Planning

Accessibility Design Reference Group

WEST YORKSHIRE COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Planning

10 Oct 2025 at 14:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The West Yorkshire Combined Authority is in the planning stage of a procurement process for an "Accessibility Design Reference Group". This initiative is aimed at supporting transport strategies by leveraging the lived experiences of individuals with disabilities to improve accessibility across West Yorkshire. The procurement falls under the category of "Other community, social and personal services", with a gross value of £633,600. The preliminary market engagement (PME) virtual event is scheduled for the 21st of October 2025, at 10 AM. The entire contract period spans from the 24th of February 2026 to the 23rd of February 2029. Interested suppliers are encouraged to express their interest via the YORtender procurement portal before the due date, the 20th of October 2025.

This tender offers a significant opportunity for businesses specializing in accessibility services, community engagement, and project management. It is particularly suitable for small and medium-sized enterprises (SMEs) and voluntary, community and social enterprise (VCSE) organisations. The successful bidder will manage the recruitment, support, and reimbursement processes for the group, presenting a chance for a lasting partnership with the West Yorkshire Combined Authority. Companies with experience in engaging with diverse communities and managing reimbursement schemes for advisory groups will find this tender aligns well with their expertise.

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Notice Information

Notice Title

Accessibility Design Reference Group

Notice Description

West Yorkshire Combined Authority (The CA) is looking to appoint an organisation to support with creating, recruiting for, and managing a new Accessibility Design Reference Group (ADRG). The ADRG will consist of individuals with lived experience of disabilities, long-term conditions, and accessibility challenges, including both physical and non-physical impairments. The group's primary purpose is to leverage this lived experience to advise on transport strategies and schemes. By doing so, they will help identify and remove barriers to accessing transport across West Yorkshire, ensuring our network works for everyone. To ensure their contributions are valued and heard, with members of the group will be reimbursed for their time and travel. The payments and reimbursements will be managed by the successful supplier.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98972&B= Process for responding: Please express an interest via the above link. Interested suppliers should register their interest in this PME event by responding to this PME notice through the Combined Authorities YORtender procurement portal. YORtender may require you to register prior to accessing the event. The PME event will be on Tuesday 21st October 2025 at 10am and will be held virtually. Details on how to access and attend the event will be shared nearer to the date, to all who have registered their interest. Following the PME event, a PME questionnaire will be released to suppliers. Suppliers which do not want to complete and submit a questionnaire will not be precluded from participating in future PME events or the tender process itself.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05acf7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064265-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£528,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
18 Nov 2025Expired
Award Date
Not specified
Contract Period
24 Feb 2026 - 23 Feb 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEST YORKSHIRE COMBINED AUTHORITY
Contact Name
Claire Shardlow
Contact Email
claire.shardlow@westyorks-ca.gov.uk
Contact Phone
+44 1132517272

Buyer Location

Locality
LEEDS
Postcode
LS1 2DE
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE4 West Yorkshire
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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