Tender

PP-10170 Aletheia Academies Trust MFDs

ALETHEIA ACADEMIES TRUST

This public procurement record has 1 release in its history.

Tender

10 Oct 2025 at 14:27

UK4 - Tender Notice
Summary of the contracting process

Aletheia Academies Trust, a sub-central government authority in Gravesend, United Kingdom, has initiated a competitive tender process for the provisioning of multifunctional devices (MFDs) across its sixteen academies. The contract, titled "PP-10170 Aletheia Academies Trust MFDs," falls under the industry category of printing and related services. The comprehensive tender process was launched on 10th October 2025, with an expression of interest deadline set for 7th November 2025. The procurement is in the tender stage, where interested suppliers undergo a selective procedure comprising two stages. Selected suppliers will submit their final tenders by 2nd March 2026, following the initial Invitation to Participate. The contract is set to commence on 4th May 2026 and will span five years, with possibilities for extension, contingent upon growing student populations which could exceed 8,000 by 2031.

This procurement presents substantial opportunities for businesses specialising in printing and related services or those capable of providing comprehensive device management solutions. Given the scale of device mobilisation across multiple schools, companies with robust logistics and flexible support capabilities will be competitive in this tender. The successful bidder will need to accommodate the evolving requirements of the Trust and support its growth strategy, making the tender ideal for businesses that are adaptable and prepared to form strategic partnerships. Moreover, entities with prior experience in navigating competitive flexible procedures and those familiar with educational environments are well-positioned to leverage this opportunity for business growth and expansion within the educational sector.

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Notice Information

Notice Title

PP-10170 Aletheia Academies Trust MFDs

Notice Description

Aletheia Academies Trust consists of sixteen academies including thirteen Primary schools, two Nurseries, and one All-Through School. With expansion on the horizon and their community growing, their student population of 4,600 pupils is projected to increase to over 8,000 by 2031 based on current and known growth plans. Alkerden Academy opened in September 2025. It is important that the Successful bidder is able to cope with the growth and support the Trust in a flexible manner. There are currently approximately 136 devices across these 16 schools, 77 of which are expected to be mobilised in the first 12 months of the contract, largest number of mobilisations are expected to be in April 2026 and Summer 2026. Please refer to the Attachment 1b Hardware and Software Form for more information, including the range for other mobilisation dates. This is subject to change and a final version will be provided at ITT stage. Some schools will be looking to reduce and streamline their volume of devices to make savings. However, the Authority will be growing as a trust steadily, over the course of the contract term, which has been taken into consideration for the value of the contract. The Authority are not looking for a co-terminus end date for all devices across schools when they are mobilised under this contract, but instead intend to create groups of schools, each group with a firm contract end date. This will allow for an organised and simplified approach to renewals going forward. A suggested timeline and grouping list has been provided as part of the ITT pack which can be located in Attachment 1b HW & SW Form (tab 3) and the Authority anticipates shortlisted bidders being open to this approach. Please be aware that Knowle Academy (KNO) will own all of their devices by the end of the contract date, therefore they require a "support, maintenance and toner" contract only. The Contract period will be for 5 years initially with the option to extend for two further one-year periods.

Lot Information

Lot 1

Renewal: Option to extend for two further one-year periods at the discretion of the Client.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05acf5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064261-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
£8,400,000 £1M-£10M
Lots Value
£8,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Oct 20254 months ago
Submission Deadline
27 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 May 2026 - 3 May 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ALETHEIA ACADEMIES TRUST
Additional Buyers

PLACE GROUP LTD

Contact Name
Miranda Farland
Contact Email
enquiries@aletheiatrust.org.uk, miranda.farland@place-group.com
Contact Phone
+448452577050

Buyer Location

Locality
GRAVESEND
Postcode
DA11 7LS
Post Town
Dartford
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
TLJ4 Kent
Local Authority
Cornwall
Electoral Ward
Penzance Promenade
Westminster Constituency
St Ives

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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