Notice Information
Notice Title
HRM Solution Partner
Notice Description
This process was a two-stage process under the Public Regulations 2024 run as a Competitive Flexible Process. The procurement process included the Conditions of Participation stage, which was utilised for shortlisting suppliers and the Invitation to Tender stage, and included the shortlisted suppliers.
Lot Information
Lot 1
Renewal: 3+1+1 contract. Each one year extension to be agreed by Coventry University and the Supplier.
Planning Information
We invite you to attend an on-campus Coventry University Presentation and Q&A panel on Monday 29th September 2025 either between 10am and 1pm and 2pm and 5pm. The pre-market engagement session will take place at the following location: Coventry University, Armstrong Siddeley Building, first floor, room AS106 and AS107, Coventry, West Midlands, CV1 5DL. Maximum participants per company: 2 You will be joined alongside other potential bidder/suppliers to have a pre-tender open discussion and QA panel session between our People Team, IT Digital Services and Procurement professionals. It will be an opportunity for valued partners like yourselves to ask questions about our current HRM solution, system challenges and implementation plans, including our expectations from a partner moving forwards. After this session, you will receive an invitation to respond to a Conditions of Participation stage, which will be released on Friday 3rd October 2025. This process will be a two-stage process under the Public Regulations 2024 and will be run under the Competitive Flexible Process. The procurement process will include the Conditions of Participation stage, which will be utilised for shortlisting suppliers and the Invitation to Tender stage, which will include the shortlisted suppliers. The process is designed for fairness and transparency to all the suppliers that wish to work with Coventry University and declare an expression of interest utilising the University’s procurement portal below. https://www.delta-esourcing.com/delta/signup.html?userType=supplier
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0599aa
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/030607-2026
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- SME
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £3,000,000 £1M-£10M
- Lots Value
- £3,000,000 £1M-£10M
- Awards Value
- £4,362,214 £1M-£10M
- Contracts Value
- £2,438,948 £1M-£10M
Notice Dates
- Publication Date
- 1 Apr 20263 weeks ago
- Submission Deadline
- 23 Oct 2025Expired
- Future Notice Date
- 3 Oct 2025Expired
- Award Date
- 23 Jan 20263 months ago
- Contract Period
- 28 Feb 2026 - 28 Feb 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- COVENTRY UNIVERSITY
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- COVENTRY
- Postcode
- CV1 5FB
- Post Town
- Coventry
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG33 Coventry
- Delivery Location
- TLG3 West Midlands
-
- Local Authority
- Coventry
- Electoral Ward
- St Michael's
- Westminster Constituency
- Coventry South
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/030607-2026
1st April 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/006230-2026
23rd January 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/062004-2025
3rd October 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/056317-2025
12th September 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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