Tender

PQ0605 - Play Areas - Repairs & Maintenance - Synthetic Grass Matting

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

29 Sep 2025 at 13:27

UK4 - Tender Notice
Summary of the contracting process

Birmingham City Council is seeking proposals for the PQ0605 tender focused on the repair and maintenance of synthetic grass matting in play areas. The procurement process, managed under the open competition method, is currently in the tender stage, with submissions due by 12:00 (noon) on 20th October 2025. This tender falls within the services category and involves multiple locations across Birmingham. The contract, valued at approximately £150,000 gross, has a set start date on 3rd November 2025 and will run until 2nd November 2028. Interested businesses need to register on the Council's e-tendering system by the enquiry period's end on 10th October 2025 to access all relevant documentation and express interest.

This tender provides an excellent opportunity for businesses specialising in playground equipment repair and maintenance services to engage with a public authority in the UK. Companies that have experience in handling varied site conditions and custom requirements, including matching existing synthetic carpet colours and patterns, would be well-suited to compete. With quality being a significant criterion at 60% of the evaluation, businesses known for their high-quality service are encouraged to tender. The open competition method offers a fair chance to a wide range of suppliers, promoting business growth and expanding their portfolio through public sector engagement.

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Notice Information

Notice Title

PQ0605 - Play Areas - Repairs & Maintenance - Synthetic Grass Matting

Notice Description

Birmingham City Council (the Council) is seeking to appoint an organisation for the provision of repairs and maintenance of synthetic carpet in play areas. The contract for the services will commence in October 2025 and will be in place for a period of 3 years. Specification for the annual repairs and maintenance on the synthetic grass matting Birmingham City Council require a quotation for the delivery of the annual repairs and maintenance of the synthetic grass matting safety surfacing for the play facilities with this type of surfacing in our portfolio. Currently there are 69 play facilities total size 19,994m2 across Birmingham City Councils play portfolio that have a synthetic grass matting. There are 2 Multi Use Games Areas (MUGA) total size 3,366m2. Due to the nature of the playgrounds it is recommended that the contractor visits all sites before quoting, all sites have different shapes and sizes and patterns in the carpet. There is a selection of colours used and any repairs undertaken need to match the existing carpets. The 4 play areas listed below are part of The Royal Town of Sutton Coldfield (RTSC). Through the duration of this contract these play areas may be transferred into the ownership of RTSC. We would need to seek a price for inclusion on an individual basis as the sites may be transferred. site playground rectory park yes falcon lodge yes withy hill rec yes princess Alice yes The number of facilities may change over the length of the contract as facilities get decommissioned and new facilities constructed. Please refer to the quotation document for detail specification. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be able to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: etendering@birmingham.gov.uk. Your completed quotation submission should be returned by 12:00 (noon) on 20th October 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a418
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/060532-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

50 - Repair and maintenance services

CPV Codes

37535200 - Playground equipment

50870000 - Repair and maintenance services of playground equipment

Notice Value(s)

Tender Value
£125,000 £100K-£500K
Lots Value
£125,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Sep 20254 months ago
Submission Deadline
20 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Nov 2025 - 2 Nov 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Commercial and Procurement
Contact Email
etendering@birmingham.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1BB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG31 Birmingham
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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