Planning

Music Trips and Tours Hampshire Music Service

HAMPSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

17 Sep 2025 at 13:39

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hampshire County Council is initiating a procurement process under the planning stage for the "Music Trips and Tours Hampshire Music Service", which falls under the services industry category. The project focuses on organising both UK-based residentials and overseas music-related trips for Hampshire schools and colleges, facilitated by the Hampshire Music Service. Key dates include a market engagement event scheduled for 10th October 2025, and the contracting period is expected to start on 16th February 2026. This procurement is part of the light touch regime under the Procurement Act (PA23), with an estimated gross value of £960,000. Potential suppliers are invited to join the framework, which allows participation throughout its lifetime.

This tender presents significant opportunities for businesses involved in educational travel services, with a particular focus on music-related activities. Companies capable of organising and managing residential and overseas trips will find potential for growth in this project. The structure of the procurement process, which includes an open register for suppliers to join at any time, is particularly advantageous for small and medium enterprises (SMEs) and voluntary, community and social enterprises (VCSEs). Those with experience in providing comprehensive travel packages for educational purposes would be well-suited to compete in this market, offering the potential for stable, long-term partnerships with Hampshire County Council.

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Notice Information

Notice Title

Music Trips and Tours Hampshire Music Service

Notice Description

Hampshire Music Service (HMS) is one of the largest music services in the country. It provides a music education service to Hampshire schools and colleges and is the lead partner of the Hampshire Music Education Hub since 2012. The purpose of the service is to provide a fully inclusive culture of music across the county for all children, young people, families and communities. One aspect of service provision is the organisation of UK based residentials as well as overseas trips throughout the academic year. The Authority is looking to establish a procurement mechanism with suppliers for both UK based residentials and overseas trips. At present, the Authority is exploring the establishment of a framework under the Procurement Act(PA23) light touch regime to satisfy this requirement. The purpose of the framework would be to act like an open register where suppliers can join throughout its lifetime. The nature of UK residentials and overseas trips is slightly different and as such it is proposed to create a lotted framework denoting each trip type and its requirements in each lot. Suppliers would be able to apply for one or the other of the lots. Indicative figures of demand from the the financial year 2024/25, show that the service area undertook between 10- 12 trips with just over half constituting UK residentials and the remainder being overseas trips in Europe.

Planning Information

The Authority will be looking to conduct market engagement with suppliers. The proposed date is the 10th October 2025 at 11am. The purpose of the market engagement event is to notify the market of the Authority's intention in creating the framework under PA23 Light Touch Regime. Commissioning leads will give an outline of the service and the nature of the requirement and procurement colleagues will advise on registering on the Authority's e tendering portal to apply for the opportunity. There will be a Q&A session at the end of the event where queries and responses will be recorded and added to the clarification log which will be published as part of this opportunity along with the market engagement slides. Suppliers interested in attending the event are encouraged to register on in tend (The Authority's e-tendering system) at https://in-tendhost.co.uk/hampshire/ We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on `Information for Suppliers` at the top of the In-Tend home page. If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and click on the `Register` tab - registration is free. Logging into In-Tend (once registered) - To view this opportunity please click on `Tenders` then `Current` and then scroll down to the project - CS27067 'Music Trips and Tours Hampshire Music Service' Market Engagement. - Selecting ‘View Details’ on the relevant opportunity - Clicking the ‘Express Interest’ tab - Following the on-screen instructions - Click the `Market Engagement` tab & scroll down to `Tender Documents Received` to view & access the booking instructions / return document. Booking Instructions (please Opt In) In order to book a place(s) please confirm your attendance by completing the supplier information event form by uploading the file & `Submit Return` or via correspondence. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059c57
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057381-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services

CPV Codes

80410000 - Various school services

Notice Value(s)

Tender Value
£960,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
7 Nov 2025Expired
Award Date
Not specified
Contract Period
16 Feb 2026 - 15 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAMPSHIRE COUNTY COUNCIL
Contact Name
Strategic Procurement
Contact Email
strategic.procurement@hants.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WINCHESTER
Postcode
SO23 8UJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
Winchester
Electoral Ward
St Michael
Westminster Constituency
Winchester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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