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Hard FM - Provision of Fire and Security Repair, Maintenance and Minor Works Service

London Borough of Lewisham

This public procurement record has 3 releases in its history.

Award

14 Sep 2026 at 12:39

UK6 - Contract Award Notice
Tender

10 Dec 2025 at 17:16

UK4 - Tender Notice
Planning

10 Sep 2025 at 16:40

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

London Borough of Lewisham procured fire and security facilities management services for its corporate property estate across around 70 sites in Lewisham, including offices, libraries, community buildings, children’s centres and other operational properties. The service covers planned preventative maintenance and statutory testing to applicable legal requirements and British Standards; reactive fault diagnosis and repairs, with emphasis on first-time fix; 24-hour emergency response; 24-hour monitoring and management of intruder and fire alarms; and technical advice on maintained systems. The requirement includes fire and security equipment, alarms, access control, surveillance and related building installations. This is a public-sector services opportunity delivered in the London Borough of Lewisham and is relevant to providers of integrated fire protection, electronic security and hard facilities management services.

The procurement is complete and was awarded through an open competitive flexible procedure involving two stages: a questionnaire and shortlisting stage followed by invitation to tender. Four bids reached the final stage, all from SMEs. AJS Ltd was awarded the single lot on 21 August 2026 for £1,525,540 excluding VAT, or £1,830,648 including VAT. The contract runs from 24 September 2026 to 23 September 2029, with an optional two-year extension to 23 September 2031. The original estimated lot value was £2,916,666.67 excluding VAT, or £3,500,000 including VAT. Evaluation weighted cost at 45%, quality at 45% and social value at 10%. The contract award includes a scheduled signature date of 24 September 2026.

This award demonstrates sustained demand from Lewisham for a single provider able to manage fire and security assets across a dispersed, varied public estate. Suppliers considering a future requirement of this type would need credible capability in planned maintenance, statutory testing, British Standards compliance, reactive repairs and fault diagnosis, emergency response and first-time resolution. They would also need to operate continuous intruder and fire alarm monitoring, provide technical advice and maintain systems including alarms, surveillance, access control and other security equipment. The service model favours organisations with sufficient engineering coverage, responsive call-out arrangements, monitoring infrastructure and experience of working safely in occupied public buildings. The competition was suitable for SMEs and VCSEs, while the evaluation’s social-value weighting indicates that bidders should be able to evidence wider community benefits alongside strong technical quality and competitive pricing.

How relevant is this notice?

Notice Information

Notice Title

Hard FM - Provision of Fire and Security Repair, Maintenance and Minor Works Service

Notice Description

London Borough of Lewisham invited Suppliers to tender for a Hard Facilities Management Contract for the provision of Fire & Security repair and Maintenance Services for its Corporate Property Estate. The contract will have provision for a range of planned and reactive Fire & Security services for approximately 70 sites including a wide range of properties from offices, libraries, community use buildings, children's centres and other operational buildings. Lewisham is a vibrant and diverse borough in southeast London and has a total area of approximately 35 km2. It encompasses a mix of urban and green spaces, rich cultural heritage, and a dynamic community. These core Services include: * Planned Preventative Maintenance and Statutory Testing - Maintenance in accordance with statutory compliance and British Standards. * Reactive Repairs - Fault diagnosis and repair of fire and security systems to restore to safe and effective operation. Emphasis on first time fix. * Emergency Response - 24/7 emergency response to system or asset related issues to restore systems / assets to a safe and effective operation or within tolerable risk levels. * Intruder and Fire Alarm Monitoring - 24/7 Alarm Monitoring service and management of this service. * Provision of technical advice relating to systems maintained under this contract.

Lot Information

Lot 1

Renewal: Up to 2 years at the Council's discretion.

Planning Information

London Borough of Lewisham invite suitable companies that provide Hard Facilities Management Services for Fire & Security Services to attend an engagement session at Old Town Hall (opposite Laurence House), 2nd Floor, 1 Catford Road, London, SE6 4RU on Thursday 25th September. The event will run from 12:30pm to 14:30pm. A Market Engagement Pack will be available for you to download, and this outlines the details of the opportunity, services required, and the social value and procurement process. Members of the Council's Facilities Management, Procurement, and Social Value teams will be in attendance to discuss the details of the opportunity, services required and the procurement process. Please note that the market engagement session will consist of a presentation. Suppliers are expected to have fully read the Market Engagement Pack prior to the event. The session will be via a "drop in" session where attendees will have the opportunity to ask questions on a one-to-one basis. Dependant on market interest you may be allocated a specific time slot to "drop in". Organisations wishing to attend the market engagement session are requested to register their interest via the correspondence function on the portal by 12pm Monday 22nd September 2025. Please ensure you include the names and job titles of the attendees (max of 2 attendees per company) and a contact telephone number and email address. The Council will then issue a confirmation. Bidders will not be able to join the session if they have not had a confirmation from the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0597fc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086832-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

35 - Security, fire-fighting, police and defence equipment

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

32323500 - Video-surveillance system

35120000 - Surveillance and security systems and devices

42961100 - Access control system

45312000 - Alarm system and antenna installation work

50413200 - Repair and maintenance services of firefighting equipment

50610000 - Repair and maintenance services of security equipment

50700000 - Repair and maintenance services of building installations

79710000 - Security services

Notice Value(s)

Tender Value
£2,916,666 £1M-£10M
Lots Value
£2,916,666 £1M-£10M
Awards Value
£1,525,540 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Sep 20261 months ago
Submission Deadline
7 Jan 2026Expired
Future Notice Date
10 Nov 2025Expired
Award Date
21 Aug 20262 months ago
Contract Period
24 Sep 2026 - 23 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Lewisham
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CATFORD
Postcode
SE6 4RU
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI44 Lewisham and Southwark
Local Authority
Lewisham
Electoral Ward
Rushey Green
Westminster Constituency
Lewisham East

Supplier Information

Number of Suppliers
1
Supplier Name

AJS Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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