Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Premises Cleaning

Cardiff Metropolitan University

This public procurement record has 4 releases in its history.

Award

28 Jul 2026 at 10:47

UK7 - Contract Details Notice
Award

01 May 2026 at 16:36

UK6 - Contract Award Notice
Tender

10 Dec 2025 at 16:28

UK4 - Tender Notice
Planning

10 Oct 2025 at 12:32

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cardiff Metropolitan University procured premises cleaning services across its university premises in Cardiff. The requirement covers the ongoing cleaning of the University’s buildings and facilities, classified as cleaning services (CPV 90910000). The buyer is Cardiff Metropolitan University, based at its Llandaff Campus in Cardiff. The work is a single service requirement rather than multiple separately described lots, and the procurement was suitable for small and medium-sized enterprises. The service is delivered for the University’s premises in Cardiff, so suppliers need to be able to operate and manage cleaning activity across that estate. The selected provider is Atlas Facilities Management Limited, a large facilities management business based in Berkshire.

The procurement is complete and was awarded to Atlas Facilities Management Limited on 1 May 2026; the contract was signed on 30 June 2026. The awarded value is £8,632,202 excluding VAT (£10,358,642 including VAT). The initial contract period runs from 1 July 2026 to 30 June 2031, with two optional one-year extensions available at the University’s discretion, allowing a maximum end date of 30 June 2033. The estimated tender value was £7,300,000 excluding VAT (£8,760,000 including VAT). This was a selective competitive flexible procedure with two stages: participation and tender. Five bids were received and four reached the final stage. Evaluation was quality 60%, cost 30% and social value 10%.

This procurement indicates substantial, recurring demand from Cardiff Metropolitan University for managed premises cleaning across a university estate. A credible competitor would need the operational capacity, trained workforce and management systems to deliver cleaning consistently across multiple premises, while meeting contractual performance, health and safety, and relationship-management requirements. The stated technical standards are British Institute of Cleaning Science standards, the NHS Wales National Standards of Cleanliness (2021), or equivalent, together with Healthcare Inspectorate Wales standards or equivalent. Financial and corporate capability is also important: the successful tender profile required at least three years’ trading, annual turnover above £15 million, a current ratio of at least one, and employers’, public and product liability insurance at specified levels. Compliance with UK GDPR and data-subject rights was required.

How relevant is this notice?

Notice Information

Notice Title

Premises Cleaning

Notice Description

Contract for the provision of cleaning services across the University's premises.

Lot Information

Lot 1

Renewal: The contract will allow for two, one-year contract extensions. These will be exercised at the University's sole discretion.

Planning Information

The University is hosting a pre-market engagement event for the re-procurement of its Premises Cleaning contract, which expires on the 30th of June 2026. This event will take place at the University’s Cyncoed Campus (Cyncoed Road, Cardiff, CF23 6XD) on Thursday, 23rd October 2025 at 10.00am. The deadline for submitting a response is 5pm, Friday 17th October 2025. The University reserves the right to reject an application to attend sent after this deadline. In order to confirm your attendance at this event, please register your interest on the University’s e-tendering portal, InTend. The portal web address is: https://in-tendhost.co.uk/cardiffmet/aspx/Home Suppliers interested in attending must register on the portal and then express an interest in the project. Once registered, please complete the registration form (Page 4 of the Premises Cleaning attachment) and return via the correspondence function within the portal. Outgoing messages from the University will be sent to bidders using the email address entered as part of the portal registration process. In considering what email address to use for this purpose, we strongly recommend that a generic, shared email address is used to help avoid any loss of communication through changes of staff or staff sickness or holidays that may occur. All documentation, questions and answers will be published against the opportunity on the portal following the event. Due to resource constraints, suppliers will be limited to two attendees per organisation. Following the event, we are also offering one-to-one question and answer sessions with representatives from the University to answer any questions, if so required. To request an appointment please use the messaging tool on the InTend e-tender site. The one-to-one sessions will be available week commencing 3rd November between 10am and 4pm. The deadline to request these sessions is Tuesday 28th October at 12.00 noon. These sessions will be conducted via Microsoft Teams and will be recorded. If the University believes that information that is shared in these sessions is relevant to other suppliers, the information may be shared with other suppliers. The recording itself, will not however, be shared with other suppliers. Please note - these sessions are optional; you may also raise any clarification questions you have via the messaging tool on the e-tender portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05acb1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071101-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£7,300,000 £1M-£10M
Lots Value
£7,300,000 £1M-£10M
Awards Value
£8,632,202 £1M-£10M
Contracts Value
£8,632,202 £1M-£10M

Notice Dates

Publication Date
28 Jul 20261 months ago
Submission Deadline
8 Jan 2026Expired
Future Notice Date
17 Nov 2025Expired
Award Date
1 May 20263 months ago
Contract Period
1 Jul 2026 - 30 Jun 2031 Over 5 years
Recurrence
2033-01-20

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff Metropolitan University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF5 2YB
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Llandaff
Westminster Constituency
Cardiff West

Supplier Information

Number of Suppliers
1
Supplier Name

Atlas Facilities Management Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...