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Wessex Learning Trust - Provision of Human Resources Information System

Wessex Learning Trust

This public procurement record has 3 releases in its history.

Award

26 Oct 2026 at 16:07

UK7 - Contract Details Notice
Award

05 Jan 2026 at 16:50

UK6 - Contract Award Notice
Tender

16 Sep 2025 at 09:00

UK4 - Tender Notice
Summary of the contracting process

Wessex Learning Trust procured a cloud-based human resources information system, combining software with implementation and ongoing support. The system is intended to digitise HR work and provide employee and manager self-service, while improving absence, contract and case management and reporting. Possible additional functions include onboarding and pre-employment checks, establishment management, applicant tracking, performance management and learning management. The supplier is also expected to provide transition and implementation support, service-level arrangements, account management, contract reviews and performance monitoring. The requirement was for the Trust’s schools, with potential for additional schools to join. Wessex Learning Trust is the buyer; the procurement was managed by PHP Law LLP. Delivery is in the United Kingdom.

The procurement is complete and was awarded to Staff Absence Management Ltd. The award date was 17 December 2025. The contract was signed on 22 October 2026 and runs from 1 April 2026 to 1 April 2029, with three possible one-year extensions, giving a maximum period to 1 April 2032. The awarded value is £1 million excluding VAT (£1.2 million including VAT). The open procedure had one lot. Price counted for 40% of the evaluation; quality accounted for the remaining 60%, assessed across technical and core HR functionality, technical requirements, support and maintenance, account management, implementation and training, and added value. The process received six bids, with four reaching the final stage. Suppliers needed to pass a financial credit check and demonstrate relevant experience.

This award shows demand from an education trust for a cloud HR system that can support multiple schools and streamline HR administration. A credible competitor would need a mature platform covering core HR records and processes, self-service, absence and case management, contract administration and reporting, with the ability to integrate with payroll, finance or management information systems. The buyer valued both functionality and dependable delivery: suppliers should be able to evidence successful implementation, data migration, user acceptance testing, training, support and account management, backed by clear service levels and performance monitoring. The selection requirements included Cyber Essentials and ISO/IEC 27001 and ISO 9001, or equivalent, plus three examples of comparable cloud HR system implementation and support in the education sector. Payroll capability, onboarding and other extended modules could strengthen a future offer.

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Notice Information

Notice Title

Wessex Learning Trust - Provision of Human Resources Information System

Notice Description

This tender opportunity was issued by Wessex Learning Trust ("the Trust"). The contract will be for the provision of a cloud-based HR System and the intention is to have fully implemented and operational systems in place for September 2026. Key products and services will include: a. Bespoke Services - Bidders are encouraged to assess how they can deliver the HR Management Information System, demonstrating its effectiveness, how it will benefit the HR service whilst promoting efficiency. b. Greater digitalisation, including employee and manager self-service. c. Human Resources functions: enhanced efficiency of back-office services to enable effective absence management, contract management, case management and reporting. d. The option to include Onboarding (including monitoring pre-employment checks), Establishment Management and Applicant Tracking, Performance and Learning management. e. Support and account management: to include an effective and efficient transition/implementation, beneficial SLAs, contract reviews and KPI monitoring.

Lot Information

Lot LOT-0000

Options: The estimated contract value for the HR system is PS500k, to enable the inclusion of the following: *Contract extensions for a 3 further years *Additional Schools to join the Trust *CPI from year 2 In addition, a further PS500k has been added to the contrct value to enable the potential for a payroll service to be included within the scope of the contract in the future.

Renewal: Option of three further one year extensions (3+1+1+1)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059ada
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/101191-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48400000 - Business transaction and personal business software package

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
£1,000,000 £1M-£10M
Contracts Value
£1,000,000 £1M-£10M

Notice Dates

Publication Date
26 Oct 2026Yesterday
Submission Deadline
23 Oct 2025Expired
Future Notice Date
Not specified
Award Date
17 Dec 202510 months ago
Contract Period
22 Oct 2026 - 1 Apr 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wessex Learning Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHEDDAR
Postcode
BS27 3AQ
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK62 Somerset
Delivery Location
TLK South West (England)
Local Authority
Somerset
Electoral Ward
Cheddar
Westminster Constituency
Wells and Mendip Hills

Supplier Information

Number of Suppliers
1
Supplier Name

Staff Absence Management Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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