National Clinical Audit of Seizures and Epilepsies in Children and Young People

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-059ee9-2026-01-20T10:05:40Z",
    "date": "2026-01-20T10:05:40Z",
    "ocid": "ocds-h6vhtk-059ee9",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PVVQ-6113-CJWD",
            "name": "Healthcare Quality Improvement Partnership Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVVQ-6113-CJWD"
            },
            "address": {
                "streetAddress": "128 City Road",
                "locality": "London",
                "postalCode": "EC1V 2NX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI43"
            },
            "contactPoint": {
                "email": "procurement@hqip.org.uk",
                "telephone": "0000000000"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PVVQ-6113-CJWD",
        "name": "Healthcare Quality Improvement Partnership Ltd"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Healthcare Quality Improvement Partnership (HQIP) is seeking to engage with the market on the recommissioning of the Seizures and Epilepsies in Children and Young People Audit (Epilepsy 12). The Authority is looking to build on the successes of the existing audit currently contracted with the Royal College of Paediatrics and Child Health. Further information as well as details of the current audit can be found at: https://www.rcpch.ac.uk/work-we-do/clinical-audits/epilepsy12 HQIP will be looking to hold a pre-market engagement session with potential suppliers on Wednesday 29th October 2025 1.30pm-3.30pm. Also in attendance will be system partners and service specialists including charities. The aim of the pre market engagement session is for interested parties to hear and contribute to discussions with system experts and patient groups that will feed in to HQIP's final decisions on the scope of the audit during this next contract period, and the anticipated outcomes over the 3-5 years of the audit. The existing specification is available for review by any interested parties and whilst it will provide information on how the current audit was scoped, it is important to understand that the recommissioning of this audit may amend the requirements. At this point, the Authority is planning to run this procurement under an open tender. The proposed dates (subject to change solely at the Authorities discretion) are as follows: - Premarket Engagement session: 29th October 2025 - Publication of tender opportunity: December 2025 with an extended response date to account for the Christmas period - Evaluation of submitted bids: Late January - February 2026 - Award: May - June 2026 - Contract start: 1st April 2027 Whilst the Authority intends to stick to the timeline, it may deviate away from it at any time. The expected value of the contract will be subject to increase under aspirational intent measures which will be defined in the service specification at point of tender. This aspirational intent will cover the value range and mechanisms for invoking each element of it. If you would like to join this pre market engagement event, please email procurement@hqip.org.uk stating your name, position and organisation by close of business Wednesday 15th October 2025 with 'Epilepsy Pre Market Engagement Event' as the subject line. Please also include any questions you may have. You may also use this opportunity to request a copy of the existing project specification.",
                "dueDate": "2025-10-15T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "058448-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/058448-2025",
                "datePublished": "2025-09-22T12:05:07+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "HQIP NCA 981820427",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "National Clinical Audit of Seizures and Epilepsies in Children and Young People",
        "description": "The contract will initially be delivered for NHS-funded care in England, Wales, and publicly funded care in Jersey for a period of 3 years, at a maximum total budget of up to PS1,262,160 GBP including VAT, PS1,051,800 GBP excluding VAT. Bids exceeding this limit will be rejected. There is potential to extend the contract for up to two additional years. All pricing submissions must be in regard to this 'core' value, and not inclusive of any extension costs or aspirational intent costs, i.e. Please only submit a cost schedule up to the maximum core value of PS1,262,160 GBP including VAT, PS1,051,800 GBP excluding VAT. The maximum budget 'core' value is PS1,262,160 GBP including VAT, PS1,051,800 GBP excluding VAT excludes the potential two year extension and aspirational intent as described in section 14 of Annex A - Service Specification. Please note, there is no commitment by the Authority at this stage to include any aspirational intent measures. Taking the total of this aspirational intent into account, as well as the possibility that a contract extension may be offered for an additional two years, the potential ceiling value is PS9,737,980 GBP including VAT, PS8,114,983 GBP excluding VAT. The role of a national clinical audit is to stimulate healthcare improvement through the provision of high quality information on the organisation, delivery and outcomes of healthcare, together with tools and support to enable healthcare providers and other audiences to make best use of this information. Outcomes are benchmarked against national guidance and standards e.g. quality standards from the National Institute for Health and Care Excellence (NICE), and those from other established professional and patient sources. Successful national audits are those where the individuals providing the data are also in a position to improve the system, and there is a shared understanding of what good care looks like. The overarching aim is to stimulate improvements in care for children and young people receiving care for seizures and epilepsies by measuring variations in quality, experience and outcomes of NHS care in England and Wales. During this contract period, the successful tenderer will need to build on the achievements of the audit to date and enhance the ability for the audit to be used for healthcare improvement. Data is most useful locally for healthcare improvement when its provision to clinical teams is timely, the data is refreshed regularly and appropriate tools, support and guidance accompany the data outputs. The intent is for all of these features of the audit to be implemented and improved during the period of this contract. The audit supplier will work with commissioners and funders to create a coherent strategy for how improvement goals will support the organisations in the CYP epilepsy care pathway to try and achieve them. This audit programme is expected to: O develop a robust, high quality audit designed around key quality indicators likely to best support local and national quality improvement O achieve, articulate and maintain close alignment with relevant NICE national guidance and quality standards throughout the audit, as appropriate O enable improvements through the provision of timely, high quality data that compares providers of healthcare, and comprises an integrated mixture of named Trust or Health Board, commissioner, MDT, possibly consultant or clinical team level and other levels of reporting O engage CYP, carers and families in a meaningful way, achieving a strong patient voice which informs and contributes to the design, functioning, outputs and direction of the audit O consider the value and feasibility of linking data at an individual patient level to other relevant national datasets either from the outset or in the future, and plan for these linkages from the inception of the contract O ensure robust methodological and statistical input at all stages of the audit O identify from the outset the full range of audiences for the reports and other audit outputs, and plan and tailor them accordingly O provide audit results in a timely, accessible and meaningful manner to support quality improvements, minimising the reporting delay and providing continual access to each unit for their own data O utilise strong and effective project and programme management to deliver audit outputs on time and within budget; and O develop and maintain strong engagement with local clinicians, networks, commissioners, CYP, their families and carers, and charity and community support groups, in order to drive improvements in services for CYP. Further details of the existing audit can be found at: https://www.rcpch.ac.uk/work-we-do/clinical-audits/epilepsy12 To respond to this opportunity, please visit https://www.delta-esourcing.com/respond/CUF939U663 To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1007678665",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85100000",
