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Collection and Recycling of Grade C Wood Waste

Swindon Borough Council

This public procurement record has 3 releases in its history.

TenderCancellation

31 Jul 2026 at 14:42

UK12 - Procurement Termination Notice
Tender

26 Feb 2026 at 14:05

UK4 - Tender Notice
Planning

02 Oct 2025 at 12:27

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Swindon Borough Council sought a single supplier to collect and recycle Grade C wood waste deposited by the public and qualifying authorities, including the council, parish councils and other organisations. The service covers waste from the council’s Household Waste Recycling Centre and Waterside depot in Swindon, with daily collections varying according to the seasons. This is a waste management and recycling services requirement, classified under CPV 90500000 and 90514000. The appointed contractor would be responsible for collecting the specified wood waste and arranging its recycling. The requirement was intended to support the council’s management of wood waste arising through its household recycling operations and related public-sector activity across Swindon.

The council invited offers through an open procedure, but the tender and its sole lot were cancelled on 31 July 2026 because bids exceeded the published estimated contract value. The council will review the specification, pricing schedule and tender documents before issuing a new tender. The planned contract period was 1 July 2026 to 30 June 2029, with one 24-month extension available until 30 June 2031. The estimated value was £1,125,000 excluding the stated gross value of £1,350,000. Clarification questions were due by 19 March 2026 at 15:00, and tender responses by 30 March 2026 at 15:00. Evaluation was based on price at 60%, planning, implementation and resources 10%, environment 5%, business continuity 5%, haulage 5%, contract management 5% and social value 10%.

This opportunity suits waste management and recycling operators able to handle Grade C wood waste from a household recycling centre and provide reliable onward recycling. Suppliers need collection and haulage capability, enough operational resources to manage daily collections, and the capacity to vary collection activity seasonally. The evaluation specifically tested planning, implementation and resources, environmental performance, business continuity, haulage, contract management and social value, so bidders with established operating procedures and evidence across these areas would be well placed. The requirement was for one contractor, favouring businesses able to manage the full service rather than only an isolated collection or processing element. The council intends to review the specification and re-procure the service.

How relevant is this notice?

Notice Information

Notice Title

Collection and Recycling of Grade C Wood Waste

Notice Description

Swindon Borough Council (SBC) wishes to submit to tender the requirements for a single supplier for the collection and recycling of Grade C wood waste. This will be approximately 5,600 tonnes per annum but this tonnage is not guaranteed. The contract will be for an initial period of 3 years with the ability to extend for a further period of 1 x 24 months. The estimated contract value is indicative only with no guarantee of the amount of Grade C wood to be collected and recycled under this contract. The estimated contract value based upon the approximate tonnage stated is PS675,000 across the initial 3-year term and up to PS1,125,000 across the full 5-year term. Full details relating to the services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 19th March 2026 15:00 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 30th March 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/ Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN807984. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

Lot Information

Lot 1

Renewal: Option to extend contract for 1 x 24 months.

Planning Information

Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the provision of the Collection and Recycling ‘Grade C Wood’. The Council would therefore welcome the views of suppliers on the questions set out below. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council. Swindon Borough Council is seeking to enter into a 3+2 years contract (maximum period of 5 years) with a single contractor for the collection and recycling of ‘Grade C’ wood waste from the Council’s Household Waste Recycling Centre (HWRC) which has been disposed of by the public and qualifying authorities including SBC, Parish Councils and other organisations at the Council’s Waterside depot. This will be approximately 5,525 tonnes per annum (not guaranteed) and will include any items identified as wood waste as per the specification. There will be daily collections, the numbers of which are variable based on the seasons. The proposed initial contract term is 36 months with a proposed contract commencement date of February 2026, with an option to extend for a further 24 months (1 period of 24 months) for a potential total contract term of 60 months. Estimated contract spend for the initial 36 months is £675,000 and £1,125,000 across the potential 60-months contract term. The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -  Market Interest  Contract/Project Length.  Route to Market  Timescales.  Specialist knowledge To participate in the Preliminary Market Engagement, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the PME documents. Responses are required to be submitted no later than 31 October 2025 10:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a6ab
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072783-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90500000 - Refuse and waste related services

90514000 - Refuse recycling services

Notice Value(s)

Tender Value
£1,125,000 £1M-£10M
Lots Value
£1,125,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20263 weeks ago
Submission Deadline
19 Mar 2026Expired
Future Notice Date
31 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Jul 2026 - 30 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Cancelled
Contracts Status
Cancelled

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Swindon Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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