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Wessex Learning Trust - Provision of Human Resources Information System

WESSEX LEARNING TRUST

This public procurement record has 2 releases in its history.

Award

05 Jan 2026 at 16:50

UK6 - Contract Award Notice
Tender

16 Sep 2025 at 09:00

UK4 - Tender Notice
Summary of the contracting process

The Wessex Learning Trust has successfully concluded the procurement process for a cloud-based Human Resources Information System, aimed at enhancing digitalisation and HR efficiency across their institutions. PHP Law LLP served as the procurement advisor, ensuring compliance with the open procedure procurement method. Located in Cheddar, Somerset, the Trust issued this contract, valued at £1,200,000, which encompasses both goods and services related to business transaction and personal business software packages. The contract was awarded to Staff Absence Management Ltd, with an implementation completion target by September 2026, and the system will be operational from 1st April 2026. The contract end date is 31st March 2029, with potential for three one-year extensions up to 2032.

This tender offers considerable growth opportunities for technology firms specialising in HR management systems, particularly those with experience in supporting educational sector requirements. Businesses that can deliver bespoke digital solutions, enhance employee self-service capabilities, and provide comprehensive HR back-office functions such as absence and contract management would find this opportunity particularly aligned with their services. With provisions for extensions and additional services, including a prospective payroll service, companies positioned to scale with educational institutions and deliver reliable cloud-based solutions stand to benefit significantly from engaging in similar public procurement opportunities.

How relevant is this notice?

Notice Information

Notice Title

Wessex Learning Trust - Provision of Human Resources Information System

Notice Description

This tender opportunity was issued by Wessex Learning Trust ("the Trust"). The contract will be for the provision of a cloud-based HR System and the intention is to have fully implemented and operational systems in place for September 2026. Key products and services will include: a. Bespoke Services - Bidders are encouraged to assess how they can deliver the HR Management Information System, demonstrating its effectiveness, how it will benefit the HR service whilst promoting efficiency. b. Greater digitalisation, including employee and manager self-service. c. Human Resources functions: enhanced efficiency of back-office services to enable effective absence management, contract management, case management and reporting. d. The option to include Onboarding (including monitoring pre-employment checks), Establishment Management and Applicant Tracking, Performance and Learning management. e. Support and account management: to include an effective and efficient transition/implementation, beneficial SLAs, contract reviews and KPI monitoring.

Lot Information

Lot LOT-0000

Options: The estimated contract value for the HR system is PS500k, to enable the inclusion of the following: *Contract extensions for a 3 further years *Additional Schools to join the Trust *CPI from year 2 In addition, a further PS500k has been added to the contrct value to enable the potential for a payroll service to be included within the scope of the contract in the future.

Renewal: Option of three further one year extensions (3+1+1+1)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059ada
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000461-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48400000 - Business transaction and personal business software package

48450000 - Time accounting or human resources software package

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
£1,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jan 20267 months ago
Submission Deadline
23 Oct 2025Expired
Future Notice Date
Not specified
Award Date
17 Dec 20258 months ago
Contract Period
1 Apr 2026 - 1 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESSEX LEARNING TRUST
Additional Buyers

Wessex Learning Trust

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHEDDAR
Postcode
BS27 3AQ
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK62 Somerset
Delivery Location
TLK South West (England)
Local Authority
Somerset
Electoral Ward
Cheddar
Westminster Constituency
Wells and Mendip Hills

Supplier Information

Number of Suppliers
1
Supplier Name

STAFF ABSENCE MANAGEMENT LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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