Planning

MBC-1596 Car Parking Machine Replacement

MELTON BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

06 Oct 2025 at 21:13

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Melton Borough Council, based in Melton Mowbray, UK, is in the planning stage for a procurement project titled "MBC-1596 Car Parking Machine Replacement". This initiative falls under the works industry category, with additional services included, and targets the replacement and upgrade of 19 pay and display car parking machines across nine car parks within the region UKF22. The council is seeking input through a soft market testing exercise, allowing organisations to contribute ideas for replacing the current machines and installing ANPR cameras. The deadline for submitting responses is 5th November 2025 by 12 noon, with completion of the works targeted by the end of March 2026. The procurement process is aligned with the legal basis outlined in UKPGA 2023/54.

This tender represents a significant opportunity for businesses involved in car park control equipment and management services, particularly those experienced in upgrading to contactless and online payment systems. Given the project's focus on technological upgrades and sustainability, companies specialising in solar-powered solutions and advanced camera systems will find this tender well-suited to their capabilities. This initiative offers a valuable opportunity for growth, especially for SMEs, as it requires innovative solutions that align with modern payment trends while also addressing logistical challenges such as limited electrical and data connectivity in some locations.

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Notice Information

Notice Title

MBC-1596 Car Parking Machine Replacement

Notice Description

The Council would like to hear from providers who can support with the potential replacement and upgrade of the pay and display car parking machines in the off-street car parks. There are 19 machines in total over 9 car parks. Some of the current machines have an electrical supply, while some are powered using solar energy with battery storage. The current machines only allow for cash collection. The Council would like the new machines to remove the option for cash payment, allowing contactless and online / app payments only. The Council would also like to explore if rationalisation is possible in some of the car parks that currently have 2 or 3 machines. In addition, the Council would like to assess the viability of installing ANPR cameras in each car park. The Council would like these cameras to be used for providing evidence in any Penalty Charge Notices issued. The Council is open to how this requirement may be delivered, and how providers approach this work, especially given the lack of mains electrical supply and data connections to some of the car parks. The Council will be aiming to complete works by the end of March 2026. The soft market testing exercise is intended to allow interested organisations with appropriate experience to outline their views and ideas about the best option the Council has for replacing the current pay and display car parking machines and for the installation of ANPR cameras to each site. The Council will consider the responses received as a result of this exercise to help inform the options appraisal and the decision-making process. Providers are invited to provide a response to the questionnaire that can be accessed via the below ProContract link: https://procontract.due-north.com/Advert?advertId=23770063-f7a2-f011-813a-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21 The deadline for submissions to this soft market testing exercise is 12 noon 5th November 2025.

Planning Information

A soft market testing questionnaire is available for providers to complete on the ProContract e-procurement portal. The soft market testing exercise is intended to allow interested organisations with appropriate experience to outline their views and ideas about the best option the Council has for replacing the current pay and display car parking machines and for the installation of ANPR cameras to each site. The Council will consider the responses received as a result of this exercise to help inform the options appraisal and the decision-making process. The deadline for questionnaire responses is 5th November 2025 at 12 noon.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05a913
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/062662-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

45 - Construction work

98 - Other community, social and personal services

CPV Codes

34926000 - Car park control equipment

45213312 - Car park building construction work

98351000 - Car park management services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
30 Nov 2025Expired
Award Date
Not specified
Contract Period
1 Dec 2025 - 30 Apr 2026 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MELTON BOROUGH COUNCIL
Additional Buyers

WELLAND PROCUREMENT

Contact Name
Not specified
Contact Email
wellandprocurement@melton.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MELTON MOWBRAY
Postcode
LE13 1GH
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF22 Leicestershire CC and Rutland
Local Authority
Melton
Electoral Ward
Melton Warwick
Westminster Constituency
Melton and Syston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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