Notice Information
Notice Title
Fleet Management Software System
Notice Description
Cloud based Fleet Management System to look after the daily running and administration aspects of the Council's vehicle and plant assets. The system will cover: * Fleet and Asset Administration * Document Management * Drivers, Training, Licence, Risk * Accident Management * Hire Management * Maintenance Scheduling * Maintenance Jobs and Cost Control * Standard Jobs * Stores Management * Defect Management * Multiple Asset Support (Parent-Child) * Fuel Management (including EV)
Lot Information
Lot 1
Direct Award using Crown Commercial Services RM6259 Vertical Application Solutions Framework Lot 1 Business Applications
Options: 2 x 24 month options to extend
Procurement Information
The current provider informed the Council of the system hitting 'end of life' but there was not an adequate amount of time for a full tender process to be completed. As a 12 month extension to the current contract was not offered by the current provider, only a 24 month minimum term, the decision was made to continue with the current provider and upgrade to their replacement system Previous demonstrations had been carried out by the Council and further ones provided to ensure that it was suitable and provided all functionality required.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05a7d8
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/062126-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48100000 - Industry specific software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £342,375 £100K-£500K
Notice Dates
- Publication Date
- 3 Oct 20254 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 15 Sep 20255 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- GATESHEAD BOROUGH COUNCIL
- Contact Name
- Andrew Thompson
- Contact Email
- andrewmthompson@gateshead.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- GATESHEAD
- Postcode
- NE8 1HH
- Post Town
- Newcastle upon Tyne
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC43 Tyneside
- Delivery Location
- TLC22 Tyneside
-
- Local Authority
- Gateshead
- Electoral Ward
- Bridges
- Westminster Constituency
- Gateshead Central and Whickham
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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