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HRM Solution Partner

Coventry University

This public procurement record has 4 releases in its history.

Award

01 Apr 2026 at 17:21

UK7 - Contract Details Notice
Award

23 Jan 2026 at 14:05

UK6 - Contract Award Notice
Tender

03 Oct 2025 at 10:05

UK4 - Tender Notice
Planning

12 Sep 2025 at 16:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Coventry University has completed its procurement process for an HRM Solution Partner, with the supplier contract awarded to NTT DATA Business Solutions Limited. This contract focuses on goods related to software package and information systems, primarily serving the UK region, specifically West Midlands. The procurement was conducted under the Public Regulations 2024 using a competitive flexible procedure, which comprised a Conditions of Participation stage to shortlist suppliers followed by an Invitation to Tender stage involving those shortlisted. The contract, valued at approximately £2.9 million, commenced on 28 February 2026 and is set to extend potentially until 2031, provided mutual agreement on one-year extensions between Coventry University and the supplier.

This tender offers substantial growth opportunities for businesses specialising in HRM solutions and software systems. Companies with experience, especially large-scale ones, in providing comprehensive digital solutions in the public sector are well-positioned to benefit from this contract, given its significant value and duration. The structured procurement stages, though rigorous, offer a chance for capable suppliers to showcase their expertise and innovative capabilities, ensuring quality delivery of services that Coventry University's learning environment requires. Businesses focusing on software solutions that can adapt to and support educational institutions' complex needs will find this contract particularly attractive.

How relevant is this notice?

Notice Information

Notice Title

HRM Solution Partner

Notice Description

This process was a two-stage process under the Public Regulations 2024 run as a Competitive Flexible Process. The procurement process included the Conditions of Participation stage, which was utilised for shortlisting suppliers and the Invitation to Tender stage, and included the shortlisted suppliers.

Lot Information

Lot 1

Renewal: 3+1+1 contract. Each one year extension to be agreed by Coventry University and the Supplier.

Planning Information

We invite you to attend an on-campus Coventry University Presentation and Q&A panel on Monday 29th September 2025 either between 10am and 1pm and 2pm and 5pm. The pre-market engagement session will take place at the following location: Coventry University, Armstrong Siddeley Building, first floor, room AS106 and AS107, Coventry, West Midlands, CV1 5DL. Maximum participants per company: 2 You will be joined alongside other potential bidder/suppliers to have a pre-tender open discussion and QA panel session between our People Team, IT Digital Services and Procurement professionals. It will be an opportunity for valued partners like yourselves to ask questions about our current HRM solution, system challenges and implementation plans, including our expectations from a partner moving forwards. After this session, you will receive an invitation to respond to a Conditions of Participation stage, which will be released on Friday 3rd October 2025. This process will be a two-stage process under the Public Regulations 2024 and will be run under the Competitive Flexible Process. The procurement process will include the Conditions of Participation stage, which will be utilised for shortlisting suppliers and the Invitation to Tender stage, which will include the shortlisted suppliers. The process is designed for fairness and transparency to all the suppliers that wish to work with Coventry University and declare an expression of interest utilising the University’s procurement portal below. https://www.delta-esourcing.com/delta/signup.html?userType=supplier

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0599aa
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030607-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
£4,362,214 £1M-£10M
Contracts Value
£2,438,948 £1M-£10M

Notice Dates

Publication Date
1 Apr 20264 months ago
Submission Deadline
23 Oct 2025Expired
Future Notice Date
3 Oct 2025Expired
Award Date
23 Jan 20267 months ago
Contract Period
28 Feb 2026 - 28 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Coventry University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLG3 West Midlands
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

NTT DATA Business Solutions Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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