Tender

Accessibility Design Reference Group

WEST YORKSHIRE COMBINED AUTHORITY

This public procurement record has 2 releases in its history.

Tender

23 Apr 2026 at 14:00

UK4 - Tender Notice
Planning

10 Oct 2025 at 14:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The West Yorkshire Combined Authority is currently in the tender stage for a significant procurement opportunity titled "Accessibility Design Reference Group". This process is focused on the services industry, specifically under the category of community, social, and personal services, and seeks to engage an independent organisation to manage an Accessibility Design Reference Group (ADRG). The project aims to tackle transportation access barriers across West Yorkshire by utilising the lived experiences of individuals facing disabilities and other accessibility challenges. The tender is set under the open procedure, supporting electronic submissions in English, with the deadline for submissions scheduled for 21 May 2026. The contract, valued at £420,000, is anticipated to run from 13 August 2026 to 13 August 2029, with an optional extension available, facilitating extensive engagement over a potential four-year period.

This procurement opportunity presents substantial growth potential for businesses specialising in community and social services, as well as those adept at facilitating inclusive environments. Ideal candidates are organisations with experience in disability advocacy, transport consultancy, or community outreach. The contract enables a close partnership with the Combined Authority, which would allow businesses to establish themselves as key players in regional transport initiatives, strengthening their portfolio in accessibility and public sector projects. Additionally, the clear emphasis on quality over price (70% versus 30%) suggests that organisations with innovative proposals and proven expertise in managing diverse stakeholder groups are particularly well-suited for competitive advantage.

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Notice Information

Notice Title

Accessibility Design Reference Group

Notice Description

The Combined Authority is looking to award a three-year contract to an independent organisation to recruit, manage and facilitate a new Accessibility Design Reference Group (ADRG). The ADRG membership will consist of individuals with lived experience of disabilities, long-term health conditions, including both physical and non-physical impairments, and other accessibility barriers. In addition, soft quota of other relevant personal characteristics is to be agreed with the supplier upon inception, including for example a wide geographical spread, sex and ethnicity. The group's primary purpose is to leverage the lived experience of members to constructively give views on barriers to accessing transport across all modes and act as scheme design reference support. By doing so, members will help identify and remove barriers to transport across West Yorkshire, helping to make our network work for everyone. Whilst there may not be a consensus on how barriers can be addressed, engaging with ADRG members will help us to consider multiple perspectives when developing proposals.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98972&B= Process for responding: Please express an interest via the above link. Interested suppliers should register their interest in this PME event by responding to this PME notice through the Combined Authorities YORtender procurement portal. YORtender may require you to register prior to accessing the event. The PME event will be on Tuesday 21st October 2025 at 10am and will be held virtually. Details on how to access and attend the event will be shared nearer to the date, to all who have registered their interest. Following the PME event, a PME questionnaire will be released to suppliers. Suppliers which do not want to complete and submit a questionnaire will not be precluded from participating in future PME events or the tender process itself.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05acf7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037171-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£420,000 £100K-£500K
Lots Value
£420,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Apr 2026Yesterday
Submission Deadline
21 May 20264 weeks to go
Future Notice Date
18 Nov 2025Expired
Award Date
Not specified
Contract Period
13 Aug 2026 - 13 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 2DE
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE4 West Yorkshire
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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