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Digital Dental Management & EPR Software

Northumbria Healthcare NHS Foundation Trust

This public procurement record has 1 release in its history.

Tender

25 Sep 2025 at 14:03

UK4 - Tender Notice
Summary of the contracting process

Northumbria Healthcare NHS Foundation Trust is inviting tenders for a new Digital Dental Management & EPR Software, aimed at enhancing the operations of its Community Dental Service, which spans 13 surgeries across nine sites. The project falls under the software package and information systems category, specifically related to dental practice services, and requires a solution that integrates various functionalities such as referral management, appointment systems, and clinical record keeping. Interested parties must submit their bids by 21st October 2025. The procurement is currently in the tender stage and follows an open procedure with submissions accepted electronically through the Atamis system.

This tender represents a significant opportunity for software developers and IT companies specialising in healthcare and dental management systems. Firms with expertise in developing robust, multi-site digital solutions with capabilities like integration with digital radiographs and NHS BSA submissions, will find this contract particularly relevant. The contract's value is estimated at £150,000-£180,000, with the potential for extensions, fostering long-term collaboration. Additionally, companies committed to quality, operational requirements, and minimising environmental impact are likely to stand out in this competitive bidding process.

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Notice Information

Notice Title

Digital Dental Management & EPR Software

Notice Description

Northumbria Community Dental Service is a primary care service operating 13 surgeries from 9 sites across the trust, that also links with secondary care and delivers dental GA lists from WGH (Wansbeck General Hospital) and NTGH (North Tyneside General Hospital). Northumbria Community Dental Service requires investment into a dental digital patient management system to ensure safe, effective, and high-quality patient care. The service is currently running without a digital solution The Trust has a requirement for a dental specific digital practice management system that can be accessed at all clinical sites across the trust providing the following: * Referral management * Diary and appointment management system * Text reminder service * Clinical record keeping * Integration of the clinical record with digital radiographs and its associated software allowing the ability to see images across multiple clinical sites * Automatic submission of completed courses of treatment to NHS BSA * SNOMED coding * Ability to analyse activity data

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a22b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/059718-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

85 - Health and social work services

CPV Codes

48000000 - Software package and information systems

85130000 - Dental practice and related services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 202511 months ago
Submission Deadline
21 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
13 Nov 2025 - 12 Nov 2030 Over 5 years
Recurrence
2035-03-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northumbria Healthcare NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NORTH SHIELDS,
Postcode
NE27 0QJ
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC2 Northumberland, and Tyne and Wear
Local Authority
North Tyneside
Electoral Ward
Shiremoor
Westminster Constituency
Tynemouth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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