Planning

Preliminary Market Engagement for the Collection and Recycling of 'Grade C Wood'

SWINDON BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

02 Oct 2025 at 11:27

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Swindon Borough Council is initiating a procurement process for the collection and recycling of 'Grade C Wood' from its Household Waste Recycling Centre. The process is currently in the planning stage, with a preliminary market engagement aiming to gather suppliers' insights to help shape the final tender. The Council seeks to form a contract with a single contractor for an initial term of 36 months, starting in February 2026, with a possible extension of 24 months, making a total potential contract term of 60 months. This procurement falls under the services category, specifically refuse and waste-related services, with an estimated contract spend of £675,000 for the initial term and £1,125,000 for the total contract. Suppliers are invited to register their interest and submit responses by 31 October 2025 via the ProContract tender portal.

This tender presents a valuable opportunity for businesses specialising in waste management and recycling services, particularly those with expertise in wood waste. Companies that can provide flexible and efficient daily collection services and have experience working within public sector frameworks may find this opportunity particularly beneficial. By contributing to the preliminary market engagement, businesses can help shape the specification to ensure the contract aligns with both council needs and market capabilities, thereby positioning themselves favourably for future tender evaluations. This initiative provides a chance for businesses to not only secure a lucrative contract but also to potentially influence the procurement strategy in the wood recycling sector.

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Notice Information

Notice Title

Preliminary Market Engagement for the Collection and Recycling of 'Grade C Wood'

Notice Description

Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the provision of the Collection and Recycling 'Grade C Wood'. The Council would therefore welcome the views of suppliers on the questions set out below. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council. Swindon Borough Council is seeking to enter into a 3+2 years contract (maximum period of 5 years) with a single contractor for the collection and recycling of 'Grade C' wood waste from the Council's Household Waste Recycling Centre (HWRC) which has been disposed of by the public and qualifying authorities including SBC, Parish Councils and other organisations at the Council's Waterside depot. This will be approximately 5,525 tonnes per annum (not guaranteed) and will include any items identified as wood waste as per the specification. There will be daily collections, the numbers of which are variable based on the seasons. The proposed initial contract term is 36 months with a proposed contract commencement date of February 2026, with an option to extend for a further 24 months (1 period of 24 months) for a potential total contract term of 60 months. Estimated contract spend for the initial 36 months is PS675,000 and PS1,125,000 across the potential 60-months contract term. The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: - Market Interest Contract/Project Length. Route to Market Timescales. Specialist knowledge To participate in the Preliminary Market Engagement, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents. Responses are required to be submitted no later than 31 October 2025 10:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Planning Information

Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the provision of the Collection and Recycling ‘Grade C Wood’. The Council would therefore welcome the views of suppliers on the questions set out below. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council. Swindon Borough Council is seeking to enter into a 3+2 years contract (maximum period of 5 years) with a single contractor for the collection and recycling of ‘Grade C’ wood waste from the Council’s Household Waste Recycling Centre (HWRC) which has been disposed of by the public and qualifying authorities including SBC, Parish Councils and other organisations at the Council’s Waterside depot. This will be approximately 5,525 tonnes per annum (not guaranteed) and will include any items identified as wood waste as per the specification. There will be daily collections, the numbers of which are variable based on the seasons. The proposed initial contract term is 36 months with a proposed contract commencement date of February 2026, with an option to extend for a further 24 months (1 period of 24 months) for a potential total contract term of 60 months. Estimated contract spend for the initial 36 months is £675,000 and £1,125,000 across the potential 60-months contract term. The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -  Market Interest  Contract/Project Length.  Route to Market  Timescales.  Specialist knowledge To participate in the Preliminary Market Engagement, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents. Responses are required to be submitted no later than 31 October 2025 10:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a6ab
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061667-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90500000 - Refuse and waste related services

Notice Value(s)

Tender Value
£1,125,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
31 Oct 2025Expired
Award Date
Not specified
Contract Period
2 Feb 2026 - 1 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Mr Mike Sullivan
Contact Email
msullivan2@swindon.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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