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Accessibility Design Reference Group

West Yorkshire Combined Authority

This public procurement record has 3 releases in its history.

Award

27 Jul 2026 at 12:17

UK6 - Contract Award Notice
Tender

23 Apr 2026 at 15:00

UK4 - Tender Notice
Planning

10 Oct 2025 at 15:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Yorkshire Combined Authority procured an independent organisation to recruit, manage and facilitate an Accessibility Design Reference Group. The group brings together people with lived experience of disabilities, long-term health conditions, physical and non-physical impairments, and other accessibility barriers. Its role is to provide constructive views on barriers to accessing transport across all modes and to support scheme design, helping identify and remove barriers across the West Yorkshire transport network. This is a public service and community-focused consultancy and facilitation requirement, classified under other community, social and personal services (CPV 98000000). Delivery is across West Yorkshire, for the Combined Authority, with activity focused on transport accessibility and inclusive network design.

The procurement is complete and was awarded through an above-threshold open procedure. There was one lot. Eight bids were received, including three from SMEs and five from voluntary, community or social enterprises. Quality counted for 70% and price for 30%. The estimated value was £420,000 excluding VAT (£504,000 including VAT). ADVONET was awarded the contract for £386,665.33 excluding VAT (£463,998.40 including VAT) on 24 July 2026. The contract is scheduled to run from 21 August 2026 to 21 August 2029, with an optional one-year extension available at the Combined Authority’s discretion, subject to further funding. The planned signature date is 21 August 2026. English-language electronic submissions were allowed.

This requirement suits organisations able to work credibly with disabled people and people with long-term health conditions, including those with physical and non-physical impairments and other accessibility barriers. Relevant capability includes recruiting and supporting a diverse lived-experience membership, managing an independent advisory group, and facilitating constructive discussions that turn personal experience into practical design and transport-access recommendations. Suppliers should be able to engage participants sensitively, synthesise evidence, and communicate clearly with a public authority and transport scheme teams. The strong quality weighting shows that delivery approach, participant engagement and the usefulness of advice matter more than price alone. The award attracted bids from both SMEs and voluntary, community and social enterprises, indicating that specialist community-sector experience is relevant to this buyer’s requirement.

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Notice Information

Notice Title

Accessibility Design Reference Group

Notice Description

The Combined Authority is looking to appoint an independent organisation to recruit, manage and facilitate a new Accessibility Design Reference Group (ADRG). The ADRG membership will consist of individuals with lived experience of disabilities, long-term health conditions, including both physical and non-physical impairments, and other accessibility barriers. The group's primary purpose is to leverage the lived experience of members to constructively give views on barriers to accessing transport across all modes and act as scheme design reference support. By doing so, members will help identify and remove barriers to transport across West Yorkshire, helping to make our network work for everyone.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98972&B= Process for responding: Please express an interest via the above link. Interested suppliers should register their interest in this PME event by responding to this PME notice through the Combined Authorities YORtender procurement portal. YORtender may require you to register prior to accessing the event. The PME event will be on Tuesday 21st October 2025 at 10am and will be held virtually. Details on how to access and attend the event will be shared nearer to the date, to all who have registered their interest. Following the PME event, a PME questionnaire will be released to suppliers. Suppliers which do not want to complete and submit a questionnaire will not be precluded from participating in future PME events or the tender process itself.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05acf7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070743-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£420,000 £100K-£500K
Lots Value
£420,000 £100K-£500K
Awards Value
£386,665 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jul 20261 months ago
Submission Deadline
21 May 2026Expired
Future Notice Date
18 Nov 2025Expired
Award Date
24 Jul 20261 months ago
Contract Period
21 Aug 2026 - 21 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Yorkshire Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 2DE
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE4 West Yorkshire
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Supplier Information

Number of Suppliers
1
Supplier Name

ADVONET

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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