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Provision and Implementation of an Integrated HR, Payroll and Finance System

Tai Tarian Ltd

This public procurement record has 2 releases in its history.

TenderCancellation

19 Nov 2025 at 16:22

UK12 - Procurement Termination Notice
Tender

19 Aug 2025 at 16:54

UK4 - Tender Notice
Summary of the contracting process

The procurement process for the "Provision and Implementation of an Integrated HR, Payroll and Finance System" was initiated by Tai Tarian Ltd, a public authority located in Neath, United Kingdom. This procurement fell under the industry category associated with business software packages. The tender was intended for the Neath locality within the region of UKL17. Initially set in the tender stage with an expression of interest deadline of 16 September 2025, it was subsequently cancelled on 19 November 2025. The procurement was conducted under a competitive flexible procedure with a selective approach and intended to function as a goods category contract. The original contract period was anticipated to commence on 30 January 2026, lasting five years with potential extensions, valued at GBP 2,500,000 excluding VAT.

This procurement presented substantial opportunities for businesses across several sectors, particularly those specialising in cloud-based, scalable software solutions with expertise in integration across HR, payroll, and finance modules. Businesses offering robust data analytics and reporting capabilities with a focus on automation, user-friendly portals, and compliance with UK regulations, such as GDPR, were well-positioned to deliver value in this contract. Small and medium-sized enterprises, as well as voluntary, community, and social enterprises, were encouraged to participate, with scoring criteria balanced across quality and price, facilitating opportunities for business growth and enhanced service delivery to Tai Tarian Ltd's operations.

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Notice Information

Notice Title

Provision and Implementation of an Integrated HR, Payroll and Finance System

Notice Description

Our Executive Team have set a stretching and far-reaching five-year vision for transformational change that will touch all aspects of our business, our working methods and environment, service delivery, data collection and management, processes, systems and partnership arrangements. As part of our programme of change, Tai Tarian is seeking to award a Contract to a Supplier to provide the following services to improve our colleague experience: Implementation of an integrated HR, Payroll and Finance solution that provides a unified platform, streamlining people management, payroll processing and financial operations into a single seamless system providing a cohesive user experience. The solution must be cloud-based, scalable, secure, and compliant with UK regulations, including GDPR requirements. It must support automation, enable efficient data management, and provide robust reporting and analytics capabilities. A detailed Specification and Price Framework will be provided in Stage 2 Invitation to Tender; however, the key deliverables are expected to include: - Improved operational efficiency. - Enhanced employee experience. - Real-time financial visibility. - Mobile and self-service portals/apps. - Real-time dashboards and analytics (e.g. financial performance reports, workforce and payroll dashboards, KPI tracking etc.). - Design, configuration, and deployment of HR, Payroll, and Finance modules, including employee lifecycle management, payroll processing, and financial transactions. - Data migration, API integrations and compliance with UK statutory requirements (e.g., HMRC, pensions, financial reporting). - Training, change management, and post-implementation support including user documentation and helpdesk services. Interested Participants should use this Brief of Requirements to decide whether they wish to participate in Stage 1 of this procurement and submit a PSQ. It is anticipated that the Contract shall operate for a period of 5 years, with an option to extend for a further 5 x 12-month periods. However, Tai Tarian reserves the right to extend the Contract in batches of 12-month periods, in one event, i.e. 2 x 12-month periods being a 2-year extension.

Lot Information

Lot 1

Renewal: It is anticipated that the Contract shall operate for a period of 5 years, with an option to extend for a further 5 x 12-month periods. However, Tai Tarian reserves the right to extend the Contract in batches of 12-month periods, in one event, i.e. 2 x 12-month periods being a 2-year extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058acc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075390-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48400000 - Business transaction and personal business software package

48410000 - Investment management and tax preparation software package

48420000 - Facilities management software package and software package suite

48430000 - Inventory management software package

48440000 - Financial analysis and accounting software package

48450000 - Time accounting or human resources software package

48460000 - Analytical, scientific, mathematical or forecasting software package

48470000 - Auction software package

48480000 - Sales, marketing and business intelligence software package

48490000 - Procurement software package

Notice Value(s)

Tender Value
£2,500,000 £1M-£10M
Lots Value
£2,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Nov 20259 months ago
Submission Deadline
5 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jan 2026 - 30 Jan 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Tai Tarian Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEATH
Postcode
SA11 2FP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL44 Neath Port Talbot
Delivery Location
TLL17 Bridgend and Neath Port Talbot, TLL18 Swansea
Local Authority
Neath Port Talbot
Electoral Ward
Briton Ferry West
Westminster Constituency
Aberafan Maesteg

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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