Hitchin Girls' School - Lettings Tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05a838-2026-06-23T08:30:58+01:00",
    "date": "2026-06-23T08:30:58+01:00",
    "ocid": "ocds-h6vhtk-05a838",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHLZ-5666-PBZY",
            "name": "Hitchin Girls' School",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHLZ-5666-PBZY"
            },
            "address": {
                "streetAddress": "Highbury Road",
                "locality": "Hitchin",
                "postalCode": "SG4 9RS",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH23"
            },
            "contactPoint": {
                "name": "Rachel OGrady",
                "email": "tenders@rivapartnership.co.uk",
                "telephone": "+44 1252 977017"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PPWL-9222-MYRJ",
            "name": "RIVA Partnership Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PPWL-9222-MYRJ"
            },
            "address": {
                "streetAddress": "Hones Business Park, 1 Waverley Lane",
                "locality": "Farnham",
                "postalCode": "GU9 8BB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ25"
            },
            "contactPoint": {
                "name": "Rachel OGrady",
                "email": "tenders@rivapartnership.co.uk",
                "telephone": "+44 1252 977017"
            },
            "roles": [
                "procuringEntity"
            ],
            "roleDetails": "Procurement Consultancy supporting the Contracting Authority"
        },
        {
            "id": "GB-PPON-PTBM-2228-LZVY",
            "name": "Edu-Lettings",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTBM-2228-LZVY"
            },
            "address": {
                "streetAddress": "1st Floor Bayley House, St Georges Square",
                "locality": "Bolton",
                "postalCode": "BL1 2HB",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD36"
            },
            "contactPoint": {
                "name": "Nick Bowen",
                "email": "info@edu-lettings.org",
                "telephone": "0333 102 0303"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHLZ-5666-PBZY",
        "name": "Hitchin Girls' School"
    },
    "tender": {
        "id": "ocds-h6vhtk-05a838",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Hitchin Girls' School - Lettings Tender",
        "description": "Our school possesses a strong ethos; the environment is familial and supportive, and we value each other. We embrace innovation whilst being aware of our history and traditions. We are diverse yet we have a strong identity. Learning, for students and staff alike, is at the heart of all we do; we strive to create a vibrant atmosphere where high-quality education can take place and the whole school can thrive. Central to this are our core values of Aspiration, Perseverance, Kindness, Respect and Positivity, all of which are underpinned by our relationships, our community and our sense of family. We are incredibly proud of our students and the talented staff who support them. Together we work to ensure that we have the best possible teaching in every classroom, happy and successful students and staff, and a positive, inspiring environment. Further information regarding the School can be obtained here: https://www.hgs.herts.sch.uk/ Tender information: The successful tenderer will be required to provide an efficient and effective fully managed letting services at Hitchin Girls School which has 1357 pupils and 164 teaching and support staff. The contract term being tendered for 3 years, from 28/05/2026 - 27/05/2029. There is an option for a further extension period for up to two additional years to 27/05/2031. The contract offers an excellent opportunity to review and propose enhancements to the current letting services at the schools. The school seeks to increase income streams and ensure the commercial viability of lettings by maximising all assets and actively promoting all facilities. A consistent, professional approach to lettings management is required, aiming to increase income, maintain and enhance the school's reputation, deliver a positive social impact, strengthen community engagement and potentially to attract new pupils. The school is not obliged to accept the best financial offer submitted for this tender, rather the school is keen to secure best value. Creative ideas as to how the lettings activity can be developed, improved and maximised, will be welcomed. The school seeks a contractor that is keen to work in partnership with them and who will deliver to its highest abilities, at all times. Competitive Flexible Procedure This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 50% price and 50% quality. Value of contract: The annual value of the current contract is PS75,000 Therefore the value of this contract is PS375,000 The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "70220000",
                        "description": "Non-residential property renting or leasing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKH23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKH23",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 450000,
            "amount": 375000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "This procurement will run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum 60% score must be achieved. Step 2 will be the Invitation to Tender (ITT) after shortlisting where the evaluation of tender response will be set as 50% quality and 50% price."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "coveredBy": [
            "GPA",
            "CPTPP"
        ],
        "submissionMethodDetails": "https://www.delta-esourcing.com/respond/SJ9VYGF7JD",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-11-05T12:00:00+00:00",
        "enquiryPeriod": {
            "endDate": "2025-11-05T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-02-06T23:59:59+00:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 450000,
                    "amount": 375000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Criterion 1",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Criterion 1",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Criterion 2",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-05-28T00:00:00+01:00",
                    "endDate": "2029-05-27T23:59:59+01:00",
                    "maxExtentDate": "2031-05-27T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract may be extended from 27/05/2029 for up to a maximum of 2 years to 27/05/2031"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "062283-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/062283-2025",
                "datePublished": "2025-10-03T16:06:23+01:00",
                "format": "text/html"
            },
            {
                "id": "063668-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/063668-2025",
                "datePublished": "2025-10-09T12:05:07+01:00",
                "format": "text/html"
            }
        ],
        "amendments": [
            {
                "id": "063668-2025",
                "description": "This notice has been re-published due to an error regarding the turnover threshold within both the SQ document and questionnaire. This has now been changed and all responders should submit the SQ via this link (which can also be found within the revised Tender Notice). https://www.delta-esourcing.com/respond/SJ9VYGF7JD"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "date": "2026-02-05T00:00:00+00:00",
            "value": {
                "amountGross": 817800,
                "amount": 681500,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PTBM-2228-LZVY",
                    "name": "Edu-Lettings"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "70220000",
                            "description": "Non-residential property renting or leasing services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKH23",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKH23",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-02-16T23:59:59+00:00"
            },
            "contractPeriod": {
                "startDate": "2026-05-28T00:00:00+01:00",
                "endDate": "2029-05-27T23:59:59+01:00",
                "maxExtentDate": "2031-05-27T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract may be extended from 27/05/2029 for up to a maximum of 2 years to 27/05/2031"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "010419-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/010419-2026",
                    "datePublished": "2026-02-05T12:06:00Z",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-02-05T00:00:00+00:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-03-05T23:59:59+00:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2026-06-06T00:00:00+01:00",
                "endDate": "2029-05-27T23:59:59+01:00",
                "maxExtentDate": "2031-05-27T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The contract may be extended from 27/05/2029 for up to a maximum of 2 years to 27/05/2031"
            },
            "value": {
                "amountGross": 817800,
                "amount": 681500,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-06-05T00:00:00+01:00",
            "documents": [
                {
                    "id": "058741-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/058741-2026",
                    "datePublished": "2026-06-23T08:30:58+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}