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Mole Valley District Council - Inventory Services

Mole Valley District Council

This public procurement record has 2 releases in its history.

Award

06 Nov 2025 at 10:18

UK7 - Contract Details Notice
Tender

05 Sep 2025 at 14:27

UK4 - Tender Notice
Summary of the contracting process

Mole Valley District Council has awarded a contract for inventory services under its Private Rented Scheme, commencing on 22nd November 2025. This procurement involves the provision of inventory and check-in/check-out services, operating on a call-off basis over an initial three-year term, with a possibility for a one-year extension. J.L.S. Independent Inventories, situated in Horsham, was awarded the contract on 3rd November 2025, representing a complete procurement stage. The purchase was undertaken through an open competition under the 'Below threshold' procurement method, focused on service delivery within the accommodation management category, with services located in the Mole Valley region (UKJ26), United Kingdom.

This procurement represents a strategic opportunity for businesses specialising in accommodation management services, particularly those capable of offering inventory checks on a flexible call-off basis. Companies able to efficiently manage and deliver these services when requested stand to significantly benefit, enhancing their profiles within the public sector service domain. The contract sets a precedent for reliable business relations with sub-central governmental bodies, fostering growth and stability within the industry. It is particularly well-suited for firms with existing infrastructure in the South East of England, providing substantial prospects for increasing market presence and service footprint within regional government projects.

How relevant is this notice?

Notice Information

Notice Title

Mole Valley District Council - Inventory Services

Notice Description

Mole Valley District Council (MVDC) would like to contract with a sole supplier for the provision of an Inventory and a check-in, check out service for households provided with accommodation through the Council's Private Rented Scheme. This service will be on a call off basis. This contract is for a sole service provider for the duration of the contract who, when requested, will undertake to provide an Inventory service within the timescale required by the Council. In the event that the successful supplier is not available to provide the services when required, the Council reserves the right to use an alternative supplier for each individual inventory examination that the successful supplier cannot deliver. The contract will last for an initial period of 3 years, commencing on 22nd November 2025, with the option for a single year's extension. Any extension will be at the Council's discretion.

Lot Information

Lot 1

Renewal: One option to extend for 12 months only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05950e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071512-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98341100 - Accommodation management services

Notice Value(s)

Tender Value
£45,000 Under £100K
Lots Value
£45,000 Under £100K
Awards Value
Not specified
Contracts Value
£65,000 Under £100K

Notice Dates

Publication Date
6 Nov 20259 months ago
Submission Deadline
26 Sep 2025Expired
Future Notice Date
Not specified
Award Date
3 Nov 20259 months ago
Contract Period
22 Nov 2025 - 21 Nov 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Mole Valley District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DORKING
Postcode
RH4 1SJ
Postcode Area
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
TLJ26 East Surrey
Local Authority
Mole Valley
Electoral Ward
Dorking North
Westminster Constituency
Dorking and Horley

Supplier Information

Number of Suppliers
1
Supplier Name

J.L.S. Independent Inventories

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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