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YPO - 001183 - Fire Safety Products & Associated Services

Yorkshire Purchasing Organisation

This public procurement record has 4 releases in its history.

TenderUpdate

21 May 2026 at 15:44

UK4 - Tender Notice
TenderUpdate

29 Apr 2026 at 11:29

UK4 - Tender Notice
Tender

28 Apr 2026 at 14:22

UK4 - Tender Notice
Planning

16 Sep 2025 at 10:50

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Yorkshire Purchasing Organisation (YPO) has initiated an open tender for a framework agreement for the supply of Fire Safety Products and Associated Services, specifically serving the education and local authority sectors. The framework covers the UK and starts from 1st August 2026, potentially extending through 31st July 2030, with a total value estimate of £4.8 million to £7.2 million over its lifetime. The current procurement phase is active with updates in tender representation. The tender, titled "YPO - 001183 - Fire Safety Products & Associated Services," underwent its latest update on 21st May 2026. Interested suppliers have until 15th June 2026 to submit their bids following an open procedure, with the award period concluding on 15th July 2026. Key product categories include firefighting equipment and related installation services, and the tender ensures national coverage across the UK.

This tender presents substantial business growth opportunities for firms specialising in fire safety products and services. Small and medium enterprises (SMEs) and voluntary community and social enterprises (VCSEs) are encouraged to apply. Companies with robust supply chains and experience in delivering education and local authority contracts will find themselves well-suited to this framework. The inclusion of both supply and service provisions, alongside potential further competition options, enhances revenue streams and encourages long-term collaboration with public sector entities. The opportunity for a 24-month extension coupled with an extensive framework period offers prolonged engagement and business stability.

How relevant is this notice?

Notice Information

Notice Title

YPO - 001183 - Fire Safety Products & Associated Services

Notice Description

YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Fire Safety Products and Associated Services, for use in the Education market and Local Authority sectors. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end customer will place the order with the Supplier and the Supplier delivered direct to the end customer. The Framework Agreement will cover the maximum period of 4-years from 1st August 2026 to 31st July 2030 with 1 options to extend for 24-months (subject to an annual review, incorporating price re-establishment and KPI performance.) after the initial first 2-years (1st August 2026 - 31st July 2028). The Framework has an estimated value of between PS4.8m and PS7.2m inclusive of VAT for the maximum life of the Framework (4-years) and any Call-off Contracts. All references in these documents to values and/or volumes of business are for guidance only and there is no guarantee of any business.

Lot Information

Active Fire Safety Equipment - Supply Only

For the supply and provision of Active Fire Safety Equipment.

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment.

Renewal: 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.

Service of Active Fire Safety Equipment

For the provision of Services for Active Fire Safety Equipment

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment.

Renewal: 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.

Supply and Service/Maintenance of Active Fire Safety Equipment - Combined

For supply and provision of Supply and Service/Maintenance of Active Fire Safety Equipment - Combined

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment.

Renewal: 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.

Fire Risk Assessments and Fire Safety Surveys

for the provision of Fire Risk Assessments and Fire Safety Surveys

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment.

Renewal: 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.

Multi-Lot Call-offs for Active Fire Safety Equipment - Lots 1 and 4

For supply and provision of Active Fire Safety Equipment - Supply Only and Fire Risk Assessments and Fire Safety Surveys.

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment.

Renewal: 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.

Multi-Lot Call-offs for Active Fire Safety Equipment - Lots 2 and 4

For supply and provision of Service of Active Fire Safety Equipment and Fire Risk Assessments and Fire Safety Surveys.

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment.

Renewal: 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.

Multi-Lot Call-offs for Active Fire Safety Equipment - Lots 3 and 4

For supply and provision of Supply and Service/Maintenance of Active Fire Safety Equipment - Combined and Fire Risk Assessments and Fire Safety Surveys.

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of Fire Safety Equipment.

Renewal: 1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.

Planning Information

The PME notice indicates that the request for information has been to undertake pre-market engagement only and was sought without prejudice and without commitment. Any information provided will not be used to determine the outcome of the tender process. Have contacted suppliers, both from the previous Framework Agreement and any who have expressed an interest in the upcoming tender, both SMEs and National providers, a questionnaire about their organisation and framework information using their experience in the current market and/or their knowledge from the previous tender. If you would like to have sight of the questionnaire, please contact YPO or the Facilities & Waste Management Services team on facilitiesmanagement@ypo.co.uk Out of the suppliers contacted, I have had varying answers - this is being reviewed to establish the Lot structure and other aspects of the ITT i.e., award criteria, social value outcomes, objective mechanism etc. Additional to the questionnaire, some suppliers were emailed with the below questions, and their responses have been documented and saved for record, however, as more suppliers contacted me with their interest, a formal questionnaire was issued (attached above) to all new suppliers and the ones who received the below questions also. "Looking at the attached previous Tender documents - • Are the attached documents still relevant - could anything be changed/updated so YPO include everything or are some things now not relevant? • Are there any new regulations YPO need to be aware of i.e., changes to FFF extinguishers etc. • What legislation(s) do you all need to adhere to as a FSE provider i.e., UKAS accredited, BAFE sp205, FRACS and NAFRAR? • What is the tiering system for NAFRAR? • Is the Lot structure currently applicable or are we missing something, such as a specific or particular part of Fire Safety i.e., evacuation signage etc., can this be included within Lot -12-Emergency Lighting perhaps? • What is your knowledge of Halon gas and are you a supplier who can provide this to the MoD? • My knowledge is limited on this aspect - where would 'dampers' sit within the Lot structure - are they already included somewhere, or do they need to be included and if so, which Lot would be suitable, or does it require its own Lot? • Lot 7-Fire Detection & Alarm Systems - could this be linked to security systems or are they 2 separate systems/services, or what about within Lot 8-Fire Monitoring Systems? • Are vape alarms linked into a sprinkler system, and would this then become a managed service to maintain them or are they usually battery operated and therefore become supply only. Would vape alarms be a requirement under the FSE FW?" 1 virtual meeting was carried out following the issue of the questionnaire meeting notes have been documented and saved for record. Prior to all the official 'pre-market engagement' - 1 telephone conversation was held as a random call, that prompted the above questions initially. There may potentially be additional questions asked regarding clarity around some responses if required, although I doubt these conversations will amount to anything being included in the tender documents, it will more likely be for the buyer knowledge only. Anything that is discussed further, will be documented and saved for record.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059b0c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/047279-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

51 - Installation services (except software)

CPV Codes

35110000 - Firefighting, rescue and safety equipment

51700000 - Installation services of fire protection equipment

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
£4,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 May 20263 months ago
Submission Deadline
15 Jun 2026Expired
Future Notice Date
30 Nov 2025Expired
Award Date
Not specified
Contract Period
1 Aug 2026 - 31 Jul 2028 2-3 years
Recurrence
2030-08-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Yorkshire Purchasing Organisation
Additional Buyers

Leicestershire County Council, trading as ESPO

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
WF2 0XE
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
Not specified
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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