Planning

Catering Provider for Crowden Outdoor Education Centre

ROTHERHAM BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

Planning

17 Sep 2025 at 10:27

UK3 - Planned Procurement Notice
Planning

12 Sep 2025 at 12:01

UK2 - Preliminary Market Engagement Notice
Planning

01 Sep 2025 at 15:52

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Rotherham Borough Council is planning a procurement process for a catering provider for the Crowden Outdoor Education Centre in Rotherham, United Kingdom. This procurement, which is in the Planning stage under an open procedure, involves the provision of catering services for residential stays and day visits at the centre. Key dates include the tender submission deadline on 21 November 2025 and the expected contract award by 8 December 2025, with the contract running from 9 February 2026 to 22 February 2031. The procurement falls under the services category, specifically canteen and catering services (CPV: 55500000), and suppliers are encouraged to align with national nutritional guidelines.

This tender represents a significant growth opportunity for businesses within the catering industry, particularly those that specialise in providing nutritionally balanced meal plans for large groups, including children and young people. Small and medium enterprises (SMEs) may find this tender attainable, provided they can deliver high-quality and varied meal options that meet specific dietary requirements. By participating in this bidding process, businesses can establish or strengthen their foothold in public sector catering and demonstrate their ability to provide exemplary food service in educational settings, potentially leading to long-term partnerships and further contracts.

How relevant is this notice?

Notice Information

Notice Title

Catering Provider for Crowden Outdoor Education Centre

Notice Description

Crowden Outdoor Education Centre offers high quality residential stays for groups of children, young people and families who may be part of an organised group such as schools, youth groups, uniformed group or targeted provision delivered by RMBC. On occasions private individuals may also stay at the centre. Residential group sizes may be up to 40 people but will not be less than 10 people per visit. Day visitors who may require a lunch service can be up to 70 participants. The Service Provider will when booked provide meals from the first evening until lunch on the last day. These will include: * Breakfast (e.g. egg, bacon, sausage with vegetarian option, beans, hash browns, toast with various spreads, selection of cereals) * A packed lunch (e.g. filled sandwich/roll, homemade cake. fruit, snack, yoghurt, drink carton for off -site groups) * Evening meal - Two courses (main and dessert). No processed ready meals, fresh foods to be used where available unless cost prohibitive. Portion sizes must be adequate to sustain the average person taking part in high levels of practical activity. Meals must be planned to meet the national nutritional guidelines for the population demographic predominantly but not exclusively children aged 8 - 16 and Adult supervisors. The supplier will be responsible for providing menu plans as a minimum once an academic year to be approved by the Authority. All menu plans should provide a balanced diet as indicated in Public Health England's "The Eat well Guide" See https://www.gov.uk/government/publications/the-eatwell-guide and respond to specific dietary requirements. The location of Crowden Outdoor Adventure Centre can be found at SK13 1HZ.

Planning Information

This notice is issued to provide information on a market engagement opportunity only. All of Rotherham Council's procurement opportunities are published on YORtender. To bid for this opportunity when it becomes live your organisation will need to be registered to the portal. You can register your organisation here: https://yortender.eu-supply.com/login.asp?B=YORTENDER All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date. Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming procurement for Catering Provider for Crowden Outdoor Education Centre. This market engagement therefore seeks to share any knowledge on Crowden Outdoor Education Centre and gain knowledge on any potential barriers. All costs associated with engaging in this market engagement must be borne by the Supplier. RMBC will not contribute in any way to meeting the production costs of any response. Engagement in this exercise is via MS Teams on Thursday 18/09/2025 at 11:00. To register your interest for a place at the event and be issued the MS Teams invite, please email laura.wilkinson@rotherham.gov.uk by 12 noon on Wednesday 17/09/2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0591a8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057252-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55500000 - Canteen and catering services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20252 months ago
Submission Deadline
21 Nov 2025Expired
Future Notice Date
27 Oct 2025Expired
Award Date
Not specified
Contract Period
9 Feb 2026 - 22 Feb 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROTHERHAM BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement.corporate@rotherham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
ROTHERHAM
Postcode
S60 1AE
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE34 Rotherham
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Rotherham
Electoral Ward
Boston Castle
Westminster Constituency
Rotherham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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