Fire Door Inspections, Repair and Replacement (Supply and Install) (Brunelcare)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-059610-2026-01-18T11:55:56Z",
    "date": "2026-01-18T11:55:56Z",
    "ocid": "ocds-h6vhtk-059610",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-00601847",
            "name": "BRUNELCARE",
            "identifier": {
                "scheme": "GB-COH",
                "id": "00601847"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PQJY-6919-VZQG"
                }
            ],
            "address": {
                "streetAddress": "Saffron Gardens Prospect Place",
                "locality": "Bristol",
                "postalCode": "BS5 9FF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK11"
            },
            "contactPoint": {
                "name": "Amy Myers",
                "email": "Amymyers@ssfh.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.brunelcare.org.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-16356505",
            "name": "SHARED SERVICES FOR HOUSING LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "16356505"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGNT-9288-TPMJ"
                }
            ],
            "address": {
                "streetAddress": "230 Blackfriars Road",
                "locality": "London",
                "postalCode": "SE1 8NW",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "contactPoint": {
                "name": "Amy Myers",
                "email": "AmyMyers@ssfh.org.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Shared Service for Housing (SSfH) is acting as the managing and contact organisation on behalf of the Contracting Authority for this tender opportunity, carrying out the role as Procurement Consultant"
        },
        {
            "id": "GB-COH-10854124",
            "name": "Q WORKS LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "10854124"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PQLN-5929-GCQD"
                }
            ],
            "address": {
                "streetAddress": "Woodlands Grange Woodlands Lane",
                "locality": "Bristol",
                "postalCode": "BS32 4JY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK12"
            },
            "contactPoint": {
                "name": "Alex Hunt",
                "email": "alex@q-works.co.uk"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Technical consultant and member of the evaluation panel (assessor).",
            "details": {
                "url": "http://www.q-works.co.uk"
            }
        },
        {
            "id": "GB-COH-SC114142",
            "name": "BELL GROUP LTD",
            "identifier": {
                "scheme": "GB-COH",
                "id": "SC114142"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PWHC-6372-LGDQ"
                }
            ],
            "address": {
                "streetAddress": "Bell Business Park",
                "locality": "Airdrie",
                "postalCode": "ML6 9BG",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKM84"
            },
            "contactPoint": {
                "email": "submissions@bellgroup.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.bellgroup.co.uk",
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-00601847",
        "name": "BRUNELCARE"
    },
    "tender": {
        "id": "ocds-h6vhtk-059610",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Fire Door Inspections, Repair and Replacement (Supply and Install) (Brunelcare)",
        "description": "Brunelcare wishes to appoint a Supplier for the supply and install of a planned programme of repairs and replacement to Fire Doors across the Bunelcare estate to ensure all properties remain compliant, whilst residents remain safe within their homes. The Supplier shall be responsible for delivering the planned programme of repairs and replacement of Fire Doors, in accordance with requirements identified through recent Fire Risk Assessment (FRA) surveys or as identified by Brunelcare. The Supplier shall be responsible for fire door inspections, repairs to and replacement of Fire Doors as required. The Supplier shall develop and implement a delivery programme in full coordination with Brunelcare, ensuring that all works are executed efficiently, with minimal disruption to residents and ongoing operations. Brunelcare is a Bristol-based charity providing high-quality housing, care and support for later living in the South West. The Brunelcare estate comprises a diverse property portfolio, including sheltered housing, bungalow sites, and a retirement village. It also features several CQC-registered locations, including extra care schemes and care homes. The supplier is expected to plan works in a phased, site-specific manner that accommodates the operational needs of each facility type and its residents. Brunelcare undertook an Open Procedure to select a suitable Supplier to deliver the planned programme of repairs and the replacement of Fire Doors Contract to commence on 5th January 2026 (three (3) year contract term). The Supplier will be expected to provide services as per the Specification to any Brunelcare asset as required. As and when assets are obtained or disposed of, the Supplier will be notified. Within the Pricing Schedule of this contract, the Contracting Authority has stated a number of assets/properties that the Supplier will be expected to deliver services to - if this list of assets/properties needs to be modified throughout the contract term, this will be considered a \"materialisation of a known risk\". Please note that Shared Service for Housing (SSfH) is acting as the managing organisation on behalf of Brunelcare for this tender opportunity.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44221220",
                        "description": "Fire doors"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45000000",
                        "description": "Construction work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK1",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1416935,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "goods",
        "additionalProcurementCategories": [
