Award

Industrial Action provisions

GOVERNMENT PROPERTY AGENCY

This public procurement record has 1 release in its history.

Award

28 Aug 2025 at 15:25

Award Notice
Summary of the contracting process

The Government Property Agency (GPA), based in Birmingham, is overseeing a procurement process for "Industrial Action provisions" under the services category of facilities management. The procurement falls under the CPV classification 79993100 and aims to address increased service costs due to industrial action settlements. The procurement stage is currently focused on the contract award, with the process being classified as complete. This is a negotiated procedure without the publication of a contract notice, aligning with technical reasons outlined in Regulation 72(1)(c) of the Public Contracts Regulations 2015. The awarded contract, valued at £625,000, was signed on 28th August 2025, and although it modifies existing terms, it does not alter the contract's overall nature.

This tender presents opportunities for businesses that specialise in facilities management and can manage cost fluctuations due to external pressures such as industrial actions. Large companies like ISS MEDICLEAN LIMITED, the awarded supplier, are particularly suited given the nature and scale of the contract, which includes continuous service provision with adjusted pay rates and benefits enhancements effective from 1st November 2024. Such businesses should ideally be capable of operating in the UK and familiar with the requirements of government contracts. Firms looking to expand within the UK public sector through contract modifications might find similar opportunities within such procurement procedures.

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Notice Information

Notice Title

Industrial Action provisions

Notice Description

The Government Property Agency ("GPA") has agreed to provide additional funding to the Supplier to recognise their increased costs of supplying services under the Contract. These increased costs have resulted from the settlement of ongoing industrial action with one or more Trade Unions. The contract values published in this notice are based on current knowledge and do not account for future settlements.

Lot Information

Lot 1

The Government Property Agency ("GPA") has agreed to provide additional funding to the Supplier to recognise their increased costs of supplying services under the Contract. These increased costs have resulted from the settlement of ongoing industrial action with one or more Trade Unions, as part of which the Supplier has agreed to provide the following to their staff deployed on the Contract based at 3-8/55 Whitehall: Minimum pay rate of PS14.00 per hour in London effective 1st November 2024 for Soft FM. Minimum pay rate of PS14.25 per hour in London effective 1st November 2024 for Security. A differential uplift will be applied to all current rates above the minimum rate effective 1st November 2024 ranging between 4% - 6%. A non-consolidated payment of PS400.00 Annual Leave Entitlement shall increase from 1st July 2025 as follows: 0-3 years' service: 25 days plus bank holidays 3-5 years' service: 27 days plus bank holidays 5+ years' service: 28 days plus bank holidays Full sick pay will be paid from Day One (no "waiting days") for a maximum of 35 days in a rolling 12-month period with effect from 1st July 2025. The following Family Friendly Policies shall be provided: Maternity Leave and Pay, Paternity Leave and Pay, Adoption & Surrogacy Leave and Pay, Shared Parental Leave and Pay, Ante-natal Leave and Pay, Special Disability-Related Leave and Pay, Bereavement Leave. GPA intends to modify the Contract to provide for payment of this contribution through various amendments to Call-Off Schedule 5 (Call-Off Pricing) and Joint Schedule 1 (Definitions). The GPA intends to modify the Contract without a new procurement procedure in accordance with Regulation 72(1)(c) of the Public Contracts Regulations 2015, on the basis that all of the following conditions are fulfilled: The need to provide additional funding to the Supplier has been brought about by circumstances which GPA, acting diligently, could not have foreseen. GPA took deliberate steps to minimise the risk of industrial action when developing the Contract, namely requiring payment of the Real Living Wage and allowing for inflationary increase on each anniversary aligned to CPI. All tenders were reviewed for potential Abnormally Low Tender issues to ensure that the prices submitted would be sustainable for the duration of the term. Consequently, the GPA could not have reasonably foreseen the current pressures on suppliers from trade unions. The provision of additional funding does not alter the overall nature of the Contract: the nature of the Contract (including the scope of services) remains as described in the original procurement. The increase in price does not exceed 50% of the value of the original Contract: The original value of the Contract, as stated in the Contract Award Notice was PS50,000,000. The estimated value of the additional funding being provided to the Supplier over the term of the Contract is PS625,000 (i.e. 1.25% of the value of the original Contract and therefore below the 50% threshold).

Procurement Information

This is an intended modification to an exiting contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-058fbc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052149-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993100 - Facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£625,000 £500K-£1M

Notice Dates

Publication Date
28 Aug 20255 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Aug 20255 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GOVERNMENT PROPERTY AGENCY
Contact Name
Not specified
Contact Email
patrick.debromhead@gpa.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B2 4BJ
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

ISS MEDICLEAN

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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