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Grounds Maintenance

Hafod Housing Association

This public procurement record has 1 release in its history.

Tender

30 Sep 2025 at 17:42

UK4 - Tender Notice
Summary of the contracting process

The Hafod Housing Association is currently in the tender stage for a public procurement contract titled "Grounds Maintenance," aimed at securing a supplier to provide comprehensive grounds maintenance services. This contract covers properties across several local authorities in Wales, including Bridgend, Caerphilly, Cardiff, Vale of Glamorgan, Rhondda Cynon Taff, Merthyr Tydfil, Torfaen, and Newport. The procurement process is being conducted through an open procedure, with a total estimated value of £6,552,000 (gross). The tender closes for submissions on 30th October 2025. Interested parties can submit their bids via the eTenderWales portal, ensuring that enquiries are raised no later than 23rd October 2025. The anticipated start date for the contract is 1st April 2026, with an initial term of two years and potential extensions of up to four years.

This tender presents a significant business opportunity for companies specialising in grounds maintenance services, especially those with experience in large-scale projects across multiple sites. The contract is divided into four regional lots, allowing both large companies and smaller enterprises to tailor their bids to specific regions or multiple lots. The contract's structure supports SMEs and Voluntary, Community and Social Enterprises (VCSEs), with explicit suitability indicated for these types of businesses. Bidders must demonstrate robust financial standing and relevant technical competencies, including the possession of a commercial waste licence and pesticide application certificates. This procurement process can propel business growth through substantial contract values and the potential for long-term engagement extensions, providing a solid platform for firms looking to establish or expand their presence within the public sector.

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Notice Information

Notice Title

Grounds Maintenance

Notice Description

Hafod requires a Supplier to undertake works/services for the provision of Grounds Maintenance. The areas in scope of this requirement, cover properties in the following local authorities: - Bridgend - Caerphilly - Cardiff - Vale of Glamorgan - Rhondda Cynan Taff - Merthyr Tydfil - Torfaen - Newport The Contract term will be for 2 years initially with an option to extend for a further 2 + 2 years. The contract will be split by regional area. The lots will be as follows: - Lot 1 : Rhondda Cynon Taf - Lot 2: Cardiff, Torfaen & Newport - Lot 3: The Vale - Lot 4: Bridgend The estimated start date for the contract is April 2026.

Lot Information

Rhondda Cynon Taf

For Lot 1: Please see tender documents as published on Etenderwales.

Options: As Hafod adopt new sites, sites may be added to the scope of the contract.

Renewal: contract can be extended for a further 2 + 2 years.

Cardiff, Torfaen & Newport

For Lot 2: please refer to the tender documents

Options: As Hafod adopt new sites, sites may be added to the scope of the contract.

Renewal: can be extended for a further 2 + 2 years.

The Vale

For Lot 3: Please refer to the tender documents found in Etenderwales

Options: As Hafod adopt new sites, sites may be added to the scope of the contract.

Renewal: Can be extended for a further 2 + 2 years

Bridgend

For lot 4: Please refer to documents attached in etenderwales

Options: As Hafod adopts new sites, sites may be added to the scope of the contract.

Renewal: can extend for a further 2 + 2 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a55f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061086-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77310000 - Planting and maintenance services of green areas

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£5,241,600 £1M-£10M
Lots Value
£5,241,600 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 202511 months ago
Submission Deadline
30 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Mar 2028 2-3 years
Recurrence
2031-10-30

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hafod Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF5 6ES
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL1 West Wales and The Valleys, TLL17 Bridgend and Neath Port Talbot, TLL21 Monmouthshire and Newport, TLL22 Cardiff and Vale of Glamorgan
Local Authority
Vale of Glamorgan
Electoral Ward
Wenvoe
Westminster Constituency
Vale of Glamorgan

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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