                        "description": "Health services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 9737980,
            "amount": 8114983,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+00:00",
                    "maxExtentDate": "2032-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 9737980,
                    "amount": 8114983,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "LEADERSHIP",
                            "numbers": [
                                {
                                    "number": 4,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "ENGAGING AND INVOLVING PATIENTS, CARERS AND THE PUBLIC",
                            "numbers": [
                                {
                                    "number": 8,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "STIMULATING HEALTHCARE QUALITY IMPROVEMENT",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "HEALTHCARE PROVIDER ENGAGEMENT, PARTICIPATION AND SUPPORT",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "DATA ACQUISITION STRATEGY AND BURDEN",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "INFORMATION GOVERNANCE",
                            "numbers": [
                                {
                                    "number": 4,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "DATA QUALITY ANALYSIS",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "USES OF THE DATA",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "PROGRAMME GOVERNANCE AND DELIVERY PLAN",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "RISK MANAGEMENT",
                            "numbers": [
                                {
                                    "number": 4,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "COST AND ALLOCATION OF BUDGET",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "SOCIAL VALUE",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "LEADERSHIP",
                            "numbers": [
                                {
                                    "number": 4,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "ENGAGING AND INVOLVING PATIENTS, CARERS AND THE PUBLIC",
                            "numbers": [
                                {
                                    "number": 8,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "STIMULATING HEALTHCARE QUALITY IMPROVEMENT",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "HEALTHCARE PROVIDER ENGAGEMENT, PARTICIPATION AND SUPPORT",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "DATA ACQUISITION STRATEGY AND BURDEN",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "INFORMATION GOVERNANCE",
                            "numbers": [
                                {
                                    "number": 4,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "DATA QUALITY ANALYSIS",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "USES OF THE DATA",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "PROGRAMME GOVERNANCE AND DELIVERY PLAN",
                            "numbers": [
                                {
                                    "number": 12,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "RISK MANAGEMENT",
                            "numbers": [
                                {
                                    "number": 4,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "COST AND ALLOCATION OF BUDGET",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "SOCIAL VALUE",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "renewal": {
                    "description": "Up to 24 month extension at the Authority's sole discretion"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-12-08T23:59:59+00:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "https://www.delta-esourcing.com/respond/CUF939U663",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-20T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-06T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-10T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-9363",
                "documentType": "biddingDocuments",
                "description": "Notes and presentations from the premarket engagement event held on 22/09/2025",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9363",
                "format": "application/pdf"
            },
            {
                "id": "084424-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/084424-2025",
                "datePublished": "2025-12-18T14:05:51Z",
                "format": "text/html"
            },
            {
                "id": "A-10541",
                "documentType": "biddingDocuments",
                "description": "This is an amendment to the previously published specification. This revised specification, removes the indicative completion dates for the transition tasks that were listed in section of the specification.",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-10541",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "004642-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/004642-2026",
                "datePublished": "2026-01-20T10:05:40Z",
                "format": "text/html"
            }
        ],
        "riskDetails": "The transition tasks listed in section 14.2 of the revised specification, attached to this notice, should be included within the tendered proposal and cost envelope. The following are the potential modifications that will be invoked during the contract period. The requirement to invoke these measures will be driven by either political and legislative changes, or requirements from our funders which did not have allocated funding at point of tender. All the below values are exclusive of VAT and are a total maximum value (as opposed to per annum) Full descriptive details of these measures, as well as the mechanisms for invoking them can be found in Annex A - Service Specification. 1. Up to 24 month extension - PS701,200 2. Inclusion of additional clinical audits and/or clinical Outcome Review Programmes (CORP) - PS1,200,000 3. Transition to different models of data collection/outputs &/or operational methods/processes for the audit/CORP. This may include implementing new ways of working where opportunities emerge to leverage artificial intelligence tools to drive efficiency and reduce burden - PS525,900 4. Extending specific service coverage to include privately funded care - PS300,000 5. Additions or enhancements to the service delivery of the project - PS1,000,000 6. Additional quality improvement initiatives either related to or linked with the project - PS300,000 7. Changes in line with national policy - PS1,000,000 8. Introduction of Patient-Reported Outcome Measures (PROMs) and Patient-Reported Experience Measures (PREMs) - PS150,000 9. Additional data collection of educational outcomes - PS300,000 10. Strengthened data linkage and interoperability - PS300,000 11. Enhanced measurement of transition readiness and outcomes - PS300,000 12. Development fees for onboarding new devolved nation / crown dependencies - PS80,000 HQIP also allow additional devolved nations / crown dependencies (not listed in the service specification) to join programmes. The below figures are based off the Barnett formula, and are the maximum values exclusive of VAT. Scotland - PS649,443 Northern Ireland - PS238,105 Guernsey - PS7,842 Isle of Man - PS10,693"
    },
    "language": "en"
}