Planning

Royal Museums Greenwich M&E Service Term Contract 2025

NATIONAL MARITIME MUSEUM

This public procurement record has 1 release in its history.

Planning

17 Sep 2025 at 09:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The National Maritime Museum in London is in the planning stage of a public procurement process for a Mechanical & Electrical (M&E) Service Term Contract. The contract involves facilities management services throughout its multisite estate and is set under the category of repair and maintenance services, electrical installation work, and monitoring and control services. The preliminary market engagement, which began on 16th September 2025 and concludes on 30th September 2025, invites interested parties to participate in an open survey to assess market interest and capabilities. The procurement aims to establish a resilient and adaptive service partnership focused on sustainability, with an estimated total value of £8,500,000 over an initial three-year term starting in December 2026, with possible extensions leading to a total term of seven years. The engagement process will transition to a formal procurement phase anticipated to launch in the first quarter of 2026.

This tender presents significant business growth opportunities for firms experienced in facilities management, particularly those specialising in services that require sensitivity to historic environments. Both large and SME organisations stand to benefit from this tender, especially those able to deliver high-quality, sustainable solutions that align with the Museum's focus on minimizing environmental impact and enhancing social value. The procurement process, managed transparently under the Procurement Act 2023, offers a platform for firms to establish long-term partnerships with a prestigious cultural institution. Businesses interested in competing for this contract should participate in the current market engagement survey and prepare for the upcoming formal tender announcement on the Find a Tender Service (FTS).

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Notice Information

Notice Title

Royal Museums Greenwich M&E Service Term Contract 2025

Notice Description

The Royal Museums Greenwich (RMG) (The Client) is in the process of preparing a tender for Mechanical & Electrical (M&E) FM services across their multisite estate. Through the procurement process the Client seeks to establish an open and collaborative partnership with an experienced Contractor capable of delivering a high-performing, resilient service that adapts effectively to evolving requirements, market conditions, and unforeseen challenges without compromising the overall performance and outcomes of the service. The successful Contractor shall provide full planned and reactive maintenance service for all relevant assets. For the avoidance of doubt all assets, unless otherwise stated, shall be considered to be inclusive of all associated infrastructure including, but not limited to controls, valves, pipework and ductwork. The Contractor shall demonstrate sensitivity to the context of the Client's unique estate, ensuring the service is appropriately tailored to the operational requirements and challenges of a heritage environment, including working in and around historic buildings, the Collection, Client staff and subcontractors as well as members of the public. Sustainability considerations shall be embedded at all stages of the service lifecycle, from planning and procurement to delivery and performance monitoring, with a focus on minimising environmental impact and maximising social value. In collaboration with the Client, the Contractor shall take a proactive role in identifying innovative approaches, reducing waste and cost, and supporting the Client's long-term sustainability objectives through continuous improvement and transparent performance reporting. Total value PS8,500,000 Contract dates (estimated) December 2026 3 years (initial term) Optional Extensions of 2x2 years Total term of 7 years. Main procurement category Services CPV classifications 50000000Repair and maintenance services. 45310000Electrical installation work. 71700000Monitoring and control services. Contract locations UKI51 - Bexley and Greenwich ENGAGEMENT Engagement deadline 24.10.2025 Engagement process description The preliminary market engagement process is split into two Stages: Stage One - Open Survey - which will remain open from 17th September 2025 until 30th of September 2025. To participate please follow the provided link and submit your answers as prompted. https://docs.google.com/forms/d/e/1FAIpQLSe9X5XB_thjzunlVxFicZBW-HohuZkjATxTLqb4qxUVOJ2trQ/viewform?usp=dialog Stage Two - targeted engagement with selected respondents - estimated to take place from 13th October 2025 until 24th of October 2025. The procurement process is being undertaken in accordance with the Procurement Act 2023. The purpose of Stage One - the open survey is to provide the RMG with a general understanding of: The level of market interest in this opportunity; The capability and capacity of suppliers to deliver the service; The appetite of suppliers to engage in any further preliminary market engagement activities; and to subsequently further inform the development of the final procurement strategy. Based on the responses received through the open survey, the RMG will undertake targeted engagement with selected respondents who will be chosen to ensure representation across a range of organisation types and sizes, including varying levels of turnover and employee count. Participation in this preliminary market engagement is entirely voluntary. Choosing not to participate will not disadvantage any supplier in the forthcoming procurement process. The provided responses will not form part of any subsequent evaluation process and will have no impact on any future tender submission to RMG. The Preliminary Market Engagement process is being managed on behalf of the RMG by Mortice Consulting Limited. Any questions relating to the survey should be directed to arleta.andreasik-paton@morticeconsulting.com RMG is committed to conducting this exercise in a fair, transparent, and proportionate manner. We confirm that: *All data received as part of this preliminary market engagement will be managed in accordance with Regulation 98(4) of the Procurement Act 2023 and will be deleted no later than three years after a contract is entered into. *Any personal data provided will be processed in accordance with the UK GDPR and the Data Protection Act 2018. *A conflicts of interest assessment has been completed for all individuals who will have access to survey responses. *In line with Regulation 16(4) of the Procurement Act 2023, the tender documents will include an aggregated summary of all responses received. This summary will not contain any information that identifies individual suppliers. It is currently anticipated (subject to change) that the formal procurement will be launched in first quarter of 2026, with contract commencement in fourth quarter of 2026, following mobilisation period. Suppliers wishing to be notified of the tender opportunity should ensure they are registered on the Find a Tender Service (FTS) where all relevant notices will be published. PARTICIPATION Particular suitability Large and Small and medium-sized enterprises (SME) CONTRACTING AUTHORITY The National Maritime Museum The National Maritime Museum Park Row London SE10 9NF To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=980568100

Planning Information

Stage One - Open Survey – which will remain open from 16th September 2025 until 30th of September 2025. To participate please follow the provided link and submit your answers as prompted.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059bf4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057195-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

45310000 - Electrical installation work

50000000 - Repair and maintenance services

71700000 - Monitoring and control services

Notice Value(s)

Tender Value
£8,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
30 Sep 2025Expired
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL MARITIME MUSEUM
Contact Name
Maciej Wroblewski
Contact Email
mwroblewski@rmg.co.uk
Contact Phone
0208 3126780

Buyer Location

Locality
LONDON
Postcode
SE10 9NF
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI51 Bexley and Greenwich
Delivery Location
Not specified
Local Authority
Greenwich
Electoral Ward
Greenwich Park
Westminster Constituency
Greenwich and Woolwich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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The Contractor shall demonstrate sensitivity to the context of the Client's unique estate, ensuring the service is appropriately tailored to the operational requirements and challenges of a heritage environment, including working in and around historic buildings, the Collection, Client staff and subcontractors as well as members of the public. Sustainability considerations shall be embedded at all stages of the service lifecycle, from planning and procurement to delivery and performance monitoring, with a focus on minimising environmental impact and maximising social value. In collaboration with the Client, the Contractor shall take a proactive role in identifying innovative approaches, reducing waste and cost, and supporting the Client's long-term sustainability objectives through continuous improvement and transparent performance reporting. Total value PS8,500,000 Contract dates (estimated) December 2026 3 years (initial term) Optional Extensions of 2x2 years Total term of 7 years. 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