Tender

Invitation to Tender for the Management of the Catering Services at Coloma Convent Girls' School

ST OSCAR ROMERO CATHOLIC ACADEMY TRUST

This public procurement record has 1 release in its history.

Tender

24 Sep 2025 at 16:09

UK4 - Tender Notice
Summary of the contracting process

The procurement process is initiated by St Oscar Romero Catholic Academy Trust, targeting the management of catering services at Coloma Convent Girls' School in Croydon, United Kingdom. This tender falls under the school catering services industry category. It is currently at the 'Tender' stage, with key deadlines rapidly approaching: the deadline for tender response submissions is 22nd October 2025 at 4:00 PM. Following this, shortlisted bidders will present their proposals on 6th November 2025, with a contract decision anticipated by 10th November 2025. The chosen service provider will commence operations on 1st January 2026. The procurement method is open procedure, indicating a transparent and competitive bidding process.

Businesses involved in food services and catering, particularly those experienced in education sectors, will find substantial growth opportunities through this tender. Companies should ideally demonstrate capability in delivering modern, appealing, and nutritiously balanced meals tailored to student demographics. There is an emphasis on creativity, social value, and firm engagement with food education and local community activities. Businesses that are adaptable, proactive, and adept at relationship management, particularly those that include halal compliance and allergen labelling, are well-positioned to compete. The estimated contract value is significant, offering a robust avenue for expanding service portfolios in the educational catering sector. With an initial contract length of three years and potential extensions into the fifth year, the tender presents a sustainable business opportunity.

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Notice Information

Notice Title

Invitation to Tender for the Management of the Catering Services at Coloma Convent Girls' School

Notice Description

Coloma Convent Girls' School wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry whilst adapting to a diverse demographic of customers. At this time, the School's wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, inclusive, imaginative, provide excellent value for money and be nutritionally balanced to encourage all students to make an educated choice. The School's objectives for the new contract are as follows: - * A catering service that is professionally managed and works in partnership with Business & Operations Leadership. * A strong Contractor & Group/Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high-quality food offer and spend a substantial amount of time on site at the outset to undertake this. * A Contractor who is proactive in their relationship management with the School. * Flexible menus to fit local demographics * Food education initiatives, pupil engagement and improved social dining experience * Seasonal, locally sourced produce prioritised. * Food and drinks that look appetising and are attractively presented. * A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the School and the Contractor. * Natasha's Law (2021): Full allergen labelling on all pre-packed food. * HMC Halal Compliance where required. * To work with the School to develop a social dining ethos leading to a higher number of students and staff using the facilities. * A Contractor that adopts a flexible and proactive approach to all School's activities, specifically involving student engagement at Secondary level within food education and skills development. * A Contractor that is dedicated to supporting our local communities through Social Value enterprise and engagement activities. * A Contractor that operates using the optimum level of staffing. Tender Timeline: Issue of Invitation to Tende - w/c 22nd September 2025 Bidding Companies to Visit Site - Monday 6th October 2025 Clarification Deadline - Friday 10th October 2025 Clarification Return Deadline - Wednesday 15th October 2025 Deadline for return of Tender Responses - Wednesday 22nd October 2025 - 4:00pm Presentation by shortlisted bidders to the School - Thursday 6th November 2025 Reference site visits - Friday 7th November 2025 Contract Awarded by - Monday 10th November 2025 Mobilisation Meeting - w/c Monday 20th November 2025 Contract Commencement - Thursday 1st January 2026

Lot Information

Lot 1

Renewal: Initial 3 year contract, year 4 and 5 are optional extensions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a17f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/059442-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£828,540 £500K-£1M
Lots Value
£828,540 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20255 months ago
Submission Deadline
24 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ST OSCAR ROMERO CATHOLIC ACADEMY TRUST
Contact Name
Not specified
Contact Email
admin@redboxcs.com
Contact Phone
Not specified

Buyer Location

Locality
CROYDON
Postcode
CR9 5AS
Post Town
Croydon
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI62 Croydon
Delivery Location
TLI6 Outer London - South
Local Authority
Croydon
Electoral Ward
Shirley South
Westminster Constituency
Croydon East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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