Provision of Cleaning & Janitorial Services at the British High Commission in Islamabad and British Deputy High Commission in Karachi

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    "date": "2026-04-07T06:39:54+01:00",
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    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXRR-8771-PHVX",
            "name": "Foreign, Commonwealth and Development Office",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXRR-8771-PHVX"
            },
            "address": {
                "streetAddress": "King Charles Street",
                "locality": "London",
                "postalCode": "SW1A 2AH",
                "country": "IN",
                "countryName": "India",
                "region": "IN"
            },
            "contactPoint": {
                "name": "Regional Procurement Lead",
                "email": "southasia.procurement@fcdo.gov.uk",
                "telephone": "+91 07042700834"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.gov.uk/government/organisations/foreign-commonwealth-development-office",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
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                ]
            }
        },
        {
            "id": "GB-PPON-PMHY-3888-HCWH",
            "name": "Pioneer Human Resource Management Private Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMHY-3888-HCWH"
            },
            "address": {
                "streetAddress": "New Harley Street",
                "locality": "Rawalpindi",
                "postalCode": "46000",
                "country": "PK",
                "countryName": "Pakistan",
                "region": "PK"
            },
            "contactPoint": {
                "email": "col.asif@pioneer.com"
            },
            "roles": [
                "supplier"
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            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXRR-8771-PHVX",
        "name": "Foreign, Commonwealth and Development Office"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "An Early Market engagement is being planned on 10th September 2025. Suitable and interested suppliers are invited to participate in the virtual market engagement session. The prime objective of organising this session is to share our tentative requirements and gain understanding of what can be provided or achieved by the players in the Local Market. A presentation will be shared with suppliers which will include FCDO's procurement procedures, possible bid evaluation criteria and overall project timelines. Interested suppliers should register their interest in participating this event by filling this form https://forms.office.com/e/eRRBJiHxhh A joining link to this virtual market engagement will be shared with suppliers who have completed this form, please ensure your details are shared with us (via the form) by 08th September 2025.",
                "dueDate": "2025-09-10T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
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                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/051787-2025",
                "datePublished": "2025-08-28T09:49:32+01:00",
                "format": "text/html"
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        ]
    },
    "tender": {
        "id": "CPG-12344-2025",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Cleaning & Janitorial Services at the British High Commission in Islamabad and British Deputy High Commission in Karachi",
        "description": "The British High Commission Islamabad & British Deputy High Commission Karachi intends to engage a competent supplier through a competitive tender process for providing Cleaning & Janitorial Services at the British High Commission Islamabad, British Deputy High Commission Karachi, Pakistan. The contract will become effective from 01st April 2026 and will be valid for 3 years. It will have the provision of one 24-month extension, subject to satisfactory performance by the selected supplier and continued business requirement at British High Commission in Islamabad and British Deputy High Commission in Karachi.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98341110",
                        "description": "Housekeeping services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "PK",
                        "country": "PK",
                        "countryName": "Pakistan"
                    },
                    {
                        "region": "PK",
                        "country": "PK",
                        "countryName": "Pakistan"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1537337,
            "amount": 1302828,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
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                "id": "1",
                "suitability": {
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                    "startDate": "2026-03-01T00:00:00+00:00",
                    "endDate": "2029-02-28T23:59:59+00:00",
                    "maxExtentDate": "2031-02-28T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 1537337,
                    "amount": 1302828,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "description": "Technical Weightage of this lot is alloted 60% to technical and 40% to commercial",
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                                    "weight": "percentageExact"
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                        {
                            "type": "price",
                            "name": "Commercial",
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                    ]
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                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Suppliers/Bidders for this tender should be legally registered in Pakistan with relevant trade and government bodies to operate in Pakistan. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer the documentation in the Tender Pack"
                        }
                    ]
                },
                "renewal": {
                    "description": "The contract will become effective from 01st March 2026 and will be valid for 3 years. It will have the provision of 2 optional 12-month extensions, subject to satisfactory performance by the selected supplier and continued business requirement at British High Commission in Islamabad and British Deputy High Commission in Karachi."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-24T23:59:59+01:00"
        },
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Your tender must be submitted via the FCDO's e-sourcing portal (https://fcdo.bravosolution.co.uk/web/login.html) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender. Important information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 12344. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. Registration take approximately 5 minutes and is free or charge",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-10T17:30:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-27T17:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2025-12-24T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
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            {
                "id": "064018-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/064018-2025",
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        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-06-03T23:59:59+01:00"
                }
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        },
        "contractTerms": {
            "financialTerms": "Payment will be made monthly in arrears on actuals against valid invoices. Authority ensures payment to contractor within 30 days of receipt of invoice and other relevant documents (if required). All payments will be electronically transferred to bank account against the services delivered."
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 7,
                "relatedLot": "1"
            },
            {
                "id": "2",
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            },
            {
                "id": "3",
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            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
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                            "country": "PK",
                            "countryName": "Pakistan"
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            "standstillPeriod": {
                "endDate": "2026-03-20T23:59:59+00:00"
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                "endDate": "2029-02-28T23:59:59+00:00",
                "maxExtentDate": "2031-02-28T23:59:59+00:00"
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            "hasRenewal": true,
            "renewal": {
                "description": "The contract will become effective from 01st April 2026 and will be valid for 3 years. It will have the provision of one 24-month extension, subject to satisfactory performance by the selected supplier and continued business requirement at British High Commission in Islamabad and British Deputy High Commission in Karachi."
            },
            "relatedLots": [
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                    "id": "021189-2026",
                    "documentType": "awardNotice",
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            "assessmentSummariesDateSent": "2026-03-10T00:00:00+00:00",
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                    "id": "1",
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                    "dueDate": "2026-03-25T23:59:59+00:00",
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                "maxExtentDate": "2031-03-31T23:59:59+01:00"
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            "agreedMetrics": [
                {
                    "id": "1",
                    "title": "Contractor rep to monitor cleaning standards via regular inspections and random spot checks",
                    "description": "Contractors' rep to monitor cleaning standards daily",
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                            "period": {
                                "durationInDays": 1
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                {
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                                "durationInMonths": 1
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                    ]
                },
                {
                    "id": "4",
                    "title": "Inspected and signed off daily by Contractor, random Authority spot checks once a week",
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                },
                {
                    "id": "5",
                    "title": "Invoices submitted within 5 working days of period they refer to",
                    "description": "Contractor Representative to ensure accuracy and that invoices submitted within 7 working days of period to which they refer",
                    "observations": [
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                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
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                },
                {
                    "id": "6",
                    "title": "Complaints log maintained; complaints fully resolved within 3 working days",
                    "description": "Complaints log maintained; complaints fully resolved within 3 working days",
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                            "id": "frequency",
                            "period": {
                                "durationInDays": 3
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                                "durationInMonths": 1
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                {
                    "id": "8",
                    "title": "Incidence Report",
                    "description": "All incidents reported within 24 hours of occurrence",
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                            "id": "frequency",
                            "period": {
                                "durationInDays": 1
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                {
                    "id": "9",
                    "title": "Contractor staff report minor issues found during cleaning; log reviewed weekly",
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                            "id": "frequency",
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