Tender

PQ0608 - Play Areas - Safety Inspections

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

22 Sep 2025 at 13:40

UK4 - Tender Notice
Summary of the contracting process

Birmingham City Council is inviting tenders for the provision of safety inspections in play areas under the title "PQ0608 - Play Areas - Safety Inspections". This procurement falls under the industry category of technical inspection and testing services and safety consultancy services, specifically within Birmingham, United Kingdom (UKG31). The procurement is active and currently in the tender stage, with the procurement method being an open, below-threshold competition. The deadline for quotation submissions is set for 12:00 (noon) on 13th October 2025. The contract will commence in November 2025 and is slated to run for a period of three years.

This tender provides an excellent opportunity for businesses specialising in safety inspections and technical consultancy services to work with a prominent public authority. Companies with expertise in conducting inspections and assessments, particularly those with qualifications such as the RPII Annual inspection qualification, are ideally suited to compete. The potential contract value aligns with service offerings in technical inspections and safety consultancy, allowing businesses to expand their portfolio while ensuring the safety of recreational areas across Birmingham, enhancing community welfare and compliance with safety standards.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

PQ0608 - Play Areas - Safety Inspections

Notice Description

Birmingham City Council (the Council) is seeking to appoint an organisation for the provision of safety inspections in play areas. The contract for the services will commence in October 2025 and will be in place for a period of 3 years. For the first year of this contract we are also looking to have:- * a full DDA (Disability Discrimination Act) report for all facilities * a full Play Value assessment for all facilities There are 239 play areas that require this additional work. Currently there are 407 facilities across 225 sites across Birmingham City Councils play portfolio. This consists of: 239 playgrounds, 84 MUGA, 32 Ball Courts,42 Gyms, 12 skate parks The 6 play areas listed below are part of The Royal Town of Sutton Coldfield (RTSC). Through the duration of this contract these play areas may be transferred into the ownership of RTSC. We would need to seek a price for inclusion on an individual basis as the sites may be transferred. site playground rectory park yes falcon lodge yes harvest fields yes withy hill rec yes princess Alice yes Spring field yes The number of facilities may change over the length of the contract as facilities are decommissioned and new facilities constructed. Annual Inspection The Annual inspection will be undertaken by fully trained operatives who have got the RPII (Register of Play Inspectors International) Annual inspection qualification. The inspection will include all play equipment, surfacing and ancillary items (benches, bins, signs, fencing, gates etc.) associated with the playground feature. There will be an individual final report for each of the 407 facilities. The final report for each facility will include: * A summary of all equipment associated with the play area * An overall photograph of each facility * A photograph each item of equipment and ancillary items * A photograph of each defect identified * The defects identified need to be available in an excel spread sheet * There needs to be a risk assessment for each defect, with recommendations for repair and time scale for repair. There will be a citywide total summary report produced combining all of the data from each of the individual reports. This needs to be in a excel format to allow for easy interrogation of the data by the client officer. Additional Requirements * All inspectors need to have an enhanced DBS check * All inspectors need to be clearly identifiable * All inspectors need to be identified and recorded with the client * Copies of RPII qualifications need to be provided for all inspectors used * Any high risk defects need to be reported to the nominated client officer before leaving the site, with a photo and recommendations for how to make the fault safe. * The facility reports need to be sent to the client officer at the end of every week * The inspectors will need to provide a schedule for the inspections * The inspectors will need to inform the client officer if there are any deviations in time scales that will have an impact on the completion of the inspections The inspections will follow the guidance from the RPII Annual Inspection and the relevant British Standards:- * BS EN 1176 Parts 1, 2, 3, 4, 5, 6, 10 & 11 Playground equipment intended for permanent installation outdoors & indoors. * BS EN 1176 Part 7 - 'Guidance on Installation, Inspection, Maintenance and Operation' (this document gives guidance to the owners/operators of the facility on the installation, inspection, maintenance and operation of playground equipment, excluding ancillary items). * BS EN 15312 Free access multi-sports equipment * BS EN 14974 Skateparks * BS EN 16630 Permanently installed outdoor fitness equipment The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be able to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: etendering@birmingham.gov.uk. Your completed quotation submission should be returned by 12:00 (noon) on 13th October 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059f35
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/058551-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

