Notice Information
Notice Title
Asset Management System
Notice Description
In line with our Digital Transformation Plan 2022 - 2026, CFB are currently soft market testing with a view to undertaking a procurement exercise for an Asset Management System. Any Asset Management System proposed must be capable of the management of the following service areas: Fleet Management Operational Equipment Management Property Asset Management ICT Asset Management Any system proposed must Initially achieve (but not limited to) the following: - Storage of all vital asset information - Planning scheduled maintenance and testing of assets to include ad hoc / daily testing - Management of defects, including an escalation process for urgency - Full integration with stock allocation linked to current stock and ordering systems - History tracking of asset maintenance and testing - Fully integrated electronic servicing / maintenance sheets - Full electronic access via tablet from any location with internet access - Access by multiple users at any time from any location - Automatic assignment of work to a user / location in line with the scheduled maintenance plan - Full integration with CFB's current Finance and Procurement system (Integra) - Standard and ad hoc production of various reports against any/all data held within the system - Compatibility with QR codes for asset identification - A user-friendly interface, appropriate for various levels of user from Technician to Company Director.
Planning Information
The Brigade would like to understand more from those suppliers that have knowledge and experience of delivering this type of requirement and in particular those organisations that can share successful implementation of Asset Management systems with other emergency services organisations. The Brigade is therefore inviting any organisation that may be interested in this possible procurement opportunity to a 'Market Engagement' event which will be held at the address below on dates to be agreed w/c 3rd November 2025 from 9.30am to 4.30pm. Cleveland Fire Brigade Training & Administration Hub Queens Meadow Business Park Hartlepool TS25 5TH On expressing their interest, suppliers will be allocated 1.5 hours with the project team to discuss this potential procurement opportunity as well as demonstrate their experience and capability. Interested parties should email lwoodall@clevelandfire.gov.uk with a preferred time slot of attendance. The closing date to express your interest in attending is 12pm on 24th October 2025. The event is a pre procurement engagement only, seeking to understand supplier capability. This does not commit Cleveland Fire Brigade to any future procurement exercise.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-05ab43
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/063567-2025
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 9 Oct 20254 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- 24 Oct 2025Expired
- Award Date
- Not specified
- Contract Period
- 31 Mar 2026 - 31 Mar 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CLEVELAND FIRE AUTHORITY
- Contact Name
- Lee Woodall
- Contact Email
- procurement@clevelandfire.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- HARTLEPOOL
- Postcode
- TS25 5TH
- Post Town
- Cleveland
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC3 Tees Valley
- Small Region (ITL 3)
- TLC31 Hartlepool and Stockton-on-Tees
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
-
- Local Authority
- Hartlepool
- Electoral Ward
- Fens & Greatham
- Westminster Constituency
- Hartlepool
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/063567-2025
9th October 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-05ab43-2025-10-09T10:00:55+01:00",
"date": "2025-10-09T10:00:55+01:00",
"ocid": "ocds-h6vhtk-05ab43",
"initiationType": "tender",
"parties": [
{
"id": "GB-COH-07583911",
"name": "Cleveland Fire Authority",
"identifier": {
"scheme": "GB-COH",
"id": "07583911"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PGXP-5439-PLWX"
}
],
"address": {
"streetAddress": "Training And Administration Hub",
"locality": "Hartlepool",
"postalCode": "TS25 5TH",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKC11"
},
"contactPoint": {
"name": "Lee Woodall",
"email": "procurement@clevelandfire.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
}
],
"buyer": {
"id": "GB-COH-07583911",
"name": "Cleveland Fire Authority"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "The Brigade would like to understand more from those suppliers that have knowledge and experience of delivering this type of requirement and in particular those organisations that can share successful implementation of Asset Management systems with other emergency services organisations. The Brigade is therefore inviting any organisation that may be interested in this possible procurement opportunity to a 'Market Engagement' event which will be held at the address below on dates to be agreed w/c 3rd November 2025 from 9.30am to 4.30pm. Cleveland Fire Brigade Training & Administration Hub Queens Meadow Business Park Hartlepool TS25 5TH On expressing their interest, suppliers will be allocated 1.5 hours with the project team to discuss this potential procurement opportunity as well as demonstrate their experience and capability. Interested parties should email lwoodall@clevelandfire.gov.uk with a preferred time slot of attendance. The closing date to express your interest in attending is 12pm on 24th October 2025. The event is a pre procurement engagement only, seeking to understand supplier capability. This does not commit Cleveland Fire Brigade to any future procurement exercise.",
"dueDate": "2025-10-24T23:59:59+01:00",
"status": "scheduled"
}
],
"documents": [
{
"id": "063567-2025",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/063567-2025",
"datePublished": "2025-10-09T10:00:55+01:00",
"format": "text/html"
}
]
},
"tender": {
"id": "ocds-h6vhtk-05ab43",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Asset Management System",
"description": "In line with our Digital Transformation Plan 2022 - 2026, CFB are currently soft market testing with a view to undertaking a procurement exercise for an Asset Management System. Any Asset Management System proposed must be capable of the management of the following service areas: Fleet Management Operational Equipment Management Property Asset Management ICT Asset Management Any system proposed must Initially achieve (but not limited to) the following: - Storage of all vital asset information - Planning scheduled maintenance and testing of assets to include ad hoc / daily testing - Management of defects, including an escalation process for urgency - Full integration with stock allocation linked to current stock and ordering systems - History tracking of asset maintenance and testing - Fully integrated electronic servicing / maintenance sheets - Full electronic access via tablet from any location with internet access - Access by multiple users at any time from any location - Automatic assignment of work to a user / location in line with the scheduled maintenance plan - Full integration with CFB's current Finance and Procurement system (Integra) - Standard and ad hoc production of various reports against any/all data held within the system - Compatibility with QR codes for asset identification - A user-friendly interface, appropriate for various levels of user from Technician to Company Director.",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"lots": [
{
"id": "1",
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2029-03-31T23:59:59+01:00",
"maxExtentDate": "2031-03-31T23:59:59+01:00"
},
"hasRenewal": true,
"status": "planning"
}
],
"status": "planning"
},
"language": "en"
}