Notice Information
Notice Title
Leisure Management System
Notice Description
Woodley Town Council are inviting proposals for the installation of a fully integrated Leisure Management system at Woodford Park Leisure Centre. The system must help manage bookings, payments and memberships, reduce administrative workload and provide customers and members with the ability to book and pay for the Council's leisure services online (including via an app). The solution must result in a complete overhaul of the current management systems in place at the Leisure Centre, and should include: * Block bookings and scheduling functionality (inc. invoicing). * Online booking and payment services for customers (inc. via an app). * Direct Debit collection and management services for memberships. * Card payment and POS integration at Leisure Centre reception desk. * Fully integrated financial and general reporting capabilities. * Customer engagement tools (inc. email, SMS and push notifications). The system must support simultaneous use by at least three staff members, with a preference for solutions that offer flexibility and scalability in this regard. The system must also have access control capabilities linked to memberships and bookings, and should include: * Ability for "pay as you play" customers to "check in" for bookings and prove payment at reception by scanning a QR code (via an app). * Ability for access to the gym to be controlled using QR codes (via an app). * Ability to add in additional access control points in the future as the Leisure Centre develops and additional facilities are added. Currently, the only access control at the Leisure Centre is located at the main gym entrance, which uses a magnetic lock operated via magnetic stripe cards. The Council intends to retain the magnetic lock mechanism but transition away from magnetic stripe cards in favour of a QR code-based access system.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05a7ad
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/062056-2025
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £22,000 Under £100K
- Lots Value
- £22,000 Under £100K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 3 Oct 20254 months ago
- Submission Deadline
- 17 Oct 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 Mar 2026 - 31 Mar 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WOODLEY TOWN COUNCIL
- Contact Name
- Not specified
- Contact Email
- townclerk@woodley.gov.uk
- Contact Phone
- 0118 969 0356
Buyer Location
- Locality
- WOODLEY
- Postcode
- RG5 4JZ
- Post Town
- Reading
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ1 Berkshire, Buckinghamshire and Oxfordshire
- Small Region (ITL 3)
- TLJ16 Berkshire West
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
-
- Local Authority
- Wokingham
- Electoral Ward
- Bulmershe & Coronation
- Westminster Constituency
- Earley and Woodley
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/062056-2025
3rd October 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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