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TD2317 - Management of Derby City Council Leisure Centres

Derby City Council

This public procurement record has 5 releases in its history.

Tender

09 Jan 2026 at 16:23

UK4 - Tender Notice
Planning

20 Nov 2025 at 16:52

UK3 - Planned Procurement Notice
PlanningUpdate

16 Sep 2025 at 15:30

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

16 Sep 2025 at 15:25

UK2 - Preliminary Market Engagement Notice
Planning

16 Sep 2025 at 14:17

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Derby City Council is actively pursuing a procurement process titled "Management of Derby City Council Leisure Centres," focusing on sports facilities operation services. The procurement is being carried out in Derby, UKF11, with the process currently at the tender stage as of January 2026. The procurement aims to appoint an operator to manage facilities such as the Derby Arena and Springwood Leisure Centre. The contract is anticipated to commence in April 2027, with a projected value between £82 million and £98.4 million over a 20-year term. The tender process follows a competitive flexible procedure, requiring interested parties to participate in multiple stages, including an initial tender submission and potential negotiations.

This procurement presents significant opportunities for businesses that specialise in sports facility management, particularly those with a strong background in enhancing financial stability and promoting community wellbeing. Businesses with experience in capital investment, improving participation rates, and operating large sports venues could find this tender highly beneficial to expand their portfolio and influence. Firms that can offer comprehensive service management, innovative operational strategies, and collaboration skills will likely find this opportunity conducive to growth and long-term partnership with Derby City Council. The procurement notably encourages increased engagement from small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), providing an inclusive platform for a range of potential suppliers.

How relevant is this notice?

Notice Information

Notice Title

TD2317 - Management of Derby City Council Leisure Centres

Notice Description

The Authority is undertaking a Procurement for the "Management of Derby City Council Leisure Centres" The Scope of the Contract will include the management of: - Derby Arena (including Cafe 42) - Springwood Leisure Centre This procurement is not divided into Lots. The Council does not consider that subdivision into lots would be appropriate, as this could risk tendering the execution of the Contract excessively technically difficult or expensive, and the need to coordinate different operators for the lots could seriously risk undermining the proper performance of the Contract and achievement of the Services' outcomes. The objective of the procurement will be to secure the most advantageous tender considering the Authority's strategic outcomes whilst maximising the payment to the Authority. In undertaking this procurement, the Authority wishes to achieve the following outcomes: * Establish a long-term partnership with an experienced operator * Financial stability for the Centres through reduced costs and increased income due to a more commercial approach * Capital investment by the Operator for backlog maintenance and future works at the facilities * Planned and funded lifecycle investment, given age of facilities and future requirements * Increased participation of the Centres * Increased participation by those residents who are normally less likely to use a leisure centre * Promotion of improved wellbeing for residents * Positive impact on reducing physical activity and health inequality in the City * Maximise Derby Arena's primary focus as a regional, national, and international, sports venue that supports the City's sporting aspirations. It is anticipated that the Contract will commence in April 2027. The estimated value of the contract over the maximum 20 year term is between PS82m-PS98.4m. This has been calculated based on the total turnover estimated to be generated by the Operator at the Leisure Centres over the maximum 20 year term.

Lot Information

Lot 1

Options: 1 x 4-year extension 2 x 3-year extensions The extensions may not be in this particular order but will be 10 years overall. The full term of the contract including extensions will be 20 years.

Renewal: 1 x 4-year extension 2 x 3-year extensions The extensions may not be in this particular order but will be 10 years overall. Further details will be available once the tender is published. The full term of the contract including extensions will be 20 years.

Planning Information

Preliminary Market Engagement - Management of Derby City Council Leisure Centres 2. Contracting Authority Details Name: Derby City Council Address: Council House, Corporation St, Derby, DE1 2FS Contact Point: Derby City Council procurement Website: https://www.eastmidstenders.org/ Contract Type: Service /Concession 3. Purpose of the Notice This Notice is published to inform the market and gather feedback in relation to a potential future procurement for the Management of Derby City Council Leisure Centres. This is a Preliminary Market Engagement and not a call for competition. 4. Description of the Requirement The Authority is planning to undertake a Tender for the "Management of Derby City Council Leisure Centres" The Scope of the service includes Derby Arena; Springwood Leisure Centre; and potentially the Waterside Café, community room and sports facilities at Alvaston Park, and the Orangery and Kiosks at Markeaton Park. The Services Specification will be based on the Sport England template, made bespoke to this project. 5. Requirement The objective of the procurement will be to secure the most advantageous tender considering the Authority's strategic outcomes (set out in paragraph 3 below) whilst maximising the payment to the Authority. In undertaking this procurement, the Authority wishes to achieve the following outcomes • Establish a long-term partnership with an experience operator • Financial stability for the Centres through reduced costs and increased income due to a more commercial approach • Capital investment for backlog maintenance and future investment and operator) • Planned and funded lifecycle investment, given age of facilities and future requirements • Increased participation of the Centres • Increased participation by those residents who are normally less likely to use a leisure centre • Promotion of improved wellbeing for residents • Positive impact on reducing physical activity and health inequality in the City • Maximise Derby Arena's primary focus as a regional, national, and international, sports venue that supports the City's sporting aspirations. It is anticipated that the Contract will commence in early 2027. Prior to undertaking the formal procurement process, which is targeted to commence November 2025, Derby City Council is seeking to undertake Preliminary Market Engagement (PME) with the leisure operator market to enable the Authority to better define its service requirements and the procurement process. We are seeking engagement with potential suppliers to: • Test with the market some of the contractual terms and conditions including use of an agency model. • Consider how improvement works, and equipment replacement could be delivered and funded as part of the Contract. • Test the market's appetite to include within the scope of tender, the management of park's catering and sports facilities. • Understand the market's experience of working with library services as part of a leisure contract. • Understand the level of interest from the market to tender for this contract. 6. Response Instructions If you wish to participate in this preliminary market engagement exercise, please follow the link to https://www.eastmidstenders.org/ and search for TD2317 - Preliminary Market Engagement Management of Derby City Council Leisure Centres. This will enable you to download and complete the Questionnaire. Please return the questionnaire together with any relevant information to support this process through the procurement portal https://www.eastmidstenders.org/ by midday on 8th October 2025. 7. Disclaimer This notice is not a call for competition. Participation in this engagement will not confer any advantage or disadvantage in any future procurement process. The Contracting Authority is under no obligation to proceed with any procurement. No Contract will be awarded as a result of this market engagement exercise. 8. Transparency and Equal Treatment Any relevant insights or clarifications arising from this engagement will be made available to all potential Suppliers as part of any future tender documentation, to ensure transparency and a level playing field. 9. Anticipated Procurement Timeline Market engagement: 15th September - 8th October 2025 Procurement notice publication (anticipated): November 2025 Invitation to submit Tender: January 2026 Evaluation of Tenders: April 2026 Dialogue - May 2026 Final Tenders: June / July 2026 Preferred Bidder Recommended: September 2026 Contract commencement: early 2027 Please note, this timetable may be altered.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059b61
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/002024-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92610000 - Sports facilities operation services

Notice Value(s)

Tender Value
£82,000,000 £10M-£100M
Lots Value
£82,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jan 20267 months ago
Submission Deadline
30 Jan 2026Expired
Future Notice Date
12 Dec 2025Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2037 Over 5 years
Recurrence
2025-12-13

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Derby City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF11 Derby
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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