Tender

Pavilion Cafe' Consession

WARMINSTER TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

20 Aug 2025 at 14:51

UK4 - Tender Notice
Summary of the contracting process

Warminster Town Council is inviting tenders for the Pavilion Café Concession located in the Lake Pleasure Grounds in Warminster, a central recreational area established in 1924. The tender, which falls under the 'Restaurant and food-serving services' industry category, is presently active with submissions closing at noon on 31st October 2025. The selected bidders will be interviewed on 19th November, with the contract awarded the following week. The lease is set to begin before 1st March 2026 and will initially cover five years, with an option to extend to 2031. This open procurement under the 'Below threshold - open competition' method presents an opportunity for suitable small and voluntary sector businesses within the UK, particularly within the regions from UKC to UKK, to expand their operations into a historical and lively location.

This tender invites businesses proficient in running café operations to leverage business growth opportunities by presenting comprehensive business plans showcasing their ability to manage a vibrant café within a park environment. Businesses experienced in food service, especially those with the capability to offer quality refreshments in community-oriented settings, will find this opportunity suitable. With its strategic location and newly upgraded amenities, including a skate park and splash pad, the Pavilion Café offers significant potential for increased footfall and revenue. The assessment criteria highly weigh quality, making it an attractive prospect for companies with a strong vision and robust operational plans. Successful tenderers would need to adeptly manage infrastructure such as kitchens, parking logistics, and waste management, while integrating their services with the community's expectations to benefit from this venture.

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Notice Information

Notice Title

Pavilion Cafe' Consession

Notice Description

Warminster Town Council Invitation to Tender for Pavilion Cafe Concession 2026 - 2029 (option to extend to 2031) Pavilion Cafe Concession Introduction Warminster Town Council are inviting tenders from competent interested parties to lease the Pavilion Cafe in the Lake Pleasure Grounds, Warminster. Tenderers will be asked to submit a comprehensive business plan. Location The Pavilion Cafe is centrally located in the Lake Pleasure Grounds close to the play area and tennis courts. History The Warminster Lake Pleasure Grounds have been a cherished recreational area for the local community for many years. Opened in 1924 the Lake Pleasure Grounds has always been at the heart of the town. The Pavilion Cafe, situated within the Lake Pleasure Grounds, has a rich history dating back to its original function as a tennis pavilion. The cafe building has seen various uses over the decades, and its current role is to provide refreshments and a welcoming space for visitors to the park. Development of the Cafe and Lake Pleasure Grounds In recent years, Warminster Town Council has undertaken efforts to refurbish and revitalize the Pavilion Cafe to better serve the community and enhance the visitor experience at the Lake Pleasure Grounds. The town council has spent close to PS1 million in the Lake Pleasure Grounds since 2018 and has plans to spend a further PS2 million in the coming years. With the recent addition of a new skate park and splash pad, as well as the refurbishment on the tennis courts the Lake Pleasure Grounds is a destination for many residents and visitors from out of town. Events The Lake Pleasure Grounds holds many events every year. The list of events in 2025 is attached. See appendix A. Facilities Kitchen The cafe is equipped with a small kitchen, including stainless steel sink with drainer, separate handwash sink, mobile base unit, base units with roll over worktop with space for a under counter fridge and wall mounted shelving units. A selection of fridges and freezers (both display and storage) are available to purchase by separate negotiation. See appendix B Storage area There are two storage rooms within the cafe. One larger room off the main cafe area with a smaller room off this. Outdoor Seating Close to the cafe there is the parks picnic area with picnic benches, as well as bench seating throughout the park. Toilets A toilet in the pavilion. Public seasonal toilets are available next door to the cafe with further toilets available at the Boathouse. Water supply Water cost is included. Electric Supply The successful applicant will be charged PS0.586 per kWh for electricity used at the cafe, a rate tied to the council's current contract until 2026. Once a new contract is signed, the updated cost will be passed on to the winning tenderer. The council will deduct electricity supplied from the cafe to the unmetered seasonal toilets next door (6.32kWh per day) Refuse The successful applicant will need to put in place their own waste management agreement. (The town council will provide an area within the park compound for bin storage.) Outside Space There is no outside space for cafe furniture apart from the cafe veranda. Car Parking There is limited parking within the Lake Pleasure Grounds. There is no dedicated staff parking. Delivery times can be arranged with town council staff. Financial Information The Pavilion Cafe will be closed from October 2025. All current staff are on fixed term or casual contracts therefore TUPE rules will not apply. Key Annual Financials (net) * Current rateable value (1 April 2023 to present): PS6,900 * Gross Income / Turnover 2022/23: PS103,069 * Gross Income / Turnover 2023/24: PS96,761 * Gross Income / Turnover 2024/25: PS100,599 Timeline w/c 18th August 2025 tender documents made available 12.00 noon, Friday 31st October tender closes. Tuesday 19th November selected tender interviews. w/c 24th November winning tenderer informed. Lease start: Before 1st March 2026 Tender Submissions Warminster Town Council require tenderers to submit a full business plan including 3-year financial projections with covering letter. Assessment of Submission It is the intention of the Town Council to assess the bids through the use of a quality matrix with a weighting of 70% quality and 30% price. A copy of the quality matrix criteria and weighting is attached to the tender. See appendix C. Interview After the closing date the tenders will be assessed against the matrix. The top 3 scoring tenders will be invited to meet with and present their business plans to the council. The Town Council does not bind itself to accept the lowest or any tender, nor will it pay any expenses which may be occurred by any Tenderer in the preparation of this tender. All recipients of these documents, whether or not they submit a tender, shall treat them as private and confidential. Tenders which do not conform to the foregoing instructions will not be considered. All rates and prices must be, and will deem to have been, tendered exclusive of VAT. Conditions of Contract The Town Council will enter into a formal contract with the successful tenderer for the lease of the cafe. The lease will commence as soon as practicable but before 1 March 2026, and will be for a period of five years. There will be a break clause allowing for termination of the contract after three years. For Heads of Terms see appendix D Conditions of Tender The completed Form of Tender and written submission, as specified in the schedule of Documents below, are to be returned to the Town Clerk at the offices of Warminster Town Council by 12 noon, 31st October 2025. Email address townclerk@warminster-tc.gov.uk The tenderer must not contact councillors or staff other than the specified point of contact for the Town Council as identified above for any reason at all. The tenderer must not contact councillors or staff to encourage or support their tender outside the prescribed process. The tenderer is to provide an electronic copy of the submission to the email address above. The electronic copy may be via email. Any tenders delivered outside of these times will not be accepted. Please note, the comprehensiveness and quality of the documents will be used to assess the tender returns. Schedule of Documents The documents listed below will be required as part of the submission for assessment. A. Full Business plan Including financial projections for 3 years. To also include: B. Experience Please submit details of your relevant experience and qualifications. D. Insurances Please submit copies of your relevant insurances. E. Health and Safety Please submit examples of RAMs or qualifications. F. Additional Information Please submit any additional information that would be beneficial to the assessment of the tender. Contact Information For further details and queries, please contact jhalls@warminster-tc.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058b8f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050280-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55300000 - Restaurant and food-serving services

Notice Value(s)

Tender Value
£10,000 Under £100K
Lots Value
£10,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20256 months ago
Submission Deadline
31 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Mar 2026 - 28 Feb 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WARMINSTER TOWN COUNCIL
Contact Name
Not specified
Contact Email
stuart.legg@warminster-tc.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WARMINSTER
Postcode
BA12 8LB
Post Town
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK72 Wiltshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Wiltshire
Electoral Ward
Warminster East
Westminster Constituency
South West Wiltshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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