Facilities Management Services Opportunity

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05a33a-2025-11-17T11:36:47Z",
    "date": "2025-11-17T11:36:47Z",
    "ocid": "ocds-h6vhtk-05a33a",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-08961151",
            "name": "Places for London Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "08961151"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PXWD-1839-NXXY"
                }
            ],
            "address": {
                "streetAddress": "5 Endeavour Square",
                "locality": "London",
                "postalCode": "E20 1JN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "email": "PlacesFMopportunity@tfl.gov.uk"
            },
            "roles": [
                "buyer"
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            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-08961151",
        "name": "Places for London Limited"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "To understand market interest and to outline Places for London FM requirements, we will be holding a market engagement session on Monday 6th October 2025 at 11am-12pm via Microsoft Teams. Remit Consulting be working with Places for London during the market engagement phase of this procurement. To express an interest in this market engagement please email Remit Consulting by latest 3rd October 2025 - henry.harrison@remitconsulting.com. On receipt of your interest a Microsoft Teams meeting link will be shared with your organisation.",
                "dueDate": "2025-10-06T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "060152-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/060152-2025",
                "datePublished": "2025-09-26T13:23:03+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "00071 Places",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Facilities Management Services Opportunity",
        "description": "Places for London Limited, a wholly owned subsidiary of Transport for London (TfL) is commencing a procurement process to appoint a supplier(s) to deliver Hard and Soft Facilities Management (FM) services across its estate. FM services will be procured by using a lotting strategy approach, Lot 1 Soft FM services and Lot 2 Hard FM services. The Hard FM Services are described in the procurement documents and cover a broad range of services including building maintenance, fire safety, electrical, door entry and drain maintenance. The Soft FM services are described in the procurement documents and cover a broad range of services including cleaning, waste management and pest control. The contract will be for 5 years and 6 months with an option to extend for a further 2 x 1 year extensions.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90900000",
                        "description": "Cleaning and sanitation services"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "44521110",
                        "description": "Door locks"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45232452",
                        "description": "Drainage works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45310000",
                        "description": "Electrical installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 58992000,
            "amount": 49160000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-02-01T00:00:00Z",
                    "endDate": "2032-08-01T23:59:59+01:00",
                    "maxExtentDate": "2034-08-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Soft FM",
                "description": "The Soft FM services are described in the procurement documents and cover a broad range of services including cleaning services, grounds maintenance, waste management and pest control. All services will be performed across Places for London's estate across Greater London.",
                "value": {
                    "amountGross": 12462000,
                    "amount": 10385000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "The contract(s) will be for 5 years and 6 months with an option to extend for a further two, one year extensions."
                }
            },
            {
                "id": "2",
                "title": "Hard FM",
                "description": "The Hard FM Services are described in the procurement documents and cover a broad range of services including building maintenance, fire safety, electrical, door entry, drain clearance and lift maintenance. All services will be performed across Places for London estate across Greater London.",
                "status": "active",
                "value": {
                    "amountGross": 46530000,
                    "amount": 38775000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-02-01T00:00:00Z",
                    "endDate": "2032-08-01T23:59:59+01:00",
                    "maxExtentDate": "2034-08-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract(s) will be for 5 years and 6 months with an option to extend for a further two, one year extensions."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-10-10T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Stage One: Procurement Specific Questionnaire Upon submission of the Procurement Specific Questionnaire (PSQ) responses, Places for London will select a longlist of Bidders to participate in the future stages of the procurement. Stage Two: Invitation to Submit Outline Solutions (ISOS) Stage Three: Invitation to Participate in Dialogue (ITPD) Stage Four: Invitation to Submit Final Tenders (ISFT) Final Tenders will be evaluated against a weighted award criteria. Places for London will identify the Most Advantageous Tender (MAT). Following standstill period, award of contract. Places for London reserves the right to request variant bid proposals during the tender process."
        },
        "submissionMethodDetails": "The sourcing event will be managed using the e-procurement platform, SAP Ariba Business Network. In order to receive access to the sourcing documents and participate in the first stage of the procurement process (PSQ), applicants must be registered on SAP Ariba Network. Applicants are required to respond to all sections of the PSQ and must submit responses in accordance with the instructions and response deadline stated. Each response must be submitted electronically via the SAP Ariba portal. Instructions for accessing SAP Ariba Business Network and the procurement documents: To access the event documents on SAP Ariba Network, potential applicants should: * Step 1: Visit the SAP Ariba Business Network platform using the following link: https://service.ariba.com/Supplier.aw * Step 2: If new to SAP Ariba Business Network, click 'Register Now' and create a standard SAP Ariba account by providing the requested company and administrator information and providing a password which contains a capital letter, a number and a special character; or If already an account holder on SAP Ariba Business Network, log in using your log in details. Those who are already registered as a TfL Supplier on SAP Ariba Business Network, will still need to follow Step 5 below in order to be added as a participant. Please note, if new to SAP Ariba Network, the SAP Ariba platform may ask you to review and check for duplicate accounts that others in your business may have set up previously. If there are duplicate accounts, either contact the relevant account administrator using the SAP Ariba Network functionality or if you require a separate account for access to TfL procurements then please select 'back' and select 'continue account creation'. Step 3: Confirm your email address once the confirmation email has been sent. Step 4: Confirm in the SAP Ariba Network platform what type of goods/services you supply. Step 5: Send an email to PlacesFMopportunity@tfl.gov.uk with the information from Steps 2 to 4 including your Business Network ID (ANID) and the respondent's company name, username and administrator email. Step 6: Use the unique link in the invitation email to access SAP Ariba. Step 7: The link will navigate to Ariba Business Network and prompt you to enter your login credentials, use the one you have created or the existing Ariba Network username and password. Step 8: When you have access to the Proposals and Questionnaires dashboard page on SAP Ariba, click on the 'Intend to Participate' button icon in order to fully register against the contract opportunity. Step 9: In the main menu bar at the left of the website click the 'All Content' to see all documentation. Prospective respondents must follow the instructions in the PSQ when completing and submitting a response to the PSQ. Supplier Registration on SAP Ariba Business Network Help Page: https://help.sap.com/docs/ARIBA_NETWORK_SUPPLIERS/ddd75910f67b4212b1c83f9d68cd2f01/de32f3eaf0181014be26e0d2a68be9ef.html. If you have any queries regarding your registration, please email: Ariba_Supplier_Enablement@tfl.gov.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-24T14:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-03T14:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-09-23T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "064056-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/064056-2025",
                "datePublished": "2025-10-10T10:36:46+01:00",
                "format": "text/html"
            },
            {
                "id": "074325-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/074325-2025",
                "datePublished": "2025-11-17T11:36:47Z",
                "format": "text/html"
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        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-02-01T23:59:59Z"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Electronic invoicing will be accepted Electronic payment will be used"
        }
    },
    "language": "en"
}