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SSP-FTS-60006 - Material Handling Equipment Lease, Hire and Maintenance

NHS Wales Shared Services Partnership-Procurement Services

This public procurement record has 3 releases in its history.

Award

02 Oct 2026 at 09:57

UK6 - Contract Award Notice
Tender

04 Feb 2026 at 15:43

UK4 - Tender Notice
Planning

02 Oct 2025 at 12:37

UK3 - Planned Procurement Notice
Summary of the contracting process

NHS Wales Shared Services Partnership Procurement Services, on behalf of NWSSP Supply Chain, Logistics and Transport, procured the lease, hire and maintenance of material handling equipment for its four regional supply chain warehouses. The equipment includes forklifts, pallet trucks, lift tables and related machinery, with servicing and maintenance to support warehouse operations, consistent equipment standards and continuity across the network. The sites are in Denbigh, Bridgend, Picketston and Newport. The contract also allows for related services, including operator and refresher training, and service and maintenance of equipment owned by the Authority. This is a combined equipment supply and machinery maintenance requirement, with associated training, managed across multiple warehouse locations in Wales.

The procurement has been awarded to Toyota Material Handling UK Limited under an open procedure, with one supplier selected for the single lot. The award is dated 1 October 2026, at £1,040,000 excluding VAT (£1,248,000 including VAT). The awarded contract period runs from 14 October 2026 to 13 October 2029, with up to two optional 12-month extensions at the Trust’s discretion, subject to satisfactory performance and continuing need; the maximum end date is 13 October 2031. The original tender deadline was 5 March 2026, and the planned award decision deadline was 13 March 2026. Evaluation weighted commercial criteria at 60% and technical quality at 40%. One bid was received. Optional additional services may be commissioned at the Authority’s discretion; no minimum volume or spend is guaranteed.

This award demonstrates demand for a single supplier able to provide and maintain material handling equipment across four Welsh supply chain warehouses, rather than supplying equipment to one site alone. A credible competitor would need a dependable range covering forklifts, pallet trucks, lift tables and related equipment, together with the capacity to lease or hire equipment and maintain it across multiple locations. Reliable delivery and lead times, access to spare parts, qualified service engineers and arrangements that limit operational disruption are central to this requirement. The buyer also values technical quality alongside price, and may call on the supplier for operator and refresher training or support for Authority-owned equipment. Suppliers should be able to evidence consistent service, equipment standards, continuity planning and responsive maintenance, with the capability to support changing operational needs.

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Notice Information

Notice Title

SSP-FTS-60006 - Material Handling Equipment Lease, Hire and Maintenance

Notice Description

NHS Wales Shared Services Partnership (NWSSP) - Procurement Services, on behalf of NWSSP - Supply Chain, Logistics and Transport (Velindre NHS Trust), are seeking a supplier for the lease, hire and maintenance of Material Handling Equipment (MHE) to support operations at the four regional Supply Chain Warehouses in Denbigh, Bridgend, Picketston and Newport (NDC).The contract will operate on an initial three (3) year term with two (2) optional one (1) year extensions. This model provides commercial flexibility while supporting long-term operational continuity and equipment lifecycle management. The scope includes the provision and servicing of MHE such as forklifts, pallet trucks, lift tables and related equipment. The contract will be awarded to a single supplier, ensuring consistency of service, standardisation across the regional network and robust business continuity for NWSSP.

Lot Information

Lot 1

Options: The Authority reserves the right, at its sole discretion, to purchase optional additional services under the Contract, including but not limited to: Operator and refresher training relating to the safe and effective use of Material Handling Equipment (MHE); Service and maintenance support for Authority-owned MHE; and Any associated ancillary services that are consistent with the scope of the Contract. Any such optional services will be commissioned only where the Authority considers them to be operationally or commercially advantageous. Inclusion of these options does not commit the Authority to purchase them and no guarantee of volume or spend is given.

Renewal: Two (2) optional one (1) year extensions at the Organisations discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a6b1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093147-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

80 - Education and training services

CPV Codes

42400000 - Lifting and handling equipment and parts

50530000 - Repair and maintenance services of machinery

80500000 - Training services

Notice Value(s)

Tender Value
£1,040,000 £1M-£10M
Lots Value
£1,040,000 £1M-£10M
Awards Value
£1,040,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20264 days ago
Submission Deadline
5 Mar 2026Expired
Future Notice Date
1 Dec 2025Expired
Award Date
1 Oct 20266 days ago
Contract Period
14 Oct 2026 - 13 Oct 2029 3-4 years
Recurrence
2031-01-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF15 7QZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Taff's Well
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

Toyota Material Handling UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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