Tender

PQ0610 - Shelforce Vehicles

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

05 Sep 2025 at 14:30

UK4 - Tender Notice
Summary of the contracting process

Birmingham City Council is seeking suppliers for a tender titled "PQ0610 - Shelforce Vehicles," focusing on the provision of motor vehicles, specifically vans. The procurement falls under the 'goods' category and is a below-threshold open competition, inviting interested suppliers to participate through the Council's e-tendering system. The Council aims to acquire two vehicles for its internal service, Shelforce, which manufactures windows and fire doors. These vehicles must be ready by September 2025 and comply with various specifications including installation of technology and branded wraps, with the contract set to commence on 13th October 2025 and last for up to four years. Potential suppliers must submit their bids by 12:00 noon on 26th September 2025.

This tender presents a substantial opportunity for businesses in the automotive and transport sectors. Companies specializing in van manufacturing or vehicle customisation, particularly those capable of providing Luton van types with specific configurations, will find this contract appealing. The tender prioritises a 60% weight on price and a 40% weight on quality, offering an opening for companies that can deliver high-quality, cost-effective solutions. Besides increasing their portfolio presence, businesses can enhance their competitive position through proposals offering extended warranty periods. Suppliers must be agile and efficient in managing vehicle specifications and custom branding to meet the tender's requirements.

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Notice Information

Notice Title

PQ0610 - Shelforce Vehicles

Notice Description

Birmingham City Council (the Council) is seeking to appoint an organisation for the provision of 2 vehicles for Shelforce. Shelforce is a King's Award-winning internal service within Birmingham City Council which manufactures Windows and Fire Doors for use primarily within the City's Social Housing Stock. The contract for the goods will commence in September 2025 and will be in place for a maximum period of 4 years. Specification Shelforce require 2 vehicles to deliver PVCu windows and doors, including Fire doors, as follows: * Luton Van Type * Similar to either of the 2 below: o Citroen Relay Chassis Conversions Relay Lwfl Luton 35 L3 2.2 BlueHDi o Renault easiloader Master Red Edition- Platform FWD 3T5 145.35 - L3H1 - GVW 3.5 T * 4.5-meter body * Uprated rear springs * Loading ramp * Securing load clamps * Painted to Shelforce colours including signage to be included in the cost quoted in the Pricing Schedule. * Low and easy access to the back of the van is required. * All vehicles must be hardwired and fitted with a cradle to accept up to 10-inch demountable tablet, with the cost of such incorporated into the tenderers bid price, the tenderer will assume the role of prime contractor and the hardwiring and cradle installation must occur at the manufacturers works or dealership PRIOR to delivery to the Council. * All Vehicles to be fitted with a vinyl wrap to cab, and body. The supplier will allow for the cost of supply and fit within the quoted price. The wrap must be warranted for the life of the vehicle. The winning tenderer will be supplied with all artwork in an appropriate format. The tenderer will assume the role as prime contractor and the fitment will occurat the manufacturers works or dealership PRIOR to delivery to the Council * All Vehicle to comply with Construction and Use regulations * All vehicles to be registered with the DVLA * All Vehicles to have 2 sets of Keys * All vehicles to have air conditioning * All Tyres to be of premium quality and 'Metric Sized' * All vehicles to have height markers visible in the cab * All vehicles to have a minimum of 3-year bumper to bumper warranty's- Tenderers are able to offer an extension to this if they wish, additional warranty years beyond the minimum three-year period will be positively weighted and benefit from a higher cost score in the evaluation process. * Suppliers are encouraged to propose extended warranty periods as part of their bid to enhance their competitive position. * Tenderers to confirm maintenance and servicing requirements to ensure warranty's are maintained * Tenderers to confirm all grades of oils and greases to be used to ensure longevity of the vehicles. * Costs are to be provided in the pricing schedule (003) based on a 3 and 4 year lease. * Payment will be by BACS upon receipt of a supplier invoice. Please note that we are unable to pay by Direct Debit. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: etendering@birmingham.gov.uk. Your completed quotation submission should be returned by 12:00 (noon) on Friday 26th September 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059527
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054374-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34100000 - Motor vehicles

34113000 - 4-wheel-drive vehicles

34136000 - Vans

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Sep 20255 months ago
Submission Deadline
26 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
12 Oct 2025 - 12 Oct 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Commercial and Procurement
Contact Email
etendering@birmingham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1BB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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