Notice Information
Notice Title
Abergele Town Council Festive Lighting Scheme
Notice Description
Background Abergele Town Council are looking to establish a new festive lighting scheme for December 2026 onwards. The current festive lighting scheme consists of 49 lamppost mounted motifs throughout the town, 2 feature motifs, two artificial LED trees, and three cut trees which are replaced and dressed each year. Festoon lighting is also positioned at the Town Council offices. Maps detailing the locations of the previous motifs and tree locations are attached. Abergele Town Council would like to consider offers of multi-year contracts. Council objectives Abergele Town Council is aiming to provide festive decorations for the community to enjoy and to encourage seasonal footfall into the town. The festive lighting scheme switch-on date is the second weekend in November and is in place until the first weekend in January. Scope of work Abergele Town Council require: * Energy efficient/low wattage motifs attached to lamppost columns throughout Abergele * Feature motifs or trees at gateway locations (as indicated on the attached map) * The installation and removal of festoon lighting at the Town Council offices and the dressing of 3x cut trees. * The contractor will be responsible for ensuring that the work to be carried out (such as the installation and removal) is done so in accordance with British safety and laws and highway regulations. * The scheme to fit a budget of c. PS35,000 inclusive of installation and removal costs. * Installing contractors or sub-contractors to be HERS registered. Site visit Contractors interested in quoting may arrange a meeting with the Deputy Town Clerk by contacting 01745 833242 or emailing deputyclerk@abergletowncouncil.gov.wales. Confirmation of intent to respond Please email deputyclerk@abergeletowncouncil.gov.wales if you intend to quote or not as soon as possible. Presentation of the quote The quote needs to be itemised indicating relevant costings and wattage. Quotes must be received by 30th September 2025. Please email quotes to deputyclerk@abergeletowncouncil.gov.wales. Shortlisted contractors will be invited to attend a meeting with the Events Sub-committee to present their proposed scheme(s). Awarding of Contract The awarding of contracts is made by members at a full town council meeting which are generally held on the third Thursday of the month. Following the meeting, companies who took part in the quoting process will be informed whether they were successful or not. The successful company will be provided with a purchase order. The awarding of the contract is subject to the conditions being adhered to. Failure to comply could lead to the contract to be offered to a competitor. Terms & Conditions The contractor must supply a risk assessment, method statement and insurance documents within 14 days of the contract being awarded. Abergele Town Council reserves the right to cancel a contract if there is failure from the contractor to complete the work within a reasonable timeframe surrounding the completion date. Abergele Town Council will also require specifications of motifs and trees including weight, wind loading, electrical load, and type of fixing to be used in order to comply with s.178 of the Highways Act. Contractors must supply details of their HERS registration, or the HERS registration of their sub-contractors. Costs All costs, expenses and liabilities incurred by Contractors in connection with the preparation and submission of any quotation shall be borne by them.
Lot Information
Lot 1
Renewal: An extension to the contract may be possible if the scheme is successful and is enjoyed by residents, provided that this suits all parties.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-058c51
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/050610-2025
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
51 - Installation services (except software)
92 - Recreational, cultural and sporting services
98 - Other community, social and personal services
-
- CPV Codes
31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
51000000 - Installation services (except software)
92000000 - Recreational, cultural and sporting services
98000000 - Other community, social and personal services
Notice Value(s)
- Tender Value
- £140,000 £100K-£500K
- Lots Value
- £140,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 21 Aug 20256 months ago
- Submission Deadline
- 30 Sep 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 Mar 2026 - 28 Mar 2028 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ABERGELE TOWN COUNCIL
- Contact Name
- Not specified
- Contact Email
- deputyclerk@abergeletowncouncil.gov.wales
- Contact Phone
- Not specified
Buyer Location
- Locality
- ABERGELE
- Postcode
- LL22 7BT
- Post Town
- Llandudno
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL3 North Wales
- Small Region (ITL 3)
- TLL33 Conwy and Denbighshire
- Delivery Location
- TLL Wales
-
- Local Authority
- Conwy
- Electoral Ward
- Gele and Llanddulas
- Westminster Constituency
- Clwyd North
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/050610-2025
21st August 2025 - Tender notice on Find a Tender -
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=343702
Invitation to quote documents including maps of the Abergele area with the approximate locations of motifs and trees included.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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