Planning

UK2 - Preliminary Market Engagement Notice Template

MINISTRY OF JUSTICE

This public procurement record has 3 releases in its history.

PlanningUpdate

22 Sep 2025 at 16:07

UK2 - Preliminary Market Engagement Notice
Planning

28 Aug 2025 at 08:45

UK2 - Preliminary Market Engagement Notice
Planning

27 Aug 2025 at 13:33

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Ministry of Justice in the United Kingdom is currently in the planning stage of a procurement process titled "UK2 - Preliminary Market Engagement Notice Template" for probate document handling, storage, and management services. This process, relevant to the document management and archive services industry, is set to take place in the UK, with expressions of interest for premarket engagement requested by 31st October 2025. The procurement method focusses on involving the market through premarket engagement to help shape the future tender, ensuring potential service providers can contribute to discussions about the criteria for success. This initiative is part of a larger scope of requirements being prepared by His Majesty’s Courts and Tribunals Service (HMCTS), with delivery expected to commence on 1st July 2028 and possibly extend until 2043.

This tender represents a substantial opportunity for growth in the document storage and management services sector, with an estimated gross value of £120 million. Small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, given the nature of the services required, which include document storage, retrieval, weeding, communication management, and warehouse services. Businesses equipped with secure, environmentally controlled facilities and sophisticated data management systems would find this a fitting opportunity to expand their operations and engage with a significant public sector client.

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Notice Information

Notice Title

UK2 - Preliminary Market Engagement Notice Template

Notice Description

PQQ528 - His Majesty's Courts and Tribunals Service (HMCTS) is currently preparing a scope of requirements for the supply of a range of Probate Document Handling, Storage and Management Services. The potential scale and scope of this supply offers a significant opportunity to the document storage and management services sector. Prior to initiating any procurement, HMCTS wishes to involve the document management market in discussing a number of topics including criteria, key to the success of any future procurement. Service Scope includes but is not limited to:- Storage of document boxes in a secure, envirionmentally controlled facility. Document retrieval from storage Document weeding Managing Email and Telephone Enquiries Warehouse Management Services Warehouse Management System Secure data hosting and data management

Planning Information

The Ministry of Justice (Authority) would like Service Providers to express their interest in premarket engagement before 3pm on 10th September 2025 by sending a confirmation message via our e-sourcing platform (Jaggaer):https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html Please include the following detail in your message: - - Quoting Reference – Premarket engagement probate document storage PQQ-528 - Full name - Company/organisation name - Contact details (E-mail and phone number) In return we will send you a Probate Document Storage Questionnaire and Meeting Invitation for a 121 with the Team. If you do have an account with Jaggaer, please register on Jaggaer to create an account. If you have problems registering, please contact 0845 0100 132 or e-mail esourcing@justice.gov.uk This Notice is for information only. The information contained in this notice, including information relating to the nature and scope of the requirements, the estimated value, the service classification of this requirement and the list of CPV codes, is only indicative of current thinking and is neither exhaustive nor binding and the Authority reserves the right at its absolute discretion to amend it at the time of issue of any further notices or at any other time. The publication of this notice in no way obliges the Authority to commence any competitive tender process. The Authority is not and shall not be liable for any costs incurred by those expressing an interest in participating in this premarket engagement exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058ea0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/058677-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

92 - Recreational, cultural and sporting services

CPV Codes

48311100 - Document management system

72512000 - Document management services

92500000 - Library, archives, museums and other cultural services

92512000 - Archive services

Notice Value(s)

Tender Value
£100,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 202610 months to go
Award Date
Not specified
Contract Period
30 Jun 2028 - 30 Jun 2040 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF JUSTICE
Contact Name
Guy Jennings
Contact Email
guy.jennings@justice.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1H 9AJ
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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