71630000 - Technical inspection and testing services

71631000 - Technical inspection services

79417000 - Safety consultancy services

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
£40,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20255 months ago
Submission Deadline
13 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Nov 2025 - 2 Nov 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Commercial and Procurement
Contact Email
etendering@birmingham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1BB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-059f35-2025-09-22T14:40:38+01:00",
    "date": "2025-09-22T14:40:38+01:00",
    "ocid": "ocds-h6vhtk-059f35",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PCJJ-4826-QMLZ",
            "name": "Birmingham City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PCJJ-4826-QMLZ"
            },
            "address": {
                "streetAddress": "Council House, 1 Victoria Square",
                "locality": "Birmingham",
                "postalCode": "B1 1BB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "name": "Commercial and Procurement",
                "email": "etendering@birmingham.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://in-tendhost.co.uk/birminghamcc",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PCJJ-4826-QMLZ",
        "name": "Birmingham City Council"
    },
    "tender": {
        "id": "PQ0608",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "PQ0608 - Play Areas - Safety Inspections",
        "description": "Birmingham City Council (the Council) is seeking to appoint an organisation for the provision of safety inspections in play areas. The contract for the services will commence in October 2025 and will be in place for a period of 3 years. For the first year of this contract we are also looking to have:- * a full DDA (Disability Discrimination Act) report for all facilities * a full Play Value assessment for all facilities There are 239 play areas that require this additional work. Currently there are 407 facilities across 225 sites across Birmingham City Councils play portfolio. This consists of: 239 playgrounds, 84 MUGA, 32 Ball Courts,42 Gyms, 12 skate parks The 6 play areas listed below are part of The Royal Town of Sutton Coldfield (RTSC). Through the duration of this contract these play areas may be transferred into the ownership of RTSC. We would need to seek a price for inclusion on an individual basis as the sites may be transferred. site playground rectory park yes falcon lodge yes harvest fields yes withy hill rec yes princess Alice yes Spring field yes The number of facilities may change over the length of the contract as facilities are decommissioned and new facilities constructed. Annual Inspection The Annual inspection will be undertaken by fully trained operatives who have got the RPII (Register of Play Inspectors International) Annual inspection qualification. The inspection will include all play equipment, surfacing and ancillary items (benches, bins, signs, fencing, gates etc.) associated with the playground feature. There will be an individual final report for each of the 407 facilities. The final report for each facility will include: * A summary of all equipment associated with the play area * An overall photograph of each facility * A photograph each item of equipment and ancillary items * A photograph of each defect identified * The defects identified need to be available in an excel spread sheet * There needs to be a risk assessment for each defect, with recommendations for repair and time scale for repair. There will be a citywide total summary report produced combining all of the data from each of the individual reports. This needs to be in a excel format to allow for easy interrogation of the data by the client officer. Additional Requirements * All inspectors need to have an enhanced DBS check * All inspectors need to be clearly identifiable * All inspectors need to be identified and recorded with the client * Copies of RPII qualifications need to be provided for all inspectors used * Any high risk defects need to be reported to the nominated client officer before leaving the site, with a photo and recommendations for how to make the fault safe. * The facility reports need to be sent to the client officer at the end of every week * The inspectors will need to provide a schedule for the inspections * The inspectors will need to inform the client officer if there are any deviations in time scales that will have an impact on the completion of the inspections The inspections will follow the guidance from the RPII Annual Inspection and the relevant British Standards:- * BS EN 1176 Parts 1, 2, 3, 4, 5, 6, 10 & 11 Playground equipment intended for permanent installation outdoors & indoors. * BS EN 1176 Part 7 - 'Guidance on Installation, Inspection, Maintenance and Operation' (this document gives guidance to the owners/operators of the facility on the installation, inspection, maintenance and operation of playground equipment, excluding ancillary items). * BS EN 15312 Free access multi-sports equipment * BS EN 14974 Skateparks * BS EN 16630 Permanently installed outdoor fitness equipment The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be able to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: etendering@birmingham.gov.uk. Your completed quotation submission should be returned by 12:00 (noon) on 13th October 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71630000",
                        "description": "Technical inspection and testing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71631000",
                        "description": "Technical inspection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79417000",
                        "description": "Safety consultancy services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG31",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 48000,
            "amount": 40000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be able to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: etendering@birmingham.gov.uk. Your completed quotation submission should be returned by 12:00 (noon) on 13th October 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2025-10-13T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-10-03T12:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 48000,
                    "amount": 40000,
                    "currency": "AED"
                },
                "contractPeriod": {
                    "startDate": "2025-11-03T00:00:00+00:00",
                    "endDate": "2028-11-02T23:59:59+00:00"
                },
                "awardCriteria": {
                    "description": "Quality will account for 60% of the overall award criteria. Price will account for 40% of the overall award criteria."
                }
            }
        ],
        "documents": [
            {
                "id": "058551-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/058551-2025",
                "datePublished": "2025-09-22T14:40:38+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}