Catering Services for Asylum Intake Units

{
    "tag": [
        "compiled"
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    "id": "ocds-h6vhtk-059120-2025-10-27T18:01:55Z",
    "date": "2025-10-27T18:01:55Z",
    "ocid": "ocds-h6vhtk-059120",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PWGC-6513-PQLZ",
            "name": "Home Office",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PWGC-6513-PQLZ"
            },
            "address": {
                "streetAddress": "2 Marsham Street",
                "locality": "London",
                "postalCode": "SW1P 4DF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI32"
            },
            "contactPoint": {
                "name": "Asylum Support Procurement Team",
                "email": "asylumsupportprocurementteam@homeoffice.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.gov.uk/government/organisations/home-office",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
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        }
    ],
    "buyer": {
        "id": "GB-PPON-PWGC-6513-PQLZ",
        "name": "Home Office"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "1. To express an interest, please send an email to the below address, including the following details: Email: asylumsupportprocurementteam@homeoffice.gov.uk Subject of email: Project_19323 - Catering for Asylum Intake Units: Expression of Interest Email to include: Organisation name, Contact name, E-mail address and telephone number. 2. The Supplier will then be asked to complete a Non-Disclosure Agreement (NDA) and return back to the Authority. 3. Suppliers will receive access to the Statement of Requirements (SoR) and Supplier Questionnaire (SQ). 4. Suppliers will have the opportunity to submit clarification questions, for which the deadline to submit is 15th September. The Authority will answer these clarifications by 22nd September. 5. Suppliers are required to submit their SQ prior to the engagement deadline (1st October) for review by the Authority.",
                "dueDate": "2025-10-01T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "052733-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/052733-2025",
                "datePublished": "2025-09-01T11:24:11+01:00",
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        ]
    },
    "tender": {
        "id": "ocds-h6vhtk-059120",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Catering Services for Asylum Intake Units",
        "description": "The Home Office seeks a commercial partner(s) for the provision of catering services for locations across the UK. These services will support individuals temporarily at these sites and will involve the regular delivery of pre-packaged food items such as sandwiches and snacks. The Authority is seeking a flexible and responsive catering solution that meets basic nutritional needs and can be adapted to different service environments. The requirement is for the provision of catering services to Kent, Croydon and Belfast. The procurement is split into two Lots - Lot 1 covers the provision of catering services to Croydon and Kent Intake Units and Lot 2 covers the provision of catering services to Belfast Intake Unit. Suppliers can bid for either one or both Lots. The contract is expected to commence in January 2026 and will be in place for two years until January 2028, with the option to extend for an additional year until January 2029.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03220000",
                        "description": "Vegetables, fruits and nuts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15312300",
                        "description": "Potato crisps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15811511",
                        "description": "Prepared sandwiches"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15894400",
                        "description": "Snacks"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55321000",
                        "description": "Meal-preparation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55520000",
                        "description": "Catering services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55521200",
                        "description": "Meal delivery service"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI62",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN06",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI62",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI62",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03220000",
                        "description": "Vegetables, fruits and nuts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15312300",
                        "description": "Potato crisps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15811511",
                        "description": "Prepared sandwiches"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15894400",
                        "description": "Snacks"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55321000",
                        "description": "Meal-preparation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55520000",
                        "description": "Catering services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55521200",
                        "description": "Meal delivery service"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN06",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKN06",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 113200,
            "amount": 94333.33,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-08T00:00:00+00:00",
                    "endDate": "2028-01-07T23:59:59+00:00",
                    "maxExtentDate": "2029-01-07T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Provision of Catering Services to Croydon and Kent Intake Units (CIU & KIU)",
                "description": "This lot covers the provision of Catering Services to both Croydon and Kent Intake Units.",
                "value": {
                    "amountGross": 82600,
                    "amount": 68833.33,
                    "currency": "GBP"
                },
                "renewal": {
                    "description": "Optional 1 year extension"
                },
                "awardCriteria": {
                    "description": "The contract will be awarded using the Most Advantageous Tender (MAT) methodology. Bidders will be required to respond to a series of mandatory Quality questions assessed on a Pass/Fail basis. Bidders who meet all Quality requirements will be evaluated solely on price, with suppliers ranked accordingly. Price will account for 100% of the final score."
                }
            },
            {
                "id": "2",
                "title": "Provision of Catering Services to Belfast Intake Unit",
                "description": "This lot covers the provision of Catering Services to Belfast Intake Unit",
                "status": "active",
                "value": {
                    "amountGross": 30600,
                    "amount": 25500,
                    "currency": "GBP"
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-08T00:00:00+00:00",
                    "endDate": "2028-01-07T23:59:59+00:00",
                    "maxExtentDate": "2029-01-07T23:59:59+00:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Optional 1 year extension"
                },
                "awardCriteria": {
                    "description": "The contract will be awarded using the Most Advantageous Tender (MAT) methodology. Bidders will be required to respond to a series of mandatory Quality questions assessed on a Pass/Fail basis. Bidders who meet all Quality requirements will be evaluated solely on price, with suppliers ranked accordingly. Price will account for 100% of the final score."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-10-20T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "specialRegime": [
            "lightTouch"
        ],
        "submissionMethodDetails": "The Home Office eSourcing Portal, Jaggaer, is used for sourcing activities. Please follow the steps below to participate in this procurement: 1. Register on the Home Office Portal If you have not already registered, this can be done online at: https://homeoffice.app.jaggaer.com/web/login.html Please note that to register you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, and who will be entering into a contract if invited to do so. 2. Complete a Non-Disclosure Agreement (NDA) This can be done online at: https://homeoffice.app.jaggaer.com/go/46223627019A26A12F0F 3. Upload completed NDA You will be required to download the NDA form, complete and sign, and upload to the Portal. Once the above steps are completed, access to the RFP documents will be made available via the Portal.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-11-17T16:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-10T16:00:00+00:00"
        },
        "documents": [
            {
                "id": "068740-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/068740-2025",
                "datePublished": "2025-10-27T17:54:07Z",
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                "id": "068742-2025",
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                "description": "Tender notice on Find a Tender",
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    "language": "en"
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