Tender

EEAST - Vehicle Spares & Parts

EAST OF ENGLAND AMBULANCE SERVICE NHS TRUST

This public procurement record has 1 release in its history.

Tender

17 Sep 2025 at 15:40

UK4 - Tender Notice
Summary of the contracting process

The East of England Ambulance Service NHS Trust is currently in the tender stage of a procurement process for the supply and delivery of vehicle spares and parts for its fleet of ambulances and related vehicles. The process follows an open procurement method and falls under the goods category, aimed at serving several counties in the East of England. The deadline for tender submissions is scheduled for 15th October 2025, with the enquiry period closing on 6th October 2025. The awarded contract will commence on 10th February 2026, with a potential total duration extending to February 2031, inclusive of renewal options. The anticipated contract value is set at £19,000,000, reflecting the significant scale of services required across the region’s 7,500 square miles of mixed urban, coastal, and rural areas.

This tender offers substantial opportunities for businesses that specialise in the automotive supply sector, particularly those capable of delivering high-quality OEM or equivalent and aftermarket vehicle parts and consumables efficiently. The contract involves regular, bi-daily deliveries to multiple workshops and make-ready hubs, highlighting the need for robust logistics and supply chain capabilities. SMEs and VCSEs are considered suitable due to the tender's open procedure, promoting competitive participation irrespective of company size. With a focus on quality and cost-effectiveness, businesses that can provide stock management solutions and ensure consistent supply will find this contract highly favourable for growth and partnership.

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Notice Information

Notice Title

EEAST - Vehicle Spares & Parts

Notice Description

The East of England Ambulance Service NHS Trust ("the Contracting Authority") covers the six (6) Counties which make up the East of England - Bedfordshire, Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk and provides a range of services, but is best known for the 999-emergency service. Our dedicated and skilled staff work 365 days a year, 24 hours a day to make sure patients receive the best possible care. Our diverse area is spread over approximately 7,500 square miles and contains a mix of rural, coastal and urban areas; from Watford to Wisbech and Cromer to Canvey Island. Our services are tailored to meet the needs of each community's differing medical and environmental need. The Contracting Authority employs more than 5,000 staff and 1,000 volunteers to deal with 1,384,547 (2023/24) emergency calls every year. Staff and volunteers are trained and experienced in caring for patients in a variety of situations, ranging from life-threatening illness and injury to less serious situations such as falls in the home or patients with minor injuries. In addition, the Contracting Authority handles more than 500,000 non-emergency patient journeys to and from routine hospital appointments. Further information regarding the Authority can be obtained from www.eastamb.nhs.uk. The Contracting Authority operates a fleet of approximately 1,200 vehicles in total, currently comprising 525 Accident & Emergency Dual-Staffed Ambulances, 70 Rapid Response Vehicles, 200 Patient Transport Services vehicles with the remainder being made up of around 405 support vehicles and business/ personal use cars. The Contracting Authority's frontline fleet consists of Fiat Ducato DSA's, Ford Transits, MAN TGE's and Renault Masters. For the RRV, we currently have Skoda Enyaq's, Skoda Kodiaq's and VW Transporters. The PTS fleet consists of Vauxhall Movano, Peugeot Boxer, Renault Master minibuses and Ford Transits. This list is not exhaustive and may change during the contract period. The Contracting Authority is seeking a Supplier for the supply and delivery of OEM, or equivalent, and aftermarket vehicle spare parts, materials, consumables and associated equipment to its eleven (11) workshops. The Supplier will be required to supply and deliver the required vehicle parts at least twice a day (AM and PM) six (6) days a week and on Public Holidays during the site's operational hours, in an efficient and cost effective manner. The Supplier will also provide stock management services through the utilisation of their own stock management system to analyse run rate of parts and provide sufficient holding of parts allocation. The Supplier may also be required to provide vehicle parts and spares to the eighteen (18) Make Ready Hubs stationed across the region This tender will be a single 'lot' tender, covering the sites specified in Section 4. List of Premises (and any further new sites over the contract period).

Lot Information

Lot 1

Options: 3 year contract with the option to extend for 2 x further periods of 12 months

Renewal: 3 year contract with the option to extend for 2 x further periods of 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059c95
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/057481-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34326000 - Vehicle jacks, clutches and associated parts

34326100 - Clutches and associated parts

Notice Value(s)

Tender Value
£19,000,000 £10M-£100M
Lots Value
£19,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20255 months ago
Submission Deadline
15 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
10 Feb 2026 - 9 Feb 2029 3-4 years
Recurrence
2030-12-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST OF ENGLAND AMBULANCE SERVICE NHS TRUST
Contact Name
Samantha King
Contact Email
tenders@eastamb.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
MELBOURN
Postcode
SG8 6EN
Post Town
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
South Cambridgeshire
Electoral Ward
Melbourn
Westminster Constituency
South Cambridgeshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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