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Specialist Furniture Contract

Carmarthenshire County Council

This public procurement record has 3 releases in its history.

Award

23 Jul 2026 at 13:04

UK7 - Contract Details Notice
Tender

27 Apr 2026 at 14:55

UK4 - Tender Notice
Planning

20 Aug 2025 at 09:08

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Carmarthenshire County Council procured a specialist furniture service for employees with specific medical conditions or disabilities. The requirement covers specialist workstation chairs and related equipment, together with advice and Display Screen Equipment assessments. The work is for the council’s employees and will be delivered in Carmarthenshire, Wales. It is primarily a goods requirement, combining the supply of office furniture and associated equipment with practical workplace assessment and advice. The requirement is driven by individual user demand, so the supplier needs to respond to varying employee needs rather than provide a fixed volume of standard furniture. The council is the buying organisation and the requirement was structured as one contract.

The procurement has been awarded and the contract has been signed. Carmarthenshire County Council used a below-threshold open competition. The contract was awarded to Back Care Solutions Ltd on 23 July 2026 and signed on the same date. Its estimated value is £50,000 excluding VAT, or £60,000 including VAT. The contract runs from 10 August 2026 to 9 August 2028, with an option to extend for up to 36 months in 12-month increments, subject to budget, satisfactory performance and agreement by both parties. The competition closed for submissions at 2pm on 22 May 2026; enquiries closed at 2pm on 18 May 2026. Evaluation weighted cost at 60% and quality at 40%.

This award shows a defined requirement for suppliers able to combine specialist workplace furniture with occupational or ergonomic assessment capability. A credible competitor would need to understand the needs of employees with medical conditions and disabilities, recommend suitable workstation chairs and equipment, and provide clear Display Screen Equipment assessments and advice. It would also need the operational capacity to manage demand-led orders, assess individual users, supply appropriate products and support the council through the full service. The requirement was identified as suitable for small and medium-sized enterprises, indicating that a focused specialist provider can compete without needing the scale of a major general furniture contractor. Evidence of quality, reliable fulfilment and satisfactory performance would be important.

How relevant is this notice?

Notice Information

Notice Title

Specialist Furniture Contract

Notice Description

THIS IS NOT A TENDERING OPPORTUNITY Carmarthenshire County Council has commissioned a Supplier to provide specialist workstation chairs and equipment and advice (i.e DSE Assessments) for employees with specific medical conditions/disabilities on behalf of the authority. The contract value is an estimate based on the predicted quantities of specialist equipment that may be required during the term of the Contract, as requirement will be driven by user demand.

Lot Information

Lot 1

Renewal: There is an option to extend this contract by a further 36 months in 12-month increments, subject to available budget, satisfactory performance and agreement by both parties

Planning Information

The purpose of this early market engagement exercise is to inform potential providers about this upcoming opportunity as well as gauge supplier interest and understand the market. We would like to invite interested parties to email employeewellbeing@carmarthenshire.gov.uk for further information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058ae8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069698-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
£50,000 Under £100K
Awards Value
Not specified
Contracts Value
£50,000 Under £100K

Notice Dates

Publication Date
23 Jul 20261 months ago
Submission Deadline
22 May 2026Expired
Future Notice Date
1 Oct 2025Expired
Award Date
23 Jul 20261 months ago
Contract Period
10 Aug 2026 - 9 Aug 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Carmarthenshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARMARTHEN
Postcode
SA31 1JP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL42 South West Wales
Delivery Location
TLL14 South West Wales
Local Authority
Carmarthenshire
Electoral Ward
Carmarthen Town North and South
Westminster Constituency
Caerfyrddin

Supplier Information

Number of Suppliers
1
Supplier Name

Back Care Solutions Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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