Award

HRM Solution Partner

COVENTRY UNIVERSITY

This public procurement record has 3 releases in its history.

Award

23 Jan 2026 at 14:05

Tender

03 Oct 2025 at 09:05

Planning

12 Sep 2025 at 15:05

Summary of the contracting process

The procurement process for the "HRM Solution Partner" contract, conducted by Coventry University, has reached the award stage as of 23rd January 2026. The procurement falls under the "Software package and information systems" category, aiming to secure a Human Resource Management (HRM) solution. The process commenced as a Competitive Flexible Process, designed under the Public Regulations 2024, with an open procurement method. The initial invitation to tender was issued with significant phases, including a Conditions of Participation stage designed to shortlist suppliers. The contract, valued at £4,362,214, will be implemented in Coventry, targeting delivery within the UKG3 region from 28th February 2026, extending until 28th February 2029, with potential renewals extending it until 2031. NTT DATA Business Solutions Limited has been identified as the supplier.

This procurement presents a lucrative opportunity for businesses, particularly those specialising in software solutions and HRM systems. It highlights a substantial contractual engagement with the possibility of extensions, making it attractive for companies aiming to establish or expand their presence within the higher education sector. Large enterprises like NTT DATA that can offer robust and scalable HRM solutions are well-suited to fulfil Coventry University's requirements. Additionally, while no SMEs reached the final bidding stage, competitive, innovative SMEs could consider preparing for future tenders by aligning their offerings with the university's administrative and technological needs.

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Notice Title

HRM Solution Partner

Notice Description

This process was a two-stage process under the Public Regulations 2024 run as a Competitive Flexible Process. The procurement process included the Conditions of Participation stage, which was utilised for shortlisting suppliers and the Invitation to Tender stage, and included the shortlisted suppliers. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1008832762

Lot Information

Lot 1

Renewal: 3+1+1 contract. Each one year extension to be agreed by Coventry University and the Supplier.

Planning Information

We invite you to attend an on-campus Coventry University Presentation and Q&A panel on Monday 29th September 2025 either between 10am and 1pm and 2pm and 5pm. The pre-market engagement session will take place at the following location: Coventry University, Armstrong Siddeley Building, first floor, room AS106 and AS107, Coventry, West Midlands, CV1 5DL. Maximum participants per company: 2 You will be joined alongside other potential bidder/suppliers to have a pre-tender open discussion and QA panel session between our People Team, IT Digital Services and Procurement professionals. It will be an opportunity for valued partners like yourselves to ask questions about our current HRM solution, system challenges and implementation plans, including our expectations from a partner moving forwards. After this session, you will receive an invitation to respond to a Conditions of Participation stage, which will be released on Friday 3rd October 2025. This process will be a two-stage process under the Public Regulations 2024 and will be run under the Competitive Flexible Process. The procurement process will include the Conditions of Participation stage, which will be utilised for shortlisting suppliers and the Invitation to Tender stage, which will include the shortlisted suppliers. The process is designed for fairness and transparency to all the suppliers that wish to work with Coventry University and declare an expression of interest utilising the University’s procurement portal below. https://www.delta-esourcing.com/delta/signup.html?userType=supplier

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0599aa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006230-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
£4,362,214 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jan 20261 months ago
Submission Deadline
23 Oct 2025Expired
Future Notice Date
3 Oct 2025Expired
Award Date
23 Jan 20261 months ago
Contract Period
28 Feb 2026 - 28 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
COVENTRY UNIVERSITY
Contact Name
Thomas Hasson
Contact Email
ad7747@coventry.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Post Town
Coventry
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLG3 West Midlands

Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

NTT DATA BUSINESS SOLUTIONS

Open Contracting Data Standard (OCDS)

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