vulnerable Customers (30% of Quality Score) Complaints Management and Timeliness (30% of Quality Score)",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial Response",
                            "description": "70% of Total Score - Four Questions Section 1: Annual Service and inspection (62% of Price Score) Section 2: Six-monthly Inspection (LOLER) (20% of Price Score) Section 3: Standard Repair (contract items) (9% of Price Score) Section 4: Emergency Repair (9% of Price Score)",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Insurance Requirements (Commit to obtain acceptable) PS5,000,000 public liability PS5,000,000 employers' liability PS5,000,0000 professional indemnity PS5,000,0000 product liability"
                        },
                        {
                            "type": "technical",
                            "description": "This service is required to ensure safe, compliant, and efficient operation of lifting and handling equipment used in a home environment, and so that the Council is in compliance with its obligations with regard to: The Lifting Operations and Lifting Equipment Regulations 1998, Provision and Use of Work Equipment Regulations 1998, the Health & Social Care Act 2008 (Regulated Activities), safeguarding and infection control policies in accordance with the previously mentioned acts, and local authority governance standards."
                        }
                    ]
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-01T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://procurement.southend.gov.uk/ Please complete your tender submission in full and ensure it is received by the stated Tender Submission deadline to Southend City Council's procurement portal https://procontract.due-north.com/ - Procurement Ref: DN782831 Occupational Therapy - Maintenance, Inspection and Repair Service for Lifting Equipment",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-03-23T15:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-13T15:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-04-06T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "Please complete your tender submission in full and ensure it is received by the stated Tender Submission deadline to Southend City Council's procurement portal https://procontract.due-north.com/ - Procurement Ref:DN782831 Occupational Therapy - Maintenance, Inspection and Repair Service for Lifting Equipment",
                "url": "https://procurement.southend.gov.uk/"
            },
            {
                "id": "015782-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/015782-2026",
                "datePublished": "2026-02-20T15:29:10Z",
                "format": "text/html"
            }
        ],
        "riskDetails": "The Contract will include Key Performance Indicators - If performance is not satisfactory against the specification and KPIs, Performance improvement plans and break clauses could be utilised."
    },
    "language": "en"
}