            "works"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "A Tender Response must be submitted via ProContract for the Supplier to be considered for the award of the Contract in the Tendering Procedure. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2 Tender Responses and communications submitted by Suppliers via any other means will be excluded. Suppliers that require any technical assistance in using the portal or have any difficulty registering or logging in, should contact the ProContract helpdesk: o 0330 005 0352 (9am - 5.30pm Mon - Fri) o suppliersupport@proactisservicedesk.com o \"Submit a Ticket\" to the helpdesk (via https://suppliersupport.proactisservicedesk.com/s/?language=en_US) Full details around submitting a compliant tender can be found within Schedule 1 of the associated tender documents.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-10-13T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-06T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-11-06T23:59:59Z"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 1416935,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "As per procurement documents (see Schedule 1 and the ProContract Questionnaire).",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "As per procurement documents (see Schedule 1, the Pricing Schedule and the ProContract Questionnaire).",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to full associated tender documents (Schedule 1 and the ProContract Evaluation Questionnaire)."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-05T00:00:00Z",
                    "endDate": "2029-01-04T23:59:59Z"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "All documentation can be found within the attachments section of ProContract, with a list of Schedules/Appendices within Schedule 1. https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2",
                "url": "https://procontract.due-north.com/Opportunities/Index?p=18d7f93d-94bb-ef11-8132-005056b64545&v=2"
            },
            {
                "id": "054759-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/054759-2025",
                "datePublished": "2025-09-08T15:56:00+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "Please see Schedule 3, Contract (Terms and Conditions) - JCT Measured Term Contract 2024 Edition - JCT MTC 2024 Amendments - KPIs - Brunelcare Standard Terms and Conditions"
        },
        "riskDetails": "The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract modification if the risk was to materialise: 1. Risk of legislative changes, regulatory changes or changes in law during the term of a Contract 2. Risk of unforeseen changes to delivery/operational standards 3. Risk of changes in technology, IT solutions or systems 4. Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services 5. Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost-of-living crisis) 6. Risk of unforeseen political impact 7. Risk of decrease/increase in property volume 8. Within the Pricing Schedule of this tender, the Contracting Authority has stated a number of assets/properties that the Supplier will be expected to deliver services to - if this list of assets/properties needs to be modified throughout the contract term, this will be considered a \"materialisation of a known risk\"."
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 22,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 22,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 17,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "date": "2025-11-26T00:00:00Z",
            "value": {
                "amountGross": 1417000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "additionalProcurementCategories": [
                "works"
            ],
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-SC114142",
                    "name": "BELL GROUP LTD"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "44221220",
                            "description": "Fire doors"
                        },
                        {
                            "scheme": "CPV",
                            "id": "45000000",
                            "description": "Construction work"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50000000",
                            "description": "Repair and maintenance services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKK1",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKK1",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2025-12-12T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-01-05T00:00:00Z",
                "endDate": "2029-01-04T23:59:59Z"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "079179-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/079179-2025",
                    "datePublished": "2025-12-03T09:44:33Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-12-03T00:00:00Z",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-12-17T23:59:59Z",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2026-01-05T00:00:00Z",
                "endDate": "2029-01-04T23:59:59Z"
            },
            "value": {
                "amountGross": 1417000,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-01-05T00:00:00Z",
            "agreedMetrics": [
                {
                    "id": "1",
                    "title": "Percentage of Fire Door Repair Tasks Completed on Time"
                },
                {
                    "id": "2",
                    "title": "Cost Variance Between Quoted and Actual Maintenance Expenses"
                },
                {
                    "id": "3",
                    "title": "Customer Satisfaction Scores Related to Maintenance Activities"
                },
                {
                    "id": "4",
                    "title": "Progress Against Planned Fire Door Replacement Programme"
                },
                {
                    "id": "5",
                    "title": "Completion on Time"
                },
                {
                    "id": "6",
                    "title": "Positive and Negative Feedback Received"
                },
                {
                    "id": "7",
                    "title": "Contractor Performance"
                }
            ],
            "documents": [
                {
                    "id": "004152-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/004152-2026",
                    "datePublished": "2026-01-18T11:55:56Z",
                    "format": "text/html"
                }
            ]
        }
    ]
}