Delivery of assessed care packages within Chestnut Grange, MacGregor Tithe and Tyldesley Court.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-058c88-2026-02-03T15:58:24Z",
    "date": "2026-02-03T15:58:24Z",
    "ocid": "ocds-h6vhtk-058c88",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PZDG-2995-QQMD",
            "name": "Staffordshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZDG-2995-QQMD"
            },
            "address": {
                "streetAddress": "1 Staffordshire Place, Tipping Street,",
                "locality": "Stafford",
                "postalCode": "ST16 2DH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG24"
            },
            "contactPoint": {
                "email": "commercial.team@staffordshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.staffordshire.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PZDG-2995-QQMD",
        "name": "Staffordshire County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The purpose of this Preliminary Market Engagement (PME) is to seek further input from potential suppliers building on previous PME obtained in August 2025 in relation to Staffordshire County Council's (SCC) need to procure planned care support services in current Extracare facilities in East Staffordshire and Tamworth. The purpose of this additional PME is to further explore the requirements and services to be commissioned as part of the proposed tender . The questions within this PME follow on from responses the Council received from the Provider market. The care delivery would be funded by SCC at the Council's predetermined hourly Extracare rate of PS21.74. Currently SCC funded care hours within the schemes are 354 hours per week for the East Staffordshire scheme and 389 hours per week for the Tamworth scheme. This PME would like to explore with Providers the interest in an additional site within East Staffordshire in close proximity to the original identified scheme. Please email OPPDcommissioning@staffordshire.gov.uk quoting IA3758 to obtain a copy of further background information and request a questionnaire that contains the specific questions that SCC requires feedback on. If your organisation did not respond to the first PME and would like to review the initial set of questions, please advise and these can be shared with you for your information and/or response. The deadline for responses is Wednesday 24th December 2025. Completed questionnaires should be returned via email to oppdcommissioning@staffordshire.gov.uk",
                "dueDate": "2025-12-24T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "050728-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/050728-2025",
                "datePublished": "2025-08-22T09:53:47+01:00",
                "format": "text/html"
            },
            {
                "id": "080058-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/080058-2025",
                "datePublished": "2025-12-05T11:16:15Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "IA3758",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Delivery of assessed care packages within Chestnut Grange, MacGregor Tithe and Tyldesley Court.",
        "description": "The Council will fund the supplier for those individuals who are eligible for planned care packages at: * MacGregor Tithe (Extra Care Scheme), Hospital Street, Tamworth, B79 7EF * Chestnut Grange (Extra Care Scheme), All Saints Road, Burton upon Trent, DE14 3HL. * Tyldesley Court (Retirement Housing Complex), High Street, Burton upon Trent, DE14 1LJ which opens in 2026. The care commissioned at the sites will be paid on the Authority's extra care hourly rate. The Authority will not subsidise any care that is delivered outside of the commissioned Care Package throughout the day and night. The Authority will not provide any additional funding for care delivery that is in addition to the Care Packages of Service Users residing at the Sites. The Housing Providers of the Sites may fund the delivery of unplanned care and support at the Extra Care Sites with the supplier. This decision has not yet been taken by the Housing Providers at the point the tender is commenced. This service is not in the scope of this Agreement, but there is an expectation that if requested the supplier would enter into a separate agreement for any such service with the Housing Provider. Residents located at the Sites may approach the supplier to self-fund care packages, social support or housekeeping tasks. Self-funded care packages are not within the scope of this Agreement, but there is an expectation that if requested the supplier would enter into a separate agreement for any such service with Residents. The supplier must ensure that they develop and maintain a positive and constructive working relationship with the Housing Providers during the term of this Agreement. There will be one supplier who will deliver planned care and support at all 3 sites: MacGregor Tithe (Extra Care Scheme), Hospital Street, Tamworth, B79 7EF, Chestnut Grange (Extra Care Scheme), All Saints Road, Burton upon Trent, DE14 3HL and Tyldesley Court (Sheltered accommodation), High Street, Burton upon Trent, DE14 1LJ. Therefore, the advertised value for the total estimated agreement value for planned care and support at the sites will be PS3,250,590 - PS3,413,119 excluding VAT.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG2",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG24",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-06T00:00:00+01:00",
                    "endDate": "2028-07-05T23:59:59+01:00",
                    "maxExtentDate": "2029-07-05T23:59:59+01:00"
                },
                "status": "active",
                "hasRenewal": true,
                "value": {
                    "amountGross": 4095743,
                    "amount": 3413119,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Delivery Model",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Staffing",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Delivery Model",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Staffing",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to Part 3A Conditions of Participation within the IA3758 ITT PS Questionnaire for the Conditions of Participation."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to Part 3A Conditions of Participation within the IA3758 ITT PS Questionnaire for the Conditions of Participation."
                        },
                        {
                            "type": "economic",
                            "description": "Please refer to Part 3A Conditions of Participation within the IA3758 ITT PS Questionnaire for the Conditions of Participation."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to Part 3A Conditions of Participation within the IA3758 ITT PS Questionnaire for the Conditions of Participation."
                        }
                    ]
                },
                "renewal": {
                    "description": "The agreement will commence on 6th July 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 5th July 2028. At the Authority's entire discretion, the term may be extended by 12 months until 5th July 2029 on the same terms for such period(s) in accordance with the agreement."
                },
                "hasOptions": true,
                "options": {
                    "description": "The agreement will commence on 6th July 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 5th July 2028. At the Authority's entire discretion, the term may be extended by 12 months until 5th July 2029 on the same terms for such period(s) in accordance with the agreement."
                }
            }
        ],
        "status": "active",
        "value": {
            "amountGross": 4095743,
            "amount": 3413119,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "Suppliers should register on the Proactis system https://supplierlive.proactisp2p.com Suppliers will need to Log in and select \"Opportunities\" then enter the tender reference \"IA3758\" in the box and select \"Search\" All tender documents will be found in the request document section.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-17T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-10T17:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-05-05T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "002100-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/002100-2026",
                "datePublished": "2026-01-12T08:53:45Z",
                "format": "text/html"
            },
            {
                "id": "009585-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/009585-2026",
                "datePublished": "2026-02-03T15:58:24Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2028-01-06T23:59:59Z"
                },
                {
                    "startDate": "2028-01-06T23:59:59Z"
                }
            ]
        },
        "riskDetails": "Risk: Annual discretionary fee review Modification required: Annual discretionary price review to be provided for in Agreement. Pricing schedule to be updated annually to confirm price. The total value of the Agreement will need to account for any potential increase to the budget. Risk: Increases to Budget Modification required: To be provided for in Agreement. The total value of the Agreement will need to account for any potential increase to the budget Risk: Budget reduction Modification required: Agreement to allow for termination due to funding removal. Pricing annex will be updated annually. Risk: Supplier failure May result in having to source services urgently and at short notice. Modification required: Agreement to include relevant termination provisions. Risk: Increase in demand. Modification required: To be provided for in Agreement. The total value of the Agreement will need to account for any potential increase to the budget. Risk: Supplier is not awarded enough care packages to enable the service to be viable. Modification required: Specification and Agreement to include appropriate termination clauses. Risk: Local Government Re-organisation means that the Agreement can no longer be operational . Modification required: May result in having to source care urgently and at short notice. Termination provisions specifically for Local Government Reorganisation to be included in Agreement. Risk: Housing Provider may no longer allow other care suppliers to deliver within the sites. Modification required: Agreement to allow for appropriate termination clauses. Risk: Changes to National Legislation. Modification required: Modification clauses to be provided for in Agreement. Agreement to allow for appropriate termination clauses. Risk: Changes to the use of the building by housing provider. Modification required: Agreement to allow for appropriate termination clauses.",
        "amendments": [
            {
                "id": "009585-2026",
                "description": "Extension to the enquiry deadline and tender submission deadline."
            }
        ]
    },
    "language": "en"
}