Provision of Coffee Bar Services at HDC Head Office

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    "id": "ocds-h6vhtk-059357-2025-12-22T14:03:19Z",
    "date": "2025-12-22T14:03:19Z",
    "ocid": "ocds-h6vhtk-059357",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXCY-8219-LWDM",
            "name": "Huntingdonshire District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXCY-8219-LWDM"
            },
            "address": {
                "streetAddress": "Pathfinder House St Mary's Street Huntingdon,",
                "locality": "Cambridgeshire",
                "postalCode": "PE29 3TN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "email": "procurement@huntingdonshire.gov.uk"
            },
            "roles": [
                "buyer"
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            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PDGP-2395-JJRN",
            "name": "Alban Home Food & Catering",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDGP-2395-JJRN"
            },
            "address": {
                "streetAddress": "60 Ruth Bagnall Court",
                "locality": "Cambridge",
                "postalCode": "CB1 3NU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "email": "albanhomefood@gmail.com"
            },
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                "supplier"
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                "scale": "sme",
                "vcse": false
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        }
    ],
    "buyer": {
        "id": "GB-PPON-PXCY-8219-LWDM",
        "name": "Huntingdonshire District Council"
    },
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        "milestones": [
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                "id": "engagement",
                "type": "engagement",
                "description": "Interested providers can find out further details and access a short questionnaire via the following electronic form: https://forms.office.com/e/pUNiMNVD5k It is anticipated that formal quotes/tenders will be invited shortly after the closure of the market engagement exercise. Providers who participate in the market engagement will not have an advantage in the subsequent competitive process over those who do not participate and all information will be shared with all interested providers.",
                "dueDate": "2025-09-17T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "053612-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/053612-2025",
                "datePublished": "2025-09-03T15:13:34+01:00",
                "format": "text/html"
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            {
                "id": "053669-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/053669-2025",
                "datePublished": "2025-09-03T16:31:49+01:00",
                "format": "text/html"
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        ]
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    "tender": {
        "id": "DN791787",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Coffee Bar Services at HDC Head Office",
        "description": "This requirement is for the supply of a Coffee Bar at Huntingdonshire District Council's administrative headquarters building at Pathfinder House, Huntingdon for the next three years from January 2026. The council is looking for a provider that would supply a range of beverages and snacks to its staff, councillors and visitors (including delegates to meetings held in the Council's Civic Suite on the site) which may be for both HDC and non-HDC functions.",
        "items": [
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                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "55500000",
                        "description": "Canteen and catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH12",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH12",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH12",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "specialRegime": [
            "concession"
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        "lots": [
            {
                "id": "1",
                "suitability": {
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                "contractPeriod": {
                    "startDate": "2026-01-01T00:00:00Z",
                    "endDate": "2028-12-31T23:59:59Z",
                    "maxExtentDate": "2030-12-31T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 0,
                    "amount": 0,
                    "currency": "GBP"
                },
                "renewal": {
                    "description": "Subject to the ongoing requirement for Coffee Bar Services and the successful delivery there are two options to extend for a period of 12 months."
                },
                "awardCriteria": {
                    "description": "The award decision will be made on the basis of the criteria set out in the procurement documents. The award will be based on quality criteria only, including service delivery, mobilisation, marketing, refreshment menus, contract and relationship management, customer service, cash handling and close down procedures."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-09-19T23:59:59+01:00"
        },
        "status": "complete",
        "amendments": [
            {
                "id": "053669-2025",
                "description": "Link to the form amended as it was not opening correctly: https://forms.office.com/e/pUNiMNVD5k."
            }
        ],
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            "amount": 0,
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        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "submissionMethodDetails": "https://procontract.due-north.com/Register",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-10-15T12:00:00+01:00"
        },
        "documents": [
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "All the procurement documents can be found on the Due North system, with the details: Ref: DN791787 Project Title: Provision of Coffee Bar Services at HDC Head Office",
                "url": "https://procontract.due-north.com/Register"
            },
            {
                "id": "059221-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/059221-2025",
                "datePublished": "2025-09-24T12:24:32+01:00",
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    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-PPON-PDGP-2395-JJRN",
                    "name": "Alban Home Food & Catering"
                }
            ],
            "items": [
                {
                    "id": "1",
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                        {
                            "scheme": "CPV",
                            "id": "55500000",
                            "description": "Canteen and catering services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKH12",
                            "country": "GB",
                            "countryName": "United Kingdom"
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                    "relatedLot": "1"
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                "startDate": "2025-12-12T00:00:00Z",
                "endDate": "2028-12-11T23:59:59Z",
                "maxExtentDate": "2030-12-11T23:59:59Z"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The Council may extend the Concession Period by one or more periods up to a total of 2 years by giving the Concession Holder 3 months' written notice."
            },
            "value": {
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                "amount": 0,
                "currency": "GBP"
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            "aboveThreshold": false,
            "dateSigned": "2025-12-12T00:00:00Z",
            "agreedMetrics": [
                {
                    "id": "1",
                    "title": "Customer Satisfaction: formal biannual surveys to be conducted by the Contractor to Council Staff And or formal Complaints received to the Council team.",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 6
                            }
                        }
                    ]
                },
                {
                    "id": "2",
                    "title": "Provision of on time Contract management information stated within the specification",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 3
                            }
                        }
                    ]
                },
                {
                    "id": "3",
                    "title": "Cleanliness of Kitchen & Canteen Areas",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 3
                            }
                        }
                    ]
                }
            ],
            "documents": [
                {
                    "id": "085421-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
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