Award of Tender for the Purchase of Three Tractors and Front and Rear Flail Mowers

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-058c1d-2025-12-17T14:22:40Z",
    "date": "2025-12-17T14:22:40Z",
    "ocid": "ocds-h6vhtk-058c1d",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQBT-5413-HMDT",
            "name": "Powys County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQBT-5413-HMDT"
            },
            "address": {
                "streetAddress": "County Hall",
                "locality": "Llandrindod Wells",
                "postalCode": "LD1 5LG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL24"
            },
            "contactPoint": {
                "email": "commercialservices@powys.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.powys.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PYRQ-2793-BNPV",
            "name": "R.V.W. Pugh Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYRQ-2793-BNPV"
            },
            "address": {
                "streetAddress": "Mellington",
                "locality": "Church Stoke",
                "postalCode": "SY15 6TQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL24"
            },
            "contactPoint": {
                "email": "andrew@rvwpugh.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            },
            "control": {
                "description": "Name - Robert Pugh Date of Birth - April 1959 Nationality - British Address - Swn Yr Awel, Church Stoke, Montgomery, SY15 6TL Category - Person with significant control Date of Registration (as person with significant control) - 31st March 1998 Name - Caroline Pugh Date of Birth - July 1960 Nationality - British Address - Swn Yr Awel, Church Stoke, Montgomery, SY15 6TL Category - Person with significant control Date of Registration (as person with significant control) - 31st March 1998"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQBT-5413-HMDT",
        "name": "Powys County Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "The procurement is being undertaken to fulfil a known requirement for purchasing or tractors and front and rear flail mowers for undertaking verge and hedge maintenance on the Trunk Road network within the County of Powys. The Council has previously procured similar equipment and has a clear understanding of the specification requirements, which are shaped by the operational constraints of the machinery in use."
    },
    "tender": {
        "id": "itt_119030",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Award of Tender for the Purchase of Three Tractors and Front and Rear Flail Mowers",
        "description": "Powys County Council sought to purchase three new four-wheel drive tractors for use on Trunk Road Cyclic maintenance, including carrying out grass cutting operations and occasional hedge trimming to ensure roads are kept in a safe and serviceable condition throughout the County of Powys. The machines are also used for other activities including ditching and as back-up for the Council's winter maintenance activities between October and March. Due to the locations in which the Machines operate, the size of the Machine was an important consideration; many sections of the highway are not accompanied by a traffic control team when verge cutting.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "16000000",
                        "description": "Agricultural machinery"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 432000,
            "amount": 360000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA",
            "CPTPP"
        ],
        "submissionMethodDetails": "Instructions for Suppliers - Registration on eTenderwales Powys County Council will be conducting this tender through the Value Wales e-Tendering portal. This can be found at https://etenderwales.bravosolution.co.uk/home.html, all information may be downloaded and returnedthrough this channel. Internet address(es): https://etenderwales.bravosolution.co.uk/home.html Suppliers Instructions How to Express Interest in this Tender 1. Register your company on the eTenderwales portal (this is only required once):- Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk/home.html - Click the \"Click here to register\" link - Accept the terms and conditions and click \"continue\" - Enter your correct business and user details- Note the username you chose and click \"Save\" when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the \"Open Access ITTs\" link.- Click on the relevant ITT to access the content. - Click the \"Express Interest\" button in the \"Actions\" box on the left-hand side of the page. - This will move the ITT into your \"My ITTs\" page. (This is a secure area reserved for your projects only). - Click on the ITT code, you can now access any attachments by clicking the \"Settings and Buyer Attachments\" in the \"Actions\" box 3. Responding to the tender - You can now choose to \"Reply\" or \"Reject\" (please give a reason if rejecting) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the eTendering Helpdesk is available Mon - Fri (8am - 6pm) on: - Phone: 0800 069 8634",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-09-26T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-09-19T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-11-13T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 432000,
                    "amount": 360000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Design",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Suitability for Grass Cutting Functions",
                            "numbers": [
                                {
                                    "number": 14,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Construction and Delivery Timescales",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Community Benefits",
                            "numbers": [
                                {
                                    "number": 4,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "It is a minimum requirement of the Council that Bidders must: - Be registered with the Central Digital Platform. - Provide evidence of existing, or agree to put in place, insurances to the following leves: (a) Public & Product Liability Insurance - 5,000,000 GBP (b) Employer's Liability Insurance - 5,000,000 GBP - Confirm acceptance of the Contract Conditions. - Agree to work in accordance with the Council's Disclosure & Barring Service Policy. - Agree to fully abide by and work in accordance with the Council's Contractors Guidance for Safer Recruitment Policy."
                        },
                        {
                            "type": "technical",
                            "description": "It is a minimum requirement of the Council that Bidders must: - Confirm that all staff involved in the delivery of the contract will have received adequate training."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2025-11-14T00:00:00+00:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "050523-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/050523-2025",
                "datePublished": "2025-08-21T12:53:53+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Purchase of Three Tractors and Front and Rear Flail Mowers",
            "status": "pending",
            "date": "2025-12-08T00:00:00+00:00",
            "value": {
                "amountGross": 440572,
                "amount": 367143,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PYRQ-2793-BNPV",
                    "name": "R.V.W. Pugh Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "16000000",
                            "description": "Agricultural machinery"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKL24",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2025-12-30T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-01-20T00:00:00+00:00",
                "endDate": "2026-04-10T23:59:59+01:00"
            },
            "hasOptions": true,
            "options": {
                "description": "Inclusion of the following optional items for the machinery. These were to be separately priced by bidders and the price did not form part of the evaluation: - Tinted cab glass - In-cab height indicator - Heavy duty chassis protection."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "083903-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/083903-2025",
                    "datePublished": "2025-12-17T14:22:40Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-12-17T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-01-19T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
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}