Planning

Refuge Alerter System

WESTON COLLEGE

This public procurement record has 1 release in its history.

Planning

23 Sep 2025 at 08:14

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Weston College, a public authority in sub-central government, is initiating a procurement process through a pre-market engagement for the renewal of their Refuge Alerter System maintenance and callout contract. This process, tagged under the planning stage, is set in Weston-super-Mare, within the UKK12 region. The tender falls under the ‘goods’ procurement category, specifically involving site-safety equipment, with an estimated contract duration from 1 March 2026 to 28 February 2029, potentially extending up to 2031. A pre-market engagement meeting is scheduled, with a deadline for initial supplier engagement on 1 December 2025 to shape the procurement strategy.

This tender presents significant opportunities for small and medium-sized enterprises (SMEs), providing a platform to engage with Weston College and potentially secure a long-term partnership. The contract involves biannual maintenance, fault repair, compliance assurance, and Ofcom licence renewal, offering SMEs a stable revenue opportunity over the contract's lifespan. Businesses with expertise in refuge alerter systems, innovation in site safety equipment, and prompt service delivery models would be particularly well-positioned to benefit from this procurement process, fostering growth and expanding their market presence in this sector.

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Notice Information

Notice Title

Refuge Alerter System

Notice Description

Pre-Market Engagement Brief Summary Market Engagement - Weston College Group Refuge Alerter System Maintenance and Callout Contract Renewal 1. Introduction & Background Weston College is preparing for the renewal of its Refuge Alerter system maintenance and callout contract. The system plays a critical role in ensuring compliance with BS5839-9 and supporting emergency refuge communications across the estate. This pre-market engagement (PME) aims to inform the future procurement strategy and explore market capabilities. 2. Scope of Requirement The contract requirement covers: - Biannual planned preventative maintenance (PPM) - Fault repair with no charge-out, labour, or parts costs - BS5839-9 compliance assurance - Next working day response time - Annual Ofcom licence renewal - Signage provision for refuge areas - Telephone support (8:30am-5pm) - Potential for an optional 5-year fixed pricing with free replacement of obsolete equipment (beyond the 3-year base term) 3. Objectives of Engagement This PME seeks to: - Gauge supplier interest and market capacity - Explore innovation in refuge alert systems and service delivery - Identify risks, challenges, and opportunities for improvement - Inform the Outline Business Case and procurement strategy - Assess appetite for multi-year fixed pricing and enhanced service levels 4. Total value (estimated) * PS10,000 excluding VAT * PS12,000 including VAT The total contract value is based on a fixed price for three years (subject to RPI <= 5%) with a view to extend to up to 5 years based on fixed pricing. 5. Contract dates (estimated) * 1 March 2026 to 28 February 2029 * Possible extension to 28 February 2031 * 4 - 5 years (fixed pricing & replacement of obsolete equipment) 6. Particular suitability Small and medium-sized enterprises (SME) 7. Legal Framework This engagement is conducted in accordance with the Procurement Act 2023, specifically Sections 16 and 17, which encourage early market engagement to improve procurement outcomes. All engagement will be fair, transparent, and non-discriminatory. 8. Engagement Method Weston College will host a pre-market engagement meeting with interested suppliers. The format may include: - A short presentation of current service needs - Open discussion on innovation, delivery models, and pricing - Q&A session to clarify expectations and constraints Suppliers may also be invited to submit written feedback or participate in follow-up one-to-one sessions. 9. Engagement Deadline 01 December 2025 10. Call to Action This is not an invitation to tender. It is a pre-market engagement meeting intended to inform and shape the future procurement strategy. Suppliers interested in participating should contact Weston College Group by email: WCGTender@weston.ac.uk

Planning Information

Weston College will host a pre-market engagement meeting with interested suppliers. The format may include: - A short presentation of current service needs - Open discussion on innovation, delivery models, and pricing - Q&A session to clarify expectations and constraints Suppliers may also be invited to submit written feedback or participate in follow-up one-to-one sessions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-059fc8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/058743-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

CPV Codes

35113100 - Site-safety equipment

Notice Value(s)

Tender Value
£10,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20255 months ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 2025Expired
Award Date
Not specified
Contract Period
1 Mar 2026 - 28 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESTON COLLEGE
Contact Name
Not specified
Contact Email
wcgtender@weston.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
WESTON-SUPER-MARE
Postcode
BS23 2AL
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK61 North Somerset
Delivery Location
TLK12 Bath and North East Somerset, North Somerset and South Gloucestershire
Local Authority
North Somerset
Electoral Ward
Weston-super-Mare Hillside
Westminster Constituency
Weston-super-Mare

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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