Tender

UKRI-4946 - Provision of Commercial Cleaning Services

UK RESEARCH & INNOVATION (UKRI)

This public procurement record has 2 releases in its history.

Tender

08 Dec 2025 at 11:34

UK4 - Tender Notice
Planning

23 Sep 2025 at 15:10

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The contracting process, currently in the tender stage, is being managed by UK Research & Innovation (UKRI), a public authority in central government. The tender, entitled "UKRI-4946 - Provision of Commercial Cleaning Services," is focused on the cleaning and sanitation services industry and pertains to services needed at the Rutherford Appleton Laboratory and Chilbolton Laboratory in the United Kingdom. The open procedure process requires submissions in English, with the tender period closing on 16th January 2026, and questions allowed until 7th January 2026. The estimated contract value stands at £5,200,000 with key deliverables including integrated cleaning services across the specified sites. The contract is noted for its suitability for small and medium-sized enterprises (SMEs) and includes options for renewal on a 1+1+1 yearly basis post the initial term ending in March 2030.

This tender presents a significant opportunity for businesses experienced in integrated commercial and specialist cleaning services, especially those that can offer high-quality service while managing costs effectively, given the award criteria focus of 70% on quality and 30% on price. SMEs specifically could leverage this opportunity due to its noted suitability, allowing for corporate growth through engagement with a central government entity. The sheer scale of the contract and its potential for renewal or extension reinforces its attractiveness for businesses aiming for substantial long-term engagements. Interested suppliers have a structured process to follow with set deadlines, providing clarity and ample lead time to prepare a strong proposal.

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Notice Information

Notice Title

UKRI-4946 - Provision of Commercial Cleaning Services

Notice Description

The overall requirement is for a fully integrated and seamless commercial and specialist cleaning service, incorporating management of window and cladding cleaning, provision and servicing of feminine hygiene units and dust mats. The cleaning services are required to be provided across two different STFC sites- Rutherford Appleton Laboratory (RAL) and Chilbolton Laboratory.

Lot Information

Lot 1

Options: 3 optional years on a 1+1+1 basis

Renewal: 3 optional years on a 1+1+1 basis

Planning Information

UKRI will be holding a Market Engagement event on Monday 13th October 2025 providing an overview of the requirement and the opportunity for suppliers to ask questions. If you are interested in attending, please email your contact details to STFCprocurement@ukri.org, quoting the UKRI reference number, no later than 8th October 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a070
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080515-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90900000 - Cleaning and sanitation services

Notice Value(s)

Tender Value
£5,200,000 £1M-£10M
Lots Value
£5,200,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Dec 20252 months ago
Submission Deadline
16 Jan 2026Expired
Future Notice Date
7 Nov 2025Expired
Award Date
Not specified
Contract Period
6 Mar 2026 - 5 Mar 2030 4-5 years
Recurrence
2029-12-03

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK RESEARCH & INNOVATION (UKRI)
Contact Name
Not specified
Contact Email
stfcprocurement@ukri.org
Contact Phone
Not specified

Buyer Location

Locality
SWINDON, WILTSHIRE
Postcode
SN2 1FL
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLJ14 Oxfordshire CC
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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