Award

Fuel Supply Agreement

SCOTRAIL TRAINS LIMITED .

This public procurement record has 1 release in its history.

Award

28 Aug 2025 at 08:58

Award Notice
Summary of the contracting process

ScotRail Trains Limited has completed a procurement process to directly award a 12-month contract for the supply and delivery of diesel fuel, essential for their railway vehicles. The contract addresses six delivery locations in Scotland, including Edinburgh, Glasgow, Inverness, and Perth. This contract was necessitated due to the prior supplier, Harvest Energy Limited, entering administration, creating an urgent need for fuel supply continuity. The process, classified under CPV code 09134220 for diesel fuel, was conducted under a limited procurement method without prior publication due to operational urgency. Highland Fuels Ltd has been awarded the contract and the agreement was signed on 27th August 2025, signifying the completion stage of the procurement process.

This tender presents a robust opportunity for businesses specialising in fuel supply, particularly those with capabilities in large-scale distribution and delivery, as the contract not only provides stability but also opens avenues for future competitive bids upon its expiration. The direct award, initiated under critical urgency, highlights the strategic importance of maintaining an uninterrupted supply chain for national infrastructure, thus businesses with strong logistical and operational frameworks will find such tenders well-suited to their capabilities for future tender exercises. Moreover, the contract sets a precedent for fuel suppliers to engage with large-scale transportation projects, bolstering their credentials and market presence.

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Notice Information

Notice Title

Fuel Supply Agreement

Notice Description

This notice concerns the direct award of a contract for the supply and delivery of fuel (BS2869 Class A2 or BS EN590) for use in UK Railway vehicles to 6 delivery locations in Scotland; Edinburgh, Glasgow x 3, Inverness and Perth and for the supply and delivery of Diesel to BS EN590 for heating purposes to one delivery location in Glasgow. ScotRail had a fuel supply contract in place with Harvest Energy Limited, who went into Administration and ceased to be able to honour the contract. ScotRail managed to secure short term supply of fuel from another approved supplier and now plan to put a 12-month contract in place to secure a pipeline of product to enable our Diesel Fleets to continue in service, during which time a procurement exercise covering our future fuel requirements will be run.

Lot Information

Lot 1

Direct award of a 12 month contract under regulation 48 1d following SRTs contracted supplier (Harvest) going into Administration. SRT needs to secure a pipeline of product to enable our Diesel Fleets to continue in service, during which time a tender covering our future fuel requirements will be run. Additional information: The value provided in this notice is an indicative estimate only, as usage & fuel costs vary significantly.

Procurement Information

Extreme and unavoidable operational & contractual urgency as the incumbent supplier has gone into administration. It is absolutely necessary to have a supplier in place to deliver the product to facilitate continued operation of a critical national infrastructure. Given the urgent circumstances, ScotRail Trains Limited is looking to directly award a contract for a 12-month period to an approved Supplier, to ensure continuity of supply, during which time a tender exercise will be carried out. This is being done under regulation 48 1d.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058f0b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051794-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

CPV Codes

09100000 - Fuels

09134220 - Diesel fuel (EN 590)

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Aug 20255 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
26 Aug 20256 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTRAIL TRAINS LIMITED .
Contact Name
Rhona Milligan
Contact Email
rhona.milligan1@scotrail.co.uk
Contact Phone
+44 7771341526

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland, TLM6 Highlands and Islands, TLM75 City of Edinburgh, TLM77 Perth and Kinross, and Stirling, TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

HIGHLAND FUELS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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