Planning

Preliminary Market Engagement for: Electronic Ticketing Machines (ETMs) and Automatic Vehicle Locators (AVLs)

WEST YORKSHIRE COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Planning

22 Aug 2025 at 14:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The public procurement process initiated by the West Yorkshire Combined Authority is currently in the planning stage. It involves a preliminary market engagement for Electronic Ticketing Machines (ETMs) and Automatic Vehicle Locators (AVLs), aimed at supporting the Bus Reform programme in West Yorkshire. The engagement phases include an Open Day in Leeds on 10th September 2025, supplier responses by 17th September 2025, and online sessions on 22nd and 25th September 2025. This process aligns with the region's efforts to enhance public transportation, as outlined in their Local Transport Plan. The project's main industry category is transport equipment, with a gross value of £18,000,000 and aims to commence on 1st March 2026, concluding on 28th February 2030. Interested parties are encouraged to note the communication for future notices scheduled for 31st October 2025.

This tender presents substantial business growth opportunities for companies specialising in transport technology and auxiliary products. Small and medium enterprises (SMEs) as well as voluntary, community, and social enterprise organisations (VCSEs) are encouraged to participate, given the suitability criteria. This engagement offers a platform for businesses to contribute to a significant public transportation reform initiative, positioning them as key players in modernising West Yorkshire's public transport infrastructure. Companies with expertise in electronic ticketing and vehicle location systems are particularly well-suited to compete, providing innovative solutions for the successful delivery and implementation of this essential on-board technology. The involvement in such a large-scale project could significantly enhance the visibility and reputation of participating businesses in the transport sector.

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Notice Information

Notice Title

Preliminary Market Engagement for: Electronic Ticketing Machines (ETMs) and Automatic Vehicle Locators (AVLs)

Notice Description

Invitation to Pre-Market Engagement West Yorkshire Combined Authority would like to invite interested suppliers to take part in this Pre-Market Engagement activity to support development of the project described below. The main aims of engagement include gaining market insights, understanding best market practices and shaping the final statement of requirements in preparation to Procurement. This activity will consist of 3 Phases Phase 1 - WYCA's Bus Reform Open Day - 10th September 2025 in Leeds WYCA's Bus Reform Team including our internal subject matter experts would like to invite you to join us during an Open Day session to discuss Electronic Ticketing Machines (ETMs) and Automatic Vehicle Locators (AVLs). Phase 2 - Submitting Suppliers' responses to shared questions Suppliers are asked to respond to shared in Appendix 2 list of questions by 17th September 2025 Phase 3 - On-Line sessions with suppliers, presentations and Q&As on 22nd and 25th September Suppliers are invited to engage with the Project Team in 1-1 on-line sessions (through MS Teams), to cover project's introduction, suppliers' presentations and Q&A sessions. Bus Reform is a key priority for the Mayor and the Combined Authority. We have committed to bring West Yorkshire's buses back under public control by using franchising powers created by the Bus Services Act 2017. This was announced in March 2024 by the Mayor. On 12th May 2025, we unveiled the Weaver Network as the overarching brand identity of the public transport system in West Yorkshire, in line with our emerging Local Transport Plan and Mass Transit scheme. More information on WYCA's Bus Reform programme can be found at www.westyorks-ca.gov.uk/improving-transport/improving-buses The successful delivery, implementation and operation of on-board technology including electronic ticketing and automatic vehicle location is a critical part of the region's Bus Reform programme. WYCA plans to purchase electronic ticketing machines (ETMs)

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97391&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058d12
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/050968-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

34 - Transport equipment and auxiliary products to transportation

42 - Industrial machinery

CPV Codes

33952000 - Transport equipment and auxiliary products to transportation

34980000 - Transport tickets

42961300 - Vehicle location system

Notice Value(s)

Tender Value
£18,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
31 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Mar 2026 - 28 Feb 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE COMBINED AUTHORITY
Contact Name
Przemek Dudek
Contact Email
commercialteam@westyorks-ca.gov.uk
Contact Phone
+44 01132517272

Buyer Location

Locality
LEEDS
Postcode
LS1 2DE
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE4 West Yorkshire
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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