Commercial Advisor for Repairs and Maintenance Contracts

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05a749-2026-01-28T15:02:02Z",
    "date": "2026-01-28T15:02:02Z",
    "ocid": "ocds-h6vhtk-05a749",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGGG-5373-XYZX",
            "name": "Dacorum Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGGG-5373-XYZX"
            },
            "address": {
                "streetAddress": "The Forum, Marlowes",
                "locality": "Hemel Hempstead",
                "postalCode": "HP1 1DN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH23"
            },
            "contactPoint": {
                "name": "Andrew Linden",
                "email": "Andrew.Linden@dacorum.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.dacorum.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-05345282",
            "name": "Echelon Consultancy",
            "identifier": {
                "scheme": "GB-COH",
                "id": "05345282"
            },
            "address": {
                "streetAddress": "Echelon House, 219a Hatfield Road",
                "locality": "St Albans, Hertfordshire",
                "postalCode": "AL1 4TB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH23"
            },
            "contactPoint": {
                "email": "tenders@echelonconsultancy.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGGG-5373-XYZX",
        "name": "Dacorum Borough Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "As part of the pre-procurement process, the Council is seeking feedback from the market to help shape the final tender documents for this opportunity. Interested parties are invited to review the draft brief and contract document provided and complete the accompanying questionnaire within the pre-market dialogue document. The feedback received will be used to ensure that the final procurement documents are aligned with market best practice and are suitable for potential bidders. This stage is intended to promote transparency and collaboration, enabling the Council to develop a procurement process that meets both its objectives and the needs of the market.",
                "dueDate": "2025-10-16T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "061894-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/061894-2025",
                "datePublished": "2025-10-02T16:27:14+01:00",
                "format": "text/html"
            },
            {
                "id": "061906-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/061906-2025",
                "datePublished": "2025-10-02T16:43:09+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CPU00578",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Commercial Advisor for Repairs and Maintenance Contracts",
        "description": "Dacorum Borough Council is procuring a Commercial Advisor to support the mobilisation and ongoing management of its new suite of housing contracts, including Repairs, Maintenance, and Capital Delivery, as well as associated Mechanical & Electrical, Fire Safety & Security, and Lift Maintenance contracts. The Council is adopting cost-plus and open book cost models to drive transparency, value for money, and robust financial governance across all contracts. The Commercial Advisor will play a pivotal role in embedding these models, providing strategic commercial advice, supporting the Council's client management and finance teams, and ensuring effective implementation, monitoring, and continuous improvement of commercial arrangements throughout the contract term. This appointment is central to the Council's commitment to achieving best value, strong financial controls, and collaborative working with its contractors and stakeholders.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "70332200",
                        "description": "Commercial property management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71324000",
                        "description": "Quantity surveying services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79212000",
                        "description": "Auditing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79411000",
                        "description": "General management consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79418000",
                        "description": "Procurement consultancy services"
                    }
                ],
                "relatedLot": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKH23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amountGross": 540000,
            "amount": 450000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-01-30T00:00:00+00:00",
                    "endDate": "2031-06-30T23:59:59+01:00",
                    "maxExtentDate": "2036-06-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 540000,
                    "amount": 450000,
                    "currency": "AED"
                },
                "awardCriteria": {
                    "weightingDescription": "Quality will be 70% and Price 30%",
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "Quality will be 70% and Price 30%"
                        },
                        {
                            "type": "price",
                            "name": "Simple description",
                            "description": "Quality will be 70% and Price 30%"
                        }
                    ]
                },
                "renewal": {
                    "description": "Option to extend for a further 5 years. The level of support and spend will be higher in the initial 2 years of the contract to help embed the new cost models however there will be a need for ongoing support."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-11-03T23:59:59+00:00"
        },
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "aboveThreshold": true,
        "submissionMethodDetails": "Tender must be submitted through Supply Hertfordshire (In-tend). The website is https://in-tendhost.co.uk/supplyhertfordshire/aspx/ProjectManage/9734",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-12-08T12:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2025-11-25T17:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-01-29T23:59:59+00:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "072984-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/072984-2025",
                "datePublished": "2025-11-11T20:52:53Z",
                "format": "text/html"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "The link above will take you directly to the opportunity on the Council's e-tendering portal, Supply Hertfordshire. You will need to register on the portal before you can access the tender documentation. Please note: There is a separate project on the portal relating to the pre-market dialogue process. This should be ignored.",
                "url": "https://in-tendhost.co.uk/supplyhertfordshire/aspx/ProjectManage/9734"
            },
            {
                "id": "073328-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/073328-2025",
                "datePublished": "2025-11-12T16:55:36Z",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "073328-2025",
                "description": "Direct link to opportunity can be found - https://in-tendhost.co.uk/supplyhertfordshire/aspx/ProjectManage/9734. Remove the reference to pre-market dialogue."
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Commercial Advisor",
            "status": "active",
            "date": "2026-01-09T00:00:00+00:00",
            "value": {
                "amountGross": 540000,
                "amount": 450000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-05345282",
                    "name": "Echelon Consultancy"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "70332200",
                            "description": "Commercial property management services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "71324000",
                            "description": "Quantity surveying services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79212000",
                            "description": "Auditing services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79411000",
                            "description": "General management consultancy services"
                        },
                        {
                            "scheme": "CPV",
                            "id": "79418000",
                            "description": "Procurement consultancy services"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-01-23T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-01-28T00:00:00+00:00",
                "endDate": "2031-06-30T23:59:59+01:00",
                "maxExtentDate": "2036-06-30T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "This extension of the contract will be dependant on ongoing requirements and performance of the consultant."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "003127-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/003127-2026",
                    "datePublished": "2026-01-14T14:10:40Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-01-14T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-01-27T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Commercial Advisor",
            "status": "active",
            "period": {
                "startDate": "2026-01-28T00:00:00+00:00",
                "endDate": "2031-06-30T23:59:59+01:00",
                "maxExtentDate": "2036-06-30T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "This extension of the contract will be dependant on ongoing requirements and performance of the consultant."
            },
            "value": {
                "amountGross": 540000,
                "amount": 450000,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-01-28T00:00:00+00:00",
            "agreedMetrics": [
                {
                    "id": "1",
                    "title": "Client Satisfaction",
                    "description": "Client completes a satisfaction form, scoring each item 1-5. Target - Satisfactory survey - 95%",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "2",
                    "title": "Reporting",
                    "description": "Presenting reports at requested time Target - within 5 days",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "3",
                    "title": "Predictability of Cost",
                    "description": "Actual cost of completed projects vs estimated cost of project. 90% (aggregate of all projects)",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                },
                {
                    "id": "4",
                    "title": "Response Time",
                    "description": "Time taken to respond to Council requests for advice, support, or attendance at meetings. Acknowledged within 1 working day and substantively responded to within 3 working days. For urgent requests/incidents, response within 12 hours. Target 95%",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 1
                            }
                        }
                    ]
                }
            ],
            "documents": [
                {
                    "id": "007670-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/007670-2026",
                    "datePublished": "2026-01-28T15:02:02Z",
                    "format": "text/html"
                }
            ]
        }
    ]
}