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Facilities Management Services Opportunity

Places for London Limited

This public procurement record has 3 releases in its history.

TenderUpdate

17 Nov 2025 at 11:36

UK4 - Tender Notice
Tender

10 Oct 2025 at 10:36

UK4 - Tender Notice
Planning

26 Sep 2025 at 13:23

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Places for London Limited, a subsidiary of Transport for London, is actively seeking suppliers to provide comprehensive Facilities Management (FM) services across its estate in Greater London. This procurement, titled "Facilities Management Services Opportunity," involves two lots: Lot 1 for Soft FM services including cleaning and pest control, and Lot 2 for Hard FM services such as building maintenance and fire safety. The tender process is in the update phase, with key deadlines including the tender period's end on 24th November 2025 and the contract award expected by 23rd September 2026. Prospective suppliers are urged to participate in this competitive flexible procedure, managed via the SAP Ariba Business Network, which offers a five-year six-month contract, extendable by two additional one-year periods.

This tender represents significant opportunities for businesses specialising in facilities management to expand their operations within a lucrative and ongoing partnership with a prominent public authority. Ideal candidates include service providers with expertise in cleaning, maintenance, and safety services who can demonstrate high technical quality, competitive pricing, and social value. The open procurement method encourages participation from SMEs and new entrants who can leverage their capabilities in innovative and effective facilities management solutions. The structured lotting strategy allows businesses to bid on specific areas of expertise, ensuring opportunities for diverse enterprises to secure contracts and grow sustainably over the contract period.

How relevant is this notice?

Notice Information

Notice Title

Facilities Management Services Opportunity

Notice Description

Places for London Limited, a wholly owned subsidiary of Transport for London (TfL) is commencing a procurement process to appoint a supplier(s) to deliver Hard and Soft Facilities Management (FM) services across its estate. FM services will be procured by using a lotting strategy approach, Lot 1 Soft FM services and Lot 2 Hard FM services. The Hard FM Services are described in the procurement documents and cover a broad range of services including building maintenance, fire safety, electrical, door entry and drain maintenance. The Soft FM services are described in the procurement documents and cover a broad range of services including cleaning, waste management and pest control. The contract will be for 5 years and 6 months with an option to extend for a further 2 x 1 year extensions.

Lot Information

Soft FM

The Soft FM services are described in the procurement documents and cover a broad range of services including cleaning services, grounds maintenance, waste management and pest control. All services will be performed across Places for London's estate across Greater London.

Renewal: The contract(s) will be for 5 years and 6 months with an option to extend for a further two, one year extensions.

Hard FM

The Hard FM Services are described in the procurement documents and cover a broad range of services including building maintenance, fire safety, electrical, door entry, drain clearance and lift maintenance. All services will be performed across Places for London estate across Greater London.

Renewal: The contract(s) will be for 5 years and 6 months with an option to extend for a further two, one year extensions.

Planning Information

To understand market interest and to outline Places for London FM requirements, we will be holding a market engagement session on Monday 6th October 2025 at 11am-12pm via Microsoft Teams. Remit Consulting be working with Places for London during the market engagement phase of this procurement. To express an interest in this market engagement please email Remit Consulting by latest 3rd October 2025 - henry.harrison@remitconsulting.com. On receipt of your interest a Microsoft Teams meeting link will be shared with your organisation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a33a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/074325-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

44521110 - Door locks

45232452 - Drainage works

45310000 - Electrical installation work

50700000 - Repair and maintenance services of building installations

90900000 - Cleaning and sanitation services

Notice Value(s)

Tender Value
£49,160,000 £10M-£100M
Lots Value
£49,160,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Nov 20259 months ago
Submission Deadline
24 Nov 2025Expired
Future Notice Date
10 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Feb 2027 - 1 Aug 2032 Over 5 years
Recurrence
2031-02-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Places for London